Executive IT & Procurement Coordinator

Lionsgate; Santa Monica (CA); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Full Coverage – Medical, Vision, and D

Work/Life Balance – generous sick days

401(k) company matching

Job summary

Lionsgate, Santa Monica, seeks a detail‑oriented IT Coordinator to support the CIO and Procurement leadership. You will manage complex calendars, schedule meetings, draft executive communications, and coordinate across IT, Procurement, Finance, Legal, Security, HR and vendor partners in a fast‑paced studio environment.

Ideal candidates communicate clearly, protect confidential information, and turn ambiguous requests into actionable next steps with precise documentation and reliable execution.

Qualifications

• Experience working in the film/TV studio environment and/or media/entertainment industry.
• Experience supporting senior leaders or high-volume department offices in a fast-paced corporate environment.
• Strong calendar management skills, including complex scheduling, prioritization, conflict resolution, and stakeholder coordination.
• Excellent written and verbal communication skills with the ability to draft concise executive-ready messages.
• High degree of discretion, professionalism, and confidentiality when handling sensitive information.
• Strong organizational skills with the ability to manage multiple requests, deadlines, follow-ups, and shifting priorities.
• Experience using Microsoft 365 Copilot or similar AI-enabled productivity tools to draft, summarize, organize, and improve administrative workflows.

Responsibilities

• Protect executive time by managing calendars, meeting requests, prioritization, and scheduling conflicts with judgment and discretion.
• Keep executive workflows moving by tracking requests, deadlines, approvals, follow-ups, and dependencies across multiple teams.
• Provide polished communication support for meeting requests, executive updates, vendor and partner coordination, visitor logistics, and internal follow-ups.
• Support operational continuity for the CIO and Procurement offices by maintaining desk bible documentation, templates, recurring meeting notes, and process guides.
• Own day-to-day calendar coordination, including meeting requests, holds, reschedules, conference rooms, Teams links, hybrid meeting setup, and calendar conflicts.
• Ask clarifying questions before offering availability, including meeting purpose, decision needed, required attendees, format, duration, deadline, and pre-read requirements.
• Use sound judgment to prioritize executive time, flag urgent conflicts, avoid unnecessary back-to-back scheduling, and elevate when competing priorities require executive direction.
• Coordinate meetings involving IT leadership, Procurement stakeholders, C-suite offices, vendors and partners, Finance, HR, Legal, Security, and external partners.
• Ensure meeting invites contain accurate titles, attendees, location, dial-in/Teams information, agenda, attachments, and any required prep context.
• Draft, proofread, and send professional communications on behalf of or in support of the executives, including meeting responses, status reminders, follow-ups, visitor instructions, and operational updates.
• Summarize incoming requests clearly for executive decision-making, including context, urgency, options, and recommended next step.
• Monitor time-sensitive requests and route items to the appropriate owner or delegate when executive action is not required.
• Maintain a polished, concise, and confidential communication style appropriate for senior leadership and external partners.
• Coordinate quarterly department lunches and screenings.
• Coordinate in-person meeting logistics, including conference rooms, visitor registration, parking/validation instructions, security/front desk coordination, and guest escort planning.
• Partner with Facilities, HR, Security, and office services on seating, office moves, nameplates, furniture, guest offices, and related executive office needs.
• Provide clear arrival instructions for external guests, vendors, and partners, including address, parking, lobby sign-in, and onsite contact details.
• Track open facilities or office logistics items through completion and provide updates to the relevant executive or stakeholder.
• Maintain awareness of confidentiality requirements and keep sensitive topics restricted to the appropriate audience unless broader communication is approved.

Skills

Calendar management

Executive support

Communication

Discretion & confidentiality

Organization

Independent worker

AI productivity tools

Cross-functional coordination

Tools

Microsoft Outlook

Teams

Word

Excel

PowerPoint

SharePoint/OneDrive

Microsoft 365 workflows

Job description

Lionsgate, Santa Monica, seeks a detail‑oriented IT Coordinator to support the CIO and Procurement leadership. You will manage complex calendars, schedule meetings, draft executive communications, and coordinate across IT, Procurement, Finance, Legal, Security, HR and vendor partners in a fast‑paced studio environment.

Ideal candidates communicate clearly, protect confidential information, and turn ambiguous requests into actionable next steps with precise documentation and reliable execution.