Executive Meeting Manager - Full Time

Entertimeonline; Freeport (ME); On-site; USD 36,000 - 60,000; Full time

Benefits offered by this job

PTO

Health insurance

Dental/vision insurance

Life insurance

Disability insurance

401k with employer match

Employee discounts

DailyPay access

Referral bonus

Growth opportunities

Job summary

Harraseeket Inn in Freeport, Maine, seeks an Executive Meeting Manager to drive room-block-only group business and provide sales support for the property’s group and event segments. You will focus on converting qualified leads, delivering exceptional service, and supporting the sales department.

The ideal candidate is motivated, organized, and relationship-driven, thriving in hospitality and committed to revenue growth.

Qualifications

• > Experience in hospitality or sales preferred.
• > Strong communication and organizational skills.
• > Ability to manage multiple priorities.
• > Proficient with Microsoft Office and hotel sales systems.

Responsibilities

• > Sell and manage room-block-only group business and small events
• > Respond to inquiries, conduct discovery calls, prepare proposals, and follow up consistently to convert leads into bookings.
• > Develop and maintain strong relationships with clients, meeting planners, and local businesses.
• > Collaborate with the Director of Sales to identify opportunities for account development and revenue growth.
• > Administrative duties include typing contracts, creating banquet event orders, creating group blocks, entering rooming lists, tracking cut off dates, calling clients for payment details and rooming lists or any other group details
• > Create and distribute to operations team, weekly upcoming groups and meetings list
• > Act as a customer service contact for clients who have questions
• > Work with other departments to communicate all necessary sales details and changes
• > Work with group and meeting contacts for Food & Beverage menus, guarantees and payments
• > Create BEOs for all booked events and manage changes
• > Answer inquiries by phone or email promptly
• > Meets with clients/performs hotel site tours as needed
• > Maintain sales files and collateral inventories

Skills

Sales experience

Hospitality

Customer service

Communication

Organization

Interpersonal skills

Relationship building

MS Office

Hotel sales systems

Independent worker

Team player

Tools

Microsoft Office

Hotel sales system

Job description

• Location 162 Main St,Freeport, ME, 04032,United States
• Base Pay $20.00 / Hour
• Job Category Sales Coordinator/Hotel Sales

Contact information

• Name Bridget Conley
• Phone [phone]
• Email [e-mail]

Description

The Executive Meeting Manager is responsible for driving room-block-only group business for Harraseeket Inn while providing sales support for the property’s group & event segments. This position focuses on supporting the sales department, converting qualified leads, and delivering exceptional service throughout the event detailing.

Summary

Executive Meeting Manager

Harraseeket Inn | Freeport, Maine
Department: Sales
Reports To: Director of Sales

Position Summary

The Executive Meeting Manager is responsible for driving room-block-only group business for Harraseeket Inn while providing sales support for the property’s group & event segments. This position focuses on supporting the sales department, converting qualified leads, and delivering exceptional service throughout the event detailing.

The ideal candidate is a motivated, organized, and relationship-driven professional who enjoys sales, thrives in a hospitality environment, and is committed to achieving revenue goals. This role offers an opportunity to develop within the sales department while contributing directly to the Inn’s continued growth.

Responsibilities & Job Duties

• Sell and manage room-block-only group business and small events
• Respond to inquiries, conduct discovery calls, prepare proposals, and follow up consistently to convert leads into bookings.
• Develop and maintain strong relationships with clients, meeting planners, and local businesses.
• Collaborate with the Director of Sales to identify opportunities for account development and revenue growth.
• Administrative duties include, typing contracts, creating banquet event orders, creating group blocks, entering rooming lists, tracking cut off dates, calling clients for payment details and rooming lists or any other group details
• Creating and distributing to operations team, weekly upcoming groups and meetings list
• Act as a customer service contact for clients who have questions about their accounts or groups when the Director of Sales is not available.
• Work with other departments to communicate all necessary sales, group and/or meeting details and/or changes for upcoming groups/meetings.
• Work with group and meeting contacts for Food & Beverage menus, guarantees and payments
• Create Banquet Event Orders (BEO) for all booked events, manage changes to BEO’s and communicate to the operations team
• Answer telephone and respond to caller inquiries in a knowledgeable and pleasant manner.
• Answer sales inquiries and client questions by phone or email, promptly.
• Meets with clients/performs hotel site tours as needed.
• Utilize existing sales system, and filing systems to keep all active sales files updated digitally and in hard copy form.
• Maintain inventory of sales collateral such as brochures, work with Director of Sales and Giri eCommerce to create updated collateral and/or seasonal or other sales flyers as needed.

Qualifications

• Previous experience in hospitality, sales, customer service, or a related field is strongly preferred.
• Strong communication, organization, and interpersonal skills.
• Ability to build relationships and confidently present products and services.
• Self-motivated, detail-oriented, and able to manage multiple priorities.
• Proficiency with Microsoft Office and the ability to learn hotel sales systems.
• Ability to work independently while contributing effectively to a team.
• Previous hotel sales experience preferred but not required.

Key Performance Indicators

• Room-block-only group revenue and room nights booked.
• Lead conversion and booking pace.
• Timely and accurate follow-up.
• Client satisfaction and successful sales-to-operations transitions.

This is a full-time, on-property sales position. The role requires regular presence at the Harraseeket Inn to support clients, conduct tours, collaborate with hotel departments, and contribute to the daily operations of the sales office. Occasional evenings, weekends, or special events may be required based on business needs.

Harraseeket Inn is an equal opportunity employer committed to providing a welcoming and inclusive workplace.

Compensation

• Earned paid time off
• Employer-contribution medical/dental/vision insurance
• Optional life insurance
• Short term/Long term disability
• Optional 401k with employer match
• Employee discounts at participating hotels
• Option to sign up for on-demand pay with DailyPay
• Refer a friend – get paid extra when they join our team!
• Bonuses for name recognition and guest score
• Opportunities to grow – one of the fastest-growing hotel companies

Harraseeket Inn & Event House is a charming historic inn nestled in Freeport, Maine. Offering a blend of classic elegance and modern amenities, the inn provides a cozy and inviting atmosphere for guests. With its beautiful architecture, breathtaking gardens, and exceptional service, Harraseeket Inn is the perfect destination for romantic getaways, family vacations, and corporate events. Enjoy delicious cuisine at the on-site restaurant, relax in the tranquil surroundings, and explore the nearby Freeport shopping district.

About Giri Hotels

Headquartered in Quincy, MA, Giri Hotels owns and operates more than 50 hotels in New England.

We are a growing company that embraces change, maintains a service mindset, and prioritizes the 'big rocks' - our most impactful tasks and projects. At our core, Giri Hotels is a hospitality company, and all members of our team share a sense of cooperation and respect with our guests and one another.

You are right for the team if you are:

• Happy – nice to be around and friendly
• Humble – willing to learn
• Helpful – team player, always willing to pitch in, looking for ways to be productive

Giri Hotel Management has been recognized for its growth in the hospitality industry. We are proud to have achieved #23 on the Top Owners & Developers list and #55 on the Top Management Companies list in Hotel Business's annual rankings. These rankings, based on the annual revenues and number of rooms and properties managed, demonstrate our company's continuing expansion and growth.

Giri Hotels provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.