Executive & Human Resources Administrator

Millennium Control Systems Llc; Beachwood (OH); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Millennium Control Systems LLC in Beachwood, OH seeks an Executive & Human Resources Administrator to support executives and the HR team. The role blends administrative excellence with HR process execution in a fast-paced environment.

You will manage calendars, travel, onboarding, recruiting support, and employee communications, while maintaining strict confidentiality and a professional, service-oriented approach.

Qualifications

• High school diploma or equivalent required.
• Excellent written and verbal communication skills.
• Professional demeanor with strong interpersonal and customer-service skills.
• Proficiency with MS Office applications (Outlook, Word, Excel, PowerPoint, Teams).

Responsibilities

• Provide administrative support to executive leadership and HR team.
• Coordinate calendars, meetings, travel arrangements, and expense reports.
• Prepare correspondence, presentations, reports, and spreadsheets.
• Assist with new-hire onboarding and maintain employee records.
• Support recruitment activities and HR projects as needed; handle confidential information.

Skills

Organizational skills

Time management

Written & verbal communication

Customer service

Attention to detail

Confidentiality

Independent work

Team collaboration

Interpersonal skills

Discretion

Education

High school diploma or equivalent

Associate's or bachelor's degree in HR/Business Administration preferred

Tools

MS Office Suite

HRIS

Paycom

Acumatica

Job description

Executive & Human Resources AdministratorPosition OverviewThe Executive & Human Resources Administrator is a dynamic hybrid position that provides support to key executives and the human resources team. This role requires a highly organized, adaptable, and service-oriented professional who can effectively support key executives while contributing to the execution of HR programs and employee services. This position demands strong interpersonal skills, discretion, initiative, and the ability to manage competing priorities while fostering a positive and productive workplace experience in a fast-paced environment of our growing company.Key Responsibilities (including but not limited to:Executive Administrative SupportProvide administrative support to executive leadershipCoordinate calendars, meetings, appointments, and conference callsSchedule meetings and assist with meeting preparation, including agendas, materials, conference rooms, and refreshments when appropriatePrepare and format correspondence, presentations, reports, spreadsheets, and other business documentsAssist with travel arrangements, itineraries, reservations, and related documentationAssist with expense reports, invoices, receipts, and other administrative recordsCoordinate internal and external meetings and company events as requestedHandle confidential and sensitive business information with professionalism and discretionAnticipate administrative needs and proactively assist executives with scheduling, organization, and follow-upPerform additional administrative duties and special projects as assignedHuman Resources AdministrationProvide general administrative support to the Human Resources departmentAssist with new-hire onboarding activities, including preparation of new-hire documentation, orientation materials, and employee filesAssist with maintaining accurate and confidential employee records and HR documentationSupport recruiting activities by scheduling interviews, communicating with candidates, preparing interview materials, and coordinating pre-employment activitiesSupport employee events, meetings, recognition activities, and company communicationsAssist with HR projects and other administrative functions as neededMaintain confidentiality of employee, applicant, payroll, benefit, and other sensitive informationWhat we need you to have:High school diploma or equivalent requiredStrong organizational and time-management skills with the ability to manage multiple prioritiesExcellent written and verbal communication skillsProfessional demeanor with strong interpersonal and customer-service skillsStrong attention to detail and accuracy.Ability to work independently while also contributing effectively as part of a teamAbility to exercise sound judgment and maintain confidentialityProficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and TeamsAbility to learn HRIS, applicant tracking, and other business systems as neededWhat we’d love you to have:Associate's or bachelor's degree in Human Resources, Business Administration, or a related field preferredPrevious experience in an administrative, HR support, receptionist, office coordination, or executive support role preferredExperience with Paycom and/or AcumaticaAdditional Information:Travel Requirements – 5 - 10% travelApplicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa currently