Executive Leadership Associate

Rantec Power Systems, Inc; Los Osos (CA); On-site; USD 70,000 - 100,000; Full time

Job summary

Rantec Power Systems, Inc is seeking an Executive Leadership Associate to support two EVPs overseeing Business Development, Engineering, Operations, and Quality. You will manage calendars, travel, communications, and board prep while filtering routine requests to free executives for strategic work.

Ideal candidates are highly organized, proactive, and discreet, with strong communication skills and a proven ability to coordinate with diverse teams and stakeholders.

Qualifications

• Bachelor's degree or equivalent combination of education and relevant experience.
• Exceptional organizational skills with strong attention to detail and follow-through.
• Strong written and verbal communication skills and comfort interacting with senior leaders.
• Sound judgment, discretion, and ability to handle confidential matters.
• Self-starter with initiative and adaptability to operate with limited direction.
• Strong business curiosity and ability to understand commercial, technical, and operational priorities.

Responsibilities

• Proactively manage executive calendars and prioritize requests.
• Monitor and triage executive email and draft routine responses.
• Act as first point of contact for EVPs and escalate when needed.
• Coordinate with EVPs' teams, customers, suppliers, and stakeholders.
• Prepare agendas, collect pre-reads, capture decisions, and drive follow-up.
• Track priorities, risks, deadlines, owners, and required decisions.
• Coordinate leadership reviews across Business Development, Engineering, Operations, and Quality.
• Support Board preparation, including schedules, materials, and rehearsals.
• Arrange executive travel and external meeting logistics.
• Prepare, edit, and format executive presentations and communications.
• Process expenses and maintain confidential records.
• Support cross-functional priorities and special projects.
• Continuously improve executive administrative processes and meeting effectiveness.

Skills

Organizational skills

Communication skills

Judgment & discretion

Initiative

Multitasking

Problem solving

Business acumen

Emotional intelligence

Education

Bachelor's degree or equivalent

Tools

Microsoft Outlook

PowerPoint

Word

Excel

Teams

Job description

Title: Executive Leadership Associate

Department: Executive Leadership

Reports to: EVP

Scope

Rantec is seeking a highly capable, proactive Executive Leadership Associate to support two Executive Vice Presidents (EVP) that all-in oversee Business Development, Engineering, Operations, and Quality. The role increases executive capacity by managing priorities, communications, meetings, travel, Board preparation, and day-to-day coordination.

A key objective is to act as a trusted first point of contact, anticipate executive needs, and filter routine requests and follow-up, allowing the EVPs to better focus on strategy, customers, business performance, and organizational leadership. The role also supports cross-functional priorities and special projects and offers significant opportunities for increasing responsibility based on capability and performance.

Essential Duties and Responsibilities

Duties include, but are not limited to, the following:

Key Responsibilities

• Proactively manage executive calendars, prioritize requests, resolve conflicts, and protect designated time set aside for project focus and direction-setting.
• Monitor and triage executive email; identify priority items, route requests, draft routine responses, and ensure timely follow-up.
• Act as a first point of contact for the EVPs; redirect or resolve routine requests and administrative matters while escalating issues requiring executive attention, decision, or intervention.
• Coordinate effectively with the EVPs' teams, customers, suppliers, Board members, and other internal and external stakeholders.
• Attend designated executive and staff meetings; prepare agendas, coordinate and collect pre-reads and supporting materials, capture decisions and actions, and drive follow-up through completion.
• Proactively track executive priorities, commitments, risks, upcoming deadlines, owners, and required decisions; follow up and elevate as appropriate.
• Coordinate recurring leadership and functional reviews across Business Development, Engineering, Operations, and Quality.
• Support EVP Board preparation, including schedules, presentation materials, version control, rehearsals, and follow-up actions.
• Arrange executive travel and external meeting logistics, including itineraries, transportation, accommodations, customer and supplier visits, and schedule changes.
• Prepare, edit, and format executive presentations, correspondence, briefing materials, reports, and other communications.
• Process executive expenses, coordinate approvals and signatures, and maintain organized and confidential records.
• Support cross-functional executive priorities and special projects; proactively request and follow up on information, decisions, and deliverables.
• Continuously improve executive administrative processes, communication flow, and meeting effectiveness.

Required Qualifications

• Bachelor's degree or equivalent combination of education and relevant experience.
• Exceptional organizational skills and ability to manage multiple competing priorities with strong attention to detail and follow-through.
• Strong written and verbal communication skills, professional presence, emotional intelligence, and comfort working with senior leaders and employees at all levels.
• Sound judgment, discretion, and ability to triage information, determine priorities, and handle sensitive or confidential matters.
• Self-starter with initiative, ownership, adaptability, and the ability to operate effectively with limited direction.
• Strong business curiosity and problem-solving ability, with capacity to quickly understand commercial, technical, and operational priorities.

Preferred Qualifications

• Prior executive support experience is not required; relevant internships or experience in business, engineering, manufacturing, finance, project coordination, or a related environment are valued.
• Experience coordinating meetings, projects, events, travel, presentations, or cross-functional activities.
• Exceptional proficiency with Microsoft Outlook, PowerPoint, Word, Excel, Teams, and ability to quickly learn new productivity tools.
• Exposure to aerospace, defense, manufacturing, engineering, or another technical environment, and/or demonstrated leadership through work, internships, academics, military service, athletics, or student organizations.

Physical Requirements

The physical demands described here are representative of those required to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly operates a computer and other office productivity equipment and may remain in a stationary position for extended periods.
• Frequently moves throughout the office and manufacturing facility to attend meetings and coordinate activities; occasional travel may be required.
• Occasionally lifts or carries items up to 20 lbs.