Executive Meeting Manager

Colwen Management Inc; Portland (ME); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical Insurance with Company-FundedH

Vision Insurance

Flexible Spending Accounts

Supplemental Insurance

Paid Time Off Programs

Employee Assistance Program

401K Plan – Traditional & Roth Options

Hotel Discount Travel Program

Exclusive Associate Discounts

Training and Development Programs

Job summary

Colwen Hotels is seeking an Executive Meeting Manager for Portland Harbor Hotel and related properties. You will lead end-to-end event execution, liaise with clients and operations, and manage contracts, pricing, and vendor options to match client vision.

The role requires 2+ years in sales and catering with social events, hotel experience preferred, and strong leadership. Collaboration with sales, revenue, and GM teams is key to maximize profitability and guest satisfaction.

Qualifications

• 2+ years of sales and catering with social events focus.
• Proven track record in social and corporate catering.
• Hotel experience preferred; strong leadership required.
• Proficient with Delphi systems and common software.

Responsibilities

• Collaborate with operations teams and clients to ensure flawless meetings and events.
• Oversee booking, contracts, pricing, and vendor options to align with client vision.
• Be client main contact and supervise event execution and banquet staff.
• Develop sales and marketing strategies to grow the hotel business.

Skills

Sales

Catering

Event Management

Leadership

Delphi

Computer Skills

Tools

Delphi systems

Job description

Portland Harbor Hotel
468 Fore Street Portland
Portland, ME 04101, USA

The Portland Harbor Hotel and Cambria Portland Downtown- Old Port, Colwen Hotels Properties, are seeking an experienced Executive Meeting Manager to join our team. In this role, you will be responsible for working directly with the respective hotel operations teams and clients to ensure the perfect execution of meetings and events, serving as the main point of contact for the client and overseeing the event through execution. The ideal candidate for this role is highly motivated, energetic, detail-oriented, and has previous event management experience.

Colwen Hotels is a dynamic and growing hotel company, with an extraordinary portfolio of award-winning hotels. We are a hospitality group built on hard work, character, and authenticity. We cultivate ideas and empower individuals to bring forward- thinking concepts to life to enrich guest experiences. Staying ahead of the curve is what has made us who we are today, and we strive to keep our ideas fresh. We currently have 49 hotels in our portfolio operating across 9 states.

General Responsibilities:

• Responsible for working directly with the respective operations teams and clients to ensure the perfect execution of meetings and events.
• Manage event booking process, including assessing client needs, reviewing and recommending food and beverage, décor, floral, audio/visual, vendor, and venue options with the client, tailoring opportunities to meet the client’s vision, generating contracts, and negotiating terms.
• Serve as the main point of contact for the client and oversee the event through to execution.
• Supervise the execution of banquet events and monitor service provided by banquet staff.
• Cultivate relationships with new and existing clients to generate business.
• Formulate sales and marketing strategies for the assigned hotel.
• Organize and facilitate tours for potential clients.
• Collaborate with the sales team, revenue management, and Hotel General Managers to maximize the profitability of properties while maintaining guest satisfaction.
• Coordinate with the accounting team to ensure all payments are received and processed accurately.
• Ensure knowledge of and adherence to standards by the banquet team to achieve optimal sales service and client retention.
• Proactive solicitation of new business to achieve sales and revenue goals.
• Negotiate food and beverage pricing and other services.
• Assist client in menu planning: coordinate food, beverage, room set up, and other services as requested by the client.
• Detail banquet event orders and process client invoices.
• Compile sales reports as required in a timely and accurate manner.
• Maintain accurate and up-to-date records of all activity/transactions.

Requirements:

• 2+ years of sales and catering experience with a strong emphasis on social events
• Proven track record in social and corporate catering
• Previous hotel experience preferred
• Strong Leadership skills
• Intermediate to advanced computer skills (experience with Delphi systems)
• Familiar with common computer software programs

We’ve got you covered: Benefits & Perks

• Medical Insurance with Company-Funded HRA
• Vision Insurance
• Flexible Spending Accounts
• Wide-Array of Supplemental Insurance Offerings
• Paid Time Off Programs
• Employee Assistance Program
• 401K Plan – Traditional & Roth Options with Employer Match
• Hotel Discount Travel Program for Associates & Family
• Exclusive Associate Discounts – Travel, Entertainment, & Retail
• Training and Development Programs

Colwen Hotels is an equal opportunity employer. EOE M/F/D/V

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.