Executive Office- Admin Support Associate/Assistant Vice President

Bank of China Limited, New York Branch; New York (NY); On-site; USD 42,000 - 150,000; Full time

Job summary

Bank of China Limited, New York Branch seeks an Associate/AVP to manage fixed assets, archives, and day-to-day administrative duties in our New York office.

The role covers budgeting and inventory of fixed assets, archive consolidation, data stewardship, vehicle and expat staff support, event coordination, and compliance with retention policies, offering a path to develop cross-functional expertise.

Qualifications

• Bachelor's Degree required.

Responsibilities

• Oversee Fixed Assets management including budgeting, inputting, inventory and processing.
• Assist on Fixed Asset budget compilation and execution progress.
• Assist on Fixed Assets inventory management, records and verification.
• Oversee annual Fixed Assets inventory checking: coordination and reporting.
• Provide corporate vehicle management, chauffeur service and maintenance.
• Support expat staff services.
• Assist delegation reception and itinerary planning.
• Assist major event hosting and coordination.
• Schedule and manage meeting rooms.
• Assist department attendance management.
• Perform other tasks assigned by management.
• Assist Archive Management: consolidation, records and storage.
• Manage Central File Storage.
• Assist offsite storage including retrieval and reviews.
• Serve as Record Coordinator, manage data quality and records.
• Maintain physical and electronic records for accuracy and retrieval.
• Review and update data/records in monthly meetings.
• Manage Record Retention Schedule and ensure compliance.

Skills

Bilingual English-Mandarin

Fixed assets management

Archive management

Data stewardship

Administrative support

Event coordination

Vehicle management

Record retention policy

Education

Bachelor's Degree

Job description

Introduction

Established in 1912, Bank of China is one of the largest banks in the world, with over $3 trillion in assets and a footprint that spans more than 60 countries and regions. Our long-term outlook, institutional weight and global breadth provide our clients with a stable and reliable financial partner, whether in Corporate or Personal Banking or our Trade Services, Commodities, Financial Institutions and Global Markets lines of business.

Overview

The Associate/AVP will be responsible for Fixed Asset management, Archive management, and day-to-day administrative duty assigned.

Responsibilities

Fixed Assets Management

• Oversee the Bank's Fixed Assets management, in terms of budgeting, inputting, inventory and processing.
• Assist on Fixed Asset budget compilation, coordination and execution progress.
• Assist on Fixed Assets inventory management, in terms of inventory checking and reviewing, record keeping and verification.
• Oversee the Bank's annual Fixed Assets inventory checking project, in terms of managing, coordinating and reporting.

Admin Duty

• Corporate vehicle management, including chauffeur service, vehicle inspection and maintenance, vehicle usage log, etc.
• Expat staff related service support.
• Assist on the Bank's delegation reception and itinerary planning.
• Assist on the Bank's major event hosting and coordination.
• Assist on the Bank's meeting room scheduling and management.
• Assist on department attendence management.
• Other temporary tasks assigned by management.

Archive Management

• Assist on the Bank's Archive Management, in terms of archive consolidation, record keeping, receiving and storage.
• Manage and organize Central File Storage of the Bank.
• Assist on the Bank's offsite document storage site, including request. processing and reviewing, comply with the Bank's record retention policy and destruction requirement.

Data Steward

• Serve as Record Coordinator of the department, managing data qualify and maintain record as requested.
• Maintain the department's physical and electronic records to ensure accuracy, organization, and easy retrieval.
• Review and provide updates on data and records activities via monthly committee meetings.
• Manage and update the department's Record Retention Schedule and ensure compliance with retention policies.

Compliance

• Understand regulatory compliance requirements.

Qualifications

• Bachelor's Degree required.
• Minimum 3 years working experience required for Associate level; Minimum 4 years working experience required for AVP level.
• Admin Support working experience preferred.
• Bilingual ability (listening, speaking, reading and writing) in both English and Mandarin Chinese, is required.
• Valid U.S. Driver License required.
• Pay Range Actual salary is commensurate with candidate's relevant years of experience, skillset, education and other qualifications.

USD $42,000.00 - USD $150,000.00 /Yr.