Executive Logistics Lead: Global Shipments & Admin

Chilis Grill & Bar, Hawaii; Salt Lake City (UT); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

PTO accrual from day one

Medical, dental, and vision coverage

Supplemental Accident, Critical Illnes

Short‑Term Disability coverage

Voluntary life insurance

Job summary

Metro Group Inc. is seeking an Executive Assistant / Lead Logistics Coordinator for a dual-role position in Salt Lake City.

You will support the VP of Sales with scheduling, reporting, and information management while leading daily transportation, receiving, and international CIF shipments. You will collaborate with leadership, sales, operations, customers, freight forwarders, and transportation providers to ensure accurate documentation and smooth operations.

Qualifications

• Experience in executive assistance, logistics coordination, or related roles.
• Proficiency with Microsoft Office and Google Workspace.
• Strong organizational and time-management skills with attention to detail.
• Excellent written and verbal communication with executives and partners.
• Ability to manage multiple priorities and adapt to change.

Responsibilities

• Provide Executive Support: schedule management, meeting coordination, reports, and information organization for VP of Sales.
• Lead Logistics Coordination: manage inbound/outbound transportation, communicating with customers, carriers, sales, and operations.
• Coordinate CIF shipments: oversee international shipments, docs, and bookings with freight forwarders and lines.
• Prepare and review shipping documents: invoices, packing lists, Bills of Lading, and photos/videos.
• Track shipments: monitor vessel schedules, cutoffs, and deadlines, and address payment confirmations and balances.
• Coordinate transportation schedules with warehouse/yard operations and adjust as needed.
• Monitor freight costs and performance; report to management and identify cost-saving opportunities.
• Support Sales Operations: align shipments with orders and contractual/customer requirements.
• Maintain accurate documentation and reports using Excel and Google Workspace.

Skills

Executive support

Logistics coordination

Office administration

Microsoft Excel

Google Workspace

Communication

Education

Bachelor's degree (preferred)

Tools

Microsoft Excel

Outlook

Google Sheets

Google Docs

Job description

Metro Group Inc. is seeking an Executive Assistant / Lead Logistics Coordinator for a dual-role position in Salt Lake City.

You will support the VP of Sales with scheduling, reporting, and information management while leading daily transportation, receiving, and international CIF shipments. You will collaborate with leadership, sales, operations, customers, freight forwarders, and transportation providers to ensure accurate documentation and smooth operations.