Executive Meeting Planner & Logistics Lead

NCM Associates; Kansas City (MO); Presencial; USD 42.000 - 64.000; Jornada completa

Descripción de la vacante

NCM Associates is seeking a Meeting Specialist to support Executive Conference Moderators and Consultants in planning and executing 20 Group meetings and in-dealership events. You will coordinate hotel bookings, meals, AV, transportation, and activities, while ensuring timely submission of composites and meeting packs.

The role requires strong organizational skills, attention to detail, and experience with CRM systems like Salesforce.

Formación

• Bachelor’s Degree preferred; equivalent combination of education and experience acceptable.
• Minimum of 2 years related work or industry experience.
• Knowledge of CRM/databases; Salesforce.com a plus.
• Advanced capabilities with Microsoft Office.

Responsabilidades

• Maintain a minimum two-year forward calendar of meetings and engagements.
• Review and submit Contract Request Forms; manage sourcing with Maritz and update Salesforce.
• Oversee hotel contracting and execution, ensuring terms, concessions, and deadlines are met.
• Initiate and manage hotel planning logistics (room blocks, reservations, menus, AV, transportation, activities, accommodations).
• Plan and negotiate food & beverage, audiovisual, transportation, and events within timelines.
• Serve as primary contact for group dinners and activities; manage pricing, contracts, dietary needs, waivers, entertainment, and transportation.
• Manage meeting registration and activity communications; track attendance in database.
• Liaise between members and hotels for room extensions, upgrades, and special requests.
• Coordinate deposits and payments; upload billing docs to Salesforce and ExpenseIt.
• Collaborate with Moderators on composites and products; coordinate deadlines with Data Services and Print Services.
• Troubleshoot missing data submissions and assist with composite decision-making.
• Manage meeting material proofing, editing, production requests, printing, packing, shipping, and on-site fulfillment.

Conocimientos

Communication skills

Multitasking

Organizational skills

Problem solving

Confidential information handling

Educación

Bachelor’s degree or equivalent

Herramientas

Salesforce.com

Descripción del empleo

NCM Associates is seeking a Meeting Specialist to support Executive Conference Moderators and Consultants in planning and executing 20 Group meetings and in-dealership events. You will coordinate hotel bookings, meals, AV, transportation, and activities, while ensuring timely submission of composites and meeting packs.

The role requires strong organizational skills, attention to detail, and experience with CRM systems like Salesforce.