Executive Leadership Support Specialist

VMP Healthcare and Community Living; West Allis (WI); On-site; USD 42,000 - 54,000; Full time

Job summary

VMP Healthcare and Community Living in West Allis, WI, seeks an Administrative Assistant to Executive Leadership who is highly organized, professional, and service-oriented. You will support the President & CEO, Foundation President, and the Executive Leadership Team while serving residents, families, staff, and partners.

This role requires managing calendars, preparing materials, minutes for boards, coordinating licensing and compliance, and assisting with policies, contracts, and Foundation

Qualifications

• High school diploma or equivalent is required.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities, projects, and deadlines.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Discretion and confidentiality when handling information.

Responsibilities

• Provide executive support to the President & CEO and Foundation President and the Executive Leadership Team.
• Manage calendars, meetings, and logistics.
• Prepare agendas, materials, presentations, correspondence, reports, spreadsheets, and other documents.
• Attend board meetings as recording assistant and prepare minutes.
• Coordinate licensing renewals, credentialing, and compliance tasks.
• Coordinate the Manager on Duty program for weekend leadership coverage.
• Serve as a professional point of contact for residents, families, vendors and partners.
• Maintain policies, intranet content, and update distribution; assist with POs and invoices.
• Support Foundation activities and store operations, donor appeals, and grants.

Skills

Excellent communication

Organizational skills

Attention to detail

Multiple priorities

MS Office suite

Discretion & confidentiality

Professional demeanor

Interpersonal skills

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

VMP Healthcare and Community Living in West Allis, WI, seeks an Administrative Assistant to Executive Leadership who is highly organized, professional, and service-oriented. You will support the President & CEO, Foundation President, and the Executive Leadership Team while serving residents, families, staff, and partners.

This role requires managing calendars, preparing materials, minutes for boards, coordinating licensing and compliance, and assisting with policies, contracts, and Foundation