Executive Liaison/ Development Coordinator

Paris Gibson Square Museum of Art; Great Falls (MT); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health Insurance Benefits

Generous paid time off and sick leave

Flexible work arrangements, including远

Remote work with approval

Job summary

Paris Gibson Square Museum of Art in Great Falls, Montana, seeks an Executive Liaison/Development Coordinator to support fundraising, serve as a key administrative liaison to the Executive Director, and coordinate events to advance annual development goals.

The role combines donor communications, records management in Little Green Light, grant research, and hands-on event planning, with occasional evenings for programs.

Qualifications

• Bachelor's degree or equivalent in fundraising, nonprofit management, arts administration
• 1–3 years nonprofit development, fundraising, or museum administration experience
• Proficiency with MS Office and donor database software
• Strong organizational and written/verbal communication skills

Responsibilities

• Support ED with development and implementation of membership and fundraising strategies
• Assist ED and Board with major donor activities and donor portfolio management
• Manage donor records, gift processing, and acknowledgement letters in Little Green Light
• Draft donor communications, newsletters, appeal letters, and grant materials
• Conduct prospect and grantor research and maintain donor mailing/email lists
• Coordinate reports and presentation materials for ED and Development committee
• Plan and execute fundraising, membership, and program events
• Coordinate event vendors, guest lists, promotions and volunteers
• Assist with in‑kind solicitations and sponsorship fulfillment

Skills

Organizational skills

Communication skills

Copy drafting

Team collaboration

Education

Bachelor's degree or equivalent experience in a related field

Tools

MS Office Suite

Donor database software (Little Green Light)

Job description

Executive Liaison/ Development Coordinator

Location: Paris Gibson Square Museum of Art, Great Falls, Montana

Reports to: Executive Director

Schedule: Full time, salaried exempt

Pay Range: $47,000 annually

Position Overview

The Executive Liaison/ Development Coordinator provides crucial support for the museum's fundraising efforts, acts as a key administrative assistant to the Executive Director, and plays a central role in coordinating special events, ensuring seamless operations, contributing directly to achieving annual development goals and enhancing donor engagement for the Paris Gibson Square Museum of Art (The Square). The Square fosters a positive workplace culture by communicating often and respectfully, collaborating openly, honoring shared office norms, and engaging thoughtfully with colleagues, donors and visitors.

Key Responsibilities

Development & Fundraising (approx. 50%)

• Support Executive Director (ED) with the development and implementation of membership and fundraising strategies, including annual donors, major donors, grants, community giving campaigns, and planned giving and development events
• Assist the ED and the Board of Directors with major donor activities and donor portfolio management
• Manage and update member/donor records, gift processing, and acknowledgment letters in the donor database (Little Green Light)
• Draft donor communications, newsletters, appeal letters, and grant-related materials
• Conduct prospect and grantor research and maintain updated mailing/email lists for donor outreach
• Coordinate reports, presentations, and meeting materials for the ED and Development committee

Event Coordination (approx. 35%)

• Support the planning, logistics, and execution of fundraising, membership, and program events
• With other staff, coordinate event vendors, manage guest lists, and oversee promotion and volunteer support.
• Assist with in-kind solicitations, sponsorship fulfillment, and event-related mailings

Executive Assistance (approx. 15%)

• Assist the ED, the Board of Directors, and its committees with meeting logistics, materials, and communications
• Maintain discretion and confidentiality when handling sensitive information

Qualifications & Skills

• Bachelor's degree or equivalent experience in a related field (fundraising, nonprofit management, arts administration)
• At least one to three years of experience in nonprofit development, fundraising, or museum administration
• Proficiency with MS Office Suite (Word, Excel, PowerPoint) and donor database software
• Exceptional organizational skills, attention to detail, and ability to manage multiple priorities
• Strong customer service and written/verbal communication skills, with experience drafting compelling copy
• Ability to work collaboratively and independently in a fast-paced environment, including occasional evenings for events
• A genuine passion for the museum's mission, collection, and community

Compensation & Benefits

Salary: $47,000 annually

Position located at Paris Gibson Square Museum of Art, Great Falls, Montana

While the position generally follows regular business hours, evening and weekend work will be required to support exhibition schedules, programs, and special events

• Health Insurance Benefits
• Generous paid time off and sick leave
• Flexible work arrangements, including remote work with approval

This position description is not an exhaustive list of all responsibilities, duties, and skills required. All Paris Gibson Square Museum of Art positions may be required to perform duties beyond those listed.

Equal Opportunity & Inclusion

Not sure you meet all the qualifications? Let us decide. Research shows that women and members of underrepresented groups are less likely to apply unless they meet every requirement—yet they are often highly qualified. We strongly encourage you to apply.

We are an equal opportunity employer. Paris Gibson Square Museum of Art is committed to fostering a workplace that advances diversity, equity, inclusion, accessibility, and a strong sense of belonging.