Executive Manager – Office of the President

The Museum of The Bible Inc; Washington (District of Columbia); On-site; USD 90,000 - 105,000; Full time

Job summary

The Museum of the Bible Inc is seeking an Executive Manager – Office of the President to provide high‑level administrative and operational support to the President & CEO in Washington, DC. The role ensures calendars, meetings, travel, and communications are expertly managed.

You will coordinate with Director of Executive Affairs, liaise with the Board and donors, and maintain confidentiality while delivering white-glove service across internal and external stakeholders.

Qualifications

• Bachelor’s degree or equivalent experience.
• 5+ years supporting a senior executive or equivalent.
• Strong organizational and communication skills.

Responsibilities

• Manage the President/CEO’s calendar and travel logistics.
• Draft and coordinate correspondence for the President/CEO and Executive Office.
• Prepare meeting agendas and minutes and track follow-up items.
• Coordinate donor, VIP, government, embassy, ministry, and stakeholder engagements.
• Maintain confidentiality and provide white-glove service across internal and external stakeholders.

Skills

Executive support

Calendar management

Communication

Discretion

MS Office

Stakeholder liaison

Event coordination

Education

Bachelor’s degree

Tools

Microsoft Office

Outlook

Job description

Position:Executive Manager – Office of the President

Location: Washington, DC

Job Id:527

# of Openings:1

Date: 09/17/2026

Job Title:Executive Manager – Office of the President

Division/Department:Executive/Office of the CEO

Location: Washington, DC

FLSA: Exempt

Schedule: Full-Time, to include evenings and weekends.*

Reporting Manager:President & CEO

Direct Reports: N/A

Travel: 25%

Salary: $90,000 to $105,000 Depending on Experience

Salary Adjusted to local market rates.

POSITION SUMMARY

The Executive Manager–Office of the President provides high-level administrative & operational support to the President & Chief Executive Officer (President/CEO) of Museum of the Bible (MOTB). He/she helps create the structure, preparation, and follow-through needed for the President/CEO to focus his time on the Museum’s highest priorities. This position serves as a vital operational link between the President/CEO, Director of Executive Affairs, Executive Leadership Team (ELT), the Board, museum departments, donors, partners, and external stakeholders (such as local & international government officials & faith leaders) while helping to ensure that commitments made by the Office of the President translate into action.

Working closely with the President/CEO and Director of Executive Affairs—in a fast-paced environment, with competing priorities & under tight deadlines—this detail-oriented role is responsible for a broad range of critical duties, including: managing the President/CEO’s schedule & calendar, coordinating meetings & complex travel logistics, supporting executive communications (including emails), timely expense reporting, preparing meeting agendas & minutes, and ensuring that important priorities and follow-up items are carried through to completion.

The Executive Manager must anticipate and proactively manage requirements/deliverables for the President/CEO, providing white-glove service to all internal & external constituencies, maintaining the highest level of confidentiality & professionalism, and ensuring effective day-to-day operations.

DUTIES & RESPONSIBILITIES

Executive Scheduling & Logistics

• Manage & maintain the President/CEO’s calendar, including internal meetings, external appointments, donor engagements, speaking engagements, events, travel, and other commitments
• Coordinate closely with the President/CEO and Director of Executive Affairs to prioritize scheduling requests based on organizational and executive priorities
• Serve as a primary point of coordination for individuals and organizations requesting meetings with the President/CEO
• Anticipate scheduling conflicts and proactively recommend solutions
• Prepare the President/CEO’s daily and weekly schedule with all necessary logistical information
• Coordinate meeting logistics, including locations, transportation, technology needs, meals, guest access, and other arrangements
• Assist with travel planning and itineraries, including transportation, lodging, meeting schedules, and related logistics
• Ensure the President/CEO has the appropriate briefing materials, contact information, agendas, and background information in advance of meetings and events
• Coordinate with internal departments regarding the President/CEO’s participation in museum programs, donor engagements, special events, and other institutional activities
• Maintain appropriate flexibility to accommodate changing priorities and time-sensitive requests
• Maintain timely reporting on expenses incurred by the President/CEO by submitting receipts and proper financial reporting.

Executive Communications & Office Coordination

• Triage, manage and maintain email correspondence for the President/CEO
• Draft, prepare, proofread, and coordinate correspondence on behalf of the President/CEO and Executive Office
• Assist the President/CEO and Director of Executive Affairs in preparing donor, VIP, government, embassy, ministry, and stakeholder profiles in advance of meetings and engagements
• Track follow-up items resulting from meetings, events, donor conversations and executive commitments
• Serve as primary liaison between the President/CEO and Board of Directors, coordinating Board communications & materials and managing the BoardEffect platform to ensure timely, accurate, and secure access to information
• Facilitate interdepartmental communication and help ensure assignments & action items involving the Office of the President are communicated to the appropriate departments and completed in a timely manner
• Maintain organized records of correspondence, meeting notes, briefing materials, contact information, and executive follow-up
• Assist with thank-you letters, invitations, acknowledgments, meeting requests, and other executive communications
• Assist in preparing agendas, briefing documents, talking points, background materials, and other documents for the President/CEO and Director of Executive Affairs
• Work with Development and other departments to ensure appropriate preparation and follow-up for donor meetings and engagements
• Monitor outstanding requests and commitments and proactively remind appropriate individuals of upcoming deadlines and deliverables
• Handle sensitive and confidential information with professionalism and discretion
• Provide additional administrative and project support to the President/CEO and Director of Executive Affairs as needed
• Other Duties as Assigned.

QUALIFICATIONS & REQUIREMENTS

Knowledge

• Bachelor’s degree or equivalent combination of education & relevant professional experience
• At least 5 years of experience supporting a senior executive, executive office, nonprofit leader, or similarly demanding professional environment preferred
• Knowledge of standard executive office procedures.

Skills / Core Competencies

• Able to provide complex administrative support in a high-profile environment with tact and diplomacy
• Exceptional organizational, scheduling, time, and project management skills
• Excellent written and verbal communication skills
• Demonstrated attention to detail and ability to manage multiple priorities simultaneously in a fast-paced & deadline-driven environment
• Strong interpersonal skills and ability to interact professionally with senior leaders, donors, government officials, board members, faith leaders, and other VIP stakeholders
• Able to exercise sound judgment, discretion, and confidentiality
• Able to anticipate needs, identify potential challenges, and take initiative to resolve issues
• Able to work collaboratively across departments & nationally dispersed team while maintaining appropriate confidentiality within the Office of the President
• Proficiency with MS Office Suite, Outlook, calendar management, and related productivity tools

Abilities / Attributes

• Flexible: Able & willing to work with a broad range of responsibilities, and occasionally work outside normal business hours (including nights & weekends) in support of executive events, travel, and organizational priorities
• Proactive: Anticipates what the President/CEO and Director of Executive Affairs will need rather than waiting for direction
• Highly organized: Maintains control of schedules, details, deadlines, and follow-up across multiple priorities
• Discreet: Understands the confidential nature of executive-level conversations and information
• Relational: Represents the Office of the President with warmth, professionalism, and hospitality, offering white-glove service
• Responsive: Communicates quickly and effectively with internal and external stakeholders
• Detail-oriented: Ensures that the President/CEO is prepared for meetings, travel, events, and engagements
• Mission-minded: Champion the Museum of the Bible’s mission to invite all people to engage with the transformative power of the Bible
• As required, inclusion in official or incidental photographs and videos for MOTB and/or guests.