Executive Meetings Manager

Dreamscape Flamingo Road Management LLC; United States; On-site; USD 70,000 - 120,000; Full time

Job summary

Rio Las Vegas seeks an Executive Meetings Manager to drive group room nights and catering revenue across a defined market. You will solicit and close business using multiple development strategies while maintaining exceptional service in every interaction.

You will build relationships across meetings, conventions, trade shows, and intermediaries, manage RFPs, site inspections, and contract negotiations, and coordinate with services teams to ensure operational success.

Qualifications

• Minimum two years of group or hospitality sales and/or administrative experience.
• Ability to work nights and weekends as business demands.
• Proficiency with Microsoft Office Suite including Word, Excel, PowerPoint, Outlook, etc.
• Excellent written and oral communication skills at all levels of the organization.
• Able to set priorities, work schedules, and meet department deadlines.

Responsibilities

• Drive group room nights and catering revenue for Dreamscape’s Rio Las Vegas.
• Solicit and close business through multiple business development strategies.
• Maintain exceptional customer service in every interaction.
• Build and maintain meetings, conventions, trade shows and intermediary relationships.
• Log and retrace customer activities in the Envision sales system; manage communications cadence.
• Generate and respond to RFPs, plan site inspections, and produce contracts and addenda.
• Negotiate contract language with legal counsel and hotel operations teams.
• Ensure seamless turnover of files to services teams for operational success.
• Attend pre-con meetings and maintain strong presence during on-site events.
• Meet or exceed quarterly sales quotas and maximize revenue opportunities.
• Travel domestically as required.

Skills

Customer service

Sales

Negotiation

Communication

Organization

Travel readiness

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

WHAT YOU’LL DO

The Executive Meetings Manager is responsible for driving group room nights and catering revenue for Dreamscape’s Rio Las Vegas Hotel & Casino. The position will manage a defined market, soliciting and closing business through multiple business development strategies.

ROLE EXPECTATIONS

Responsibilities include, but are not limited to, the following:

• Maintain exceptional customer service in every interaction.
• Build and maintain strong meetings, conventions, trade shows and intermediary customer relationships on behalf of Dreamscape-Rio Las Vegas.
• Solicit new group business within defined territory through prospecting, business travel, entertainment, industry association involvement, and existing relationships maintenance.
• Understand and communicate market trends with the team.
• Log and retrace customer activities within the Envision sales system, establishing an appropriate communications cadence with customers.
• Generate and receive RFPs, evaluate profitability against hotel strategy and respond to leads in a timely manner.
• Send proposals, plan and conduct site inspections and generate contracts and addendums.
• Negotiate contract language with legal counsel and business terms with EDOS and applicable services teams.
• Turnover files to services teams thoroughly and timely to ensure operational success.
• Attend all pre-con meetings, maintain strong presence while groups are on-site, and develop strong inter- and intra-departmental relations.
• Consistently meet or exceed quarterly sales quotas and maximize revenue opportunities.
• Participate in team training and growth opportunities.
• This position may require occasional domestic travel.
• Perform other reasonable duties and responsibilities as assigned.

SUPERVISORY RESPONSIBILITIES

This position works directly with the Sales team but does not have direct supervisory responsibilities.

REQUIREMENTS

• Minimum two years of group or hospitality sales and/or administrative experience.
• Ability to work nights and weekends as business demands.
• Strong organizational skills, solution-driven, analytical thinker.
• Proficiency with Microsoft Office Suite including Word, Excel, PowerPoint, Outlook, etc.
• Excellent written and oral communication skills which include being able to comfortably sell new ideas/strategies at all levels of the organization.
• Proactive with an attention to detail.
• Able to set priorities, work schedules, and meet department deadlines.
• High School Diploma or GED (required)
• At least 21 years of age.

PREFERRED

• Experience with Delphi preferred.

CERTIFICATIONS, LICENSES, REGISTRATIONS

Must be able to qualify for licenses and permits required by federal, state and local regulations.

PHYSICAL REQUIREMENTS

Must be able to work under time constraints and within established deadlines.

Must regularly lift and/move up to 10 pounds, and must have the ability to push, pull, reach, bend, twist, kneel and balance when performing job duties in varying work areas such as confined spaces.

WORKING CONDITIONS

Work is performed indoors in a climate-controlled environment and exposed to various environmental factors such as but not limited to noise, dust and smoke.

Rio Las Vegas is an equal opportunity employer that is committed to diversity and inclusion in the workplace.

We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

The policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship.

Rio Las Vegas makes hiring decisions based solely on qualifications, merit, and business needs at the time.

Join our team at Rio Las Vegas, where innovation and unparalleled hospitality create a dynamic workplace. We go beyond the expected to offer unique and unforgettable experiences to every guest. As a member of our talented team, you'll be part of an unmatched story of service and passion, where every endeavor is a pursuit to redefine hospitality in the heart of Las Vegas. Join us as we transform this iconic property and its bright future.