Executive & Legal Practice Assistant

Foster Garvey PC; Seattle (WA); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

In‑person and virtual training opportunities

Collaboration across all Foster Garvey offices

Workplace Wellness Program

Job summary

Foster Garvey PC, a prominent law firm in Seattle, is seeking a full-time Executive & Legal Practice Assistant. The role involves supporting the Firm President and managing a variety of administrative and legal tasks. Key responsibilities include coordinating projects, organizing meetings, drafting legal documents, and maintaining confidentiality. Ideal candidates are organized, detail-oriented, and possess strong interpersonal skills. Competitive salary range between $80,000 to $110,000 with various benefits including medical insurance and retirement plans.

Qualifications

• Minimum of 4 years of experience as an Executive Assistant reporting directly to senior management.
• Prior experience in legal or professional services organization is preferred.
• Understanding of liquor licensing and cannabis-related matters is a plus.

Responsibilities

• Manage projects assigned by the Firm President.
• Act as point of contact for key projects.
• Prepare meeting agendas and take minutes.
• Run conflict checks and draft legal documents.

Skills

Advanced Microsoft Office skills

Strong organizational skills

Project management

Problem-solving skills

Impeccable writing and grammar skills

Exceptional interpersonal skills

Ability to maintain confidentiality

Knowledge of transactional terms

Commitment to customer service

Education

Bachelor’s degree or equivalent experience

Legal secretary or paralegal certificate

Tools

Intapp Open software

Document management systems

Job description

Foster Garvey PC, one of the Pacific Northwest's leading law firms, is looking for a Executive & Legal Practice Assistant to support the Firm President’s executive leadership responsibilities and legal practice within our Commercial, Intellectual Property & Technology group.

The Executive & Legal Practice Assistant will be responsible for managing projects as assigned by the Firm President and performing a number of administrative and legal support duties.

The ideal candidate is highly self‑motivated, professional, and capable of managing their workload and prioritizing tasks in a fast‑paced law firm environment. We are looking for an outgoing, organized, and detail‑oriented team player. Excellent client service and interpersonal skills are essential, and the ability to make well‑reasoned, effective decisions and manage time efficiently will be crucial to success. Ensuring confidentiality, practicing discretion, and exercising strong judgment are critical to this role.

This position is full‑time, non‑exempt, and based in our Seattle office. A daily on‑site presence is required Monday through Friday during business hours, 8:30 am – 5:00 pm. Occasional overtime may be necessary to accommodate Firm needs.

Responsibilities

• Work on assigned projects under the direction of the Firm President and other leadership throughout the Firm
• Act as point of contact for key projects, and keep projects on track and on time
• Coordinate internal and external meetings
• Manage complex calendars
• Coordinate both domestic and international travel arrangements
• Prepare agendas and materials for meetings
• Attend meetings, and take meeting minutes as requested
• Help coordinate Firm events and retreats, as assigned
• Prepare PowerPoint presentations for executive meetings and other meetings as appropriate
• Work cross‑functionally across departments
• Other duties and projects, as assigned

Legal Practice duties

• Run conflict checks through Intapp Open software
• Draft and prepare engagement letters and waivers
• Perform administrative duties, including scheduling and preparing legal correspondence
• Manage attorney CLE requirements, including enrollment, tracking, and recording
• Process expense reimbursements
• Prepare, format, proofread, and revise documents and correspondence
• Assist in reviewing and finalizing attorney pre‑bills
• Provide in‑person support for scanning and copying projects
• Manage document execution workflow through Docusign, including preparation, tracking, and follow‑up
• Observe attorney‑client confidentiality
• Other legal duties and projects, as assigned

Job Requirements

Skills

• Advanced Microsoft Office skills, experience with document management systems
• Strong organizational, project management, and problem‑solving skills, with the ability to prioritize and multi‑task
• Impeccable writing and grammar skills for business communication and document review
• Exceptional interpersonal skills; demonstrated professional demeanor and ability to communicate clearly and effectively
• Ability to be flexible and adapt to different work styles
• Strong initiative with the ability to anticipate needs
• Proven ability to handle confidential information and maintain confidentiality and attorney‑client privilege
• Demonstrated knowledge and familiarity with common transactional and corporate terms, procedures, and protocols (i.e., contracts and agreements)
• Ability to effectively and accurately present information and respond to questions from attorneys, clients, and Firm employees
• Commitment to excellent customer service
• Act as a liaison between attorneys and other departments of the Firm

Education and Experience

• Minimum of 4 years of experience as an Executive Assistant reporting directly to senior management
• Bachelor’s degree and 3-5 years of experience in legal or professional services organization OR high school diploma and 5-7 years of experience in legal or professional services organization, or equivalent experience.
• Prior experience with liquor licensing, cannabis licensing and other liquor- or cannabis‑related matters is a plus
• Legal secretary or paralegal certificate desired

Perks

• In‑person and virtual training opportunities.
• Collaboration across all Foster Garvey offices.
• Workplace Wellness Program, and more.

Salary Range

The pay range for this position is $80,000 to $110,000 annually; however, actual pay may vary depending on the candidate's education, training, experience, location, and other job‑related factors permitted by law.

Other Compensation and Benefits

• Medical, dental, and vision insurance
• 401(k) retirement plan, match, and profit‑sharing
• Commuter allowance
• Paid time off plus paid holidays throughout the calendar year
• Disability and life insurance
• Parental leave
• Community service leave
• Annual discretionary bonus, and more!
• The provision of benefits is contingent on an employee’s ability to meet the eligibility requirements for the various types of benefits as outlined in the benefit plan documents and Firm policies.

Pre-Employment Screening

Any job offer will be contingent upon successful completion of a pre‑employment background screening.

Foster Garvey PC is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, national origin, ancestry, religion, age, citizenship, sex, marital status, military or veteran status, disability, sexual orientation, gender expression or identity, genetic information, or any other basis prohibited by federal, state, or local law.