Executive Office- Admin Support Associate/Assistant Vice President

Bocusa; New York (NY); On-site; USD 42,000 - 150,000; Full time

Job summary

Bocusa is seeking an Associate/AVP in New York, responsible for Fixed Asset management and day-to-day administrative duties. Applicants should have a Bachelor’s Degree and 3-4 years of experience, with bilingual proficiency in English and Mandarin. Key responsibilities include overseeing budget and inventory for fixed assets, managing corporate vehicles, and supporting archive management. The position offers a salary range of $42,000 to $150,000 based on experience and qualifications.

Qualifications

• Minimum 3 years experience for Associate level, 4 years for AVP level.
• Experience in administrative support is preferred.
• Valid U.S. Driver License required.

Responsibilities

• Oversee Fixed Assets management including budgeting and inventory.
• Support expat staff and manage corporate vehicles.
• Assist in the Bank’s archive management.

Skills

Bilingual in English and Mandarin

Inventory management

Fixed asset budgeting

Administrative support

Education

Bachelor’s Degree

Job description

Introduction

Established in 1912, Bank of China is one of the largest banks in the world, with over $3 trillion in assets and a footprint that spans more than 60 countries and regions. Our long‑term outlook, institutional weight and global breadth provide our clients with a stable and reliable financial partner, whether in Corporate or Personal Banking or our Trade Services, Commodities, Financial Institutions and Global Markets lines of business.

Overview

The Associate/AVP will be responsible for Fixed Asset management, Archive management, and day‑to‑day administrative duty assigned.

Responsibilities

Include but are not limited to:

Fixed Assets Management

• Oversee the Bank’s Fixed Assets management, in terms of budgeting, inputting, inventory and processing.
• Assist on Fixed Asset budget compilation, coordination and execution progress.
• Assist on Fixed Assets inventory management, in terms of inventory checking and reviewing, record keeping and verification.
• Oversee the Bank’s annual Fixed Assets inventory checking project, in terms of managing, coordinating and reporting.

Admin Duty

• Corporate vehicle management, including chauffeur service, vehicle inspection and maintenance, vehicle usage log, etc.
• Expat staff related service support.
• Assist on the Bank’s delegation reception and itinerary planning.
• Assist on the Bank’s major event hosting and coordination.
• Assist on the Bank’s meeting room scheduling and management.
• Assist on department attendance management.
• Other temporary tasks assigned by management.

Archive Management

• Assist on the Bank's Archive Management, in terms of archive consolidation, record keeping, receiving and storage.
• Manage and organize Central File Storage of the Bank.
• Assist on the Bank’s offsite document storage site, including request processing and reviewing, comply with the Bank's record retention policy and destruction requirement.

Data Steward

• Serve as Record Coordinator of the department, managing data quality and maintaining records as requested.
• Maintain the department’s physical and electronic records to ensure accuracy, organization, and easy retrieval.
• Review and provide updates on data and records activities via monthly committee meetings.
• Manage and update the department’s Record Retention Schedule and ensure compliance with retention policies.

Compliance

• Understand regulatory compliance requirements.

Qualifications

• Bachelor’s Degree required.
• Minimum 3 years working experience required for Associate level; Minimum 4 years working experience required for AVP level.
• Admin Support working experience preferred.
• Bilingual ability (listening, speaking, reading and writing) in both English and Mandarin Chinese, is required.
• Valid U.S. Driver License required.

Pay Range

Actual salary is commensurate with candidate’s relevant years of experience, skillset, education and other qualifications.

USD $42,000.00 - USD $150,000.00 /Yr.