Executive Office Administrator for CEO & Governance

The Harris Center for Mental Health and IDD; Houston (TX); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Competitive benefits

Retirement plan with match

Paid time off accrual

Student loan forgiveness programs

Job summary

The Harris Center for Mental Health and IDD in Houston, TX seeks an experienced Executive Office Administrator to provide high-level support to the CEO and the Executive Office. You will manage complex schedules, prepare briefing materials, and coordinate governance activities while upholding confidentiality in a fast-paced public-sector healthcare environment.

You will lead cross-functional coordination, track strategic initiatives, draft executive communications, and ensure deliverables are

Qualifications

• Associates degree required or equivalent experience.
• Minimum of five to seven years of progressively responsible administrative or executive support experience.
• Experience supporting CEO or senior executives preferred.
• Strong proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, SharePoint).
• Ability to manage confidential information with discretion and sound judgment.
• Experience with board governance processes and executive-level materials is a plus.

Responsibilities

• Manage the CEO’s calendar, meetings, and travel arrangements.
• Coordinate daily Executive Office operations and meeting logistics.
• Prepare briefing materials, agendas, presentations, and background documents.
• Draft, edit, and proofread executive correspondence and reports.
• Serve as liaison between Executive Office, Board, and internal/external partners.
• Track executive-level projects, deliverables, and deadlines.
• Develop status updates, dashboards, and summaries for decision making.
• Maintain confidential files and documentation.

Skills

Executive support

Calendar management

Stakeholder communication

Discretion & judgment

Project coordination

Public sector experience

Microsoft Office

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Education

Associates degree

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Job description

The Harris Center for Mental Health and IDD in Houston, TX seeks an experienced Executive Office Administrator to provide high-level support to the CEO and the Executive Office. You will manage complex schedules, prepare briefing materials, and coordinate governance activities while upholding confidentiality in a fast-paced public-sector healthcare environment.

You will lead cross-functional coordination, track strategic initiatives, draft executive communications, and ensure deliverables are