Executive Museum Admin & Curatorial Coordinator

Brandywine Conservancy & Museum of Art; Chadds Ford Township (PA); On-site; USD 55,000 - 57,000; Full time

Job summary

Brandywine Conservancy & Museum of Art seeks an organized, discreet professional to provide executive-level support to the Director and Senior Curator. The role spans administrative, curatorial, and board operations, serving as a trusted liaison with donors and the public in a fast-paced museum setting.

Responsibilities include complex scheduling, preparing public-facing documents, expense reporting, board materials, and coordinating VIP visits with Development.

Qualifications

• Bachelor’s degree in a relevant field; advanced degree preferred.
• 2–4 years of admin, project management, or operations in an art museum.
• Ability to work independently and manage shifting priorities with minimal supervision.
• Exceptional oral and written communication; professional representation of the institution.
• Sound judgment, discretion, and confidentiality in handling sensitive matters.
• Strong strategic thinking and problem-solving to improve processes.
• Coordinate complex initiatives across departments and manage deadlines.
• Proficiency with MS Office and willingness to learn new tools.

Responsibilities

• Provide executive support to the Director and Senior Curator.
• Manage scheduling, draft correspondence, and prepare expense reports.
• Prepare Board and Committee materials and coordinate quarterly meetings.
• Identify and implement process improvements with minimal oversight.
• Coordinate VIP visits and special events with Development.
• Assist with exhibition documents, planning, and research on projects and the collection.
• Draft social media content and manage inquiries.
• Arrange artist travel and manage site visits.

Skills

Oral and written communication

Discretion and confidentiality

Project management

Stakeholder coordination

Independent working in fast-paced env

Strategic thinking

Research and documentation

MS Office proficiency

Education

Bachelor’s degree or higher

Tools

Microsoft Office Suite

Microsoft Teams

Job description

Brandywine Conservancy & Museum of Art seeks an organized, discreet professional to provide executive-level support to the Director and Senior Curator. The role spans administrative, curatorial, and board operations, serving as a trusted liaison with donors and the public in a fast-paced museum setting.

Responsibilities include complex scheduling, preparing public-facing documents, expense reporting, board materials, and coordinating VIP visits with Development.