Museum Operations & Curatorial Coordinator

National Museum of Wildlife Art; Chadds Ford Township (PA); On-site; USD 45,000 - 65,000; Full time

Job summary

Brandywine Conservancy & Museum of Art is seeking an Administrative and Curatorial Coordinator to provide executive-level support to the Director and Senior Curator, manage schedules, draft documents, and coordinate VIP visits and events.

The role requires 2–4 years in museum administration, a Bachelor's in a related field, excellent communication, discretion, and strong project management to steer cross-department initiatives.

Qualifications

• Bachelor’s degree in Art History, Museum Studies, English, Business Administration, or related field; advanced degree preferred.
• 2–4 years of progressively responsible administrative, project management, or operations experience in an art museum.
• Demonstrated ability to work independently and proactively in a fast-paced environment, anticipating needs and managing shifting priorities with minimal supervision.
• Exceptional oral and written communication skills with the ability to represent the institution diplomatically to high-level stakeholders, donors, and the public.
• Proven track record of exercising sound judgment, discretion, and confidentiality in handling sensitive matters.
• Strong strategic thinking and problem-solving skills, with the ability to recommend and implement process improvements.
• Project management experience, including coordinating complex initiatives across multiple departments.
• Proficiency with Microsoft Office Suite (Teams, Word, Excel, PowerPoint, Outlook) and the ability to quickly learn and apply new technologies.
• Experience preparing high-quality written materials, presentations, and reports for internal and public audiences.

Responsibilities

• Provide executive-level support to the Director and Senior Curator, including scheduling, correspondence, expense reporting, and board materials.
• Draft public-facing documents and coordinate VIP visits and events with Development.
• Assist Senior Curator with exhibition documents, planning, and research on works in the collection.
• Coordinate meetings, site visits, and cross-department projects with timelines and deliverables.
• Manage inquiries received via the museum email and phone line; maintain professional communications.

Skills

Oral and written communication

Discretion and confidentiality

Project management

Independent work

Stakeholder management

Education

Bachelor's degree in Art History, Museum Studies, English, Business Administration, or related field

Tools

Microsoft Office Suite

Job description

Brandywine Conservancy & Museum of Art is seeking an Administrative and Curatorial Coordinator to provide executive-level support to the Director and Senior Curator, manage schedules, draft documents, and coordinate VIP visits and events.

The role requires 2–4 years in museum administration, a Bachelor's in a related field, excellent communication, discretion, and strong project management to steer cross-department initiatives.