Executive HR Administrative Partner

LLP; Chicago (IL); On-site; USD 74,000 - 97,000; Full time

Benefits offered by this job

Bonus eligibility

Comprehensive benefits package

Professional development opportunities

Job summary

Sidley Austin LLP in Chicago, Illinois seeks an Administrative Assistant to provide high-level support to the CHRO, HR Directors and teams. The role emphasizes calendar management, confidential handling of information, and professional communication in a fast-paced environment.

The position requires a High School Diploma and 3 years of admin/exec experience, with strong MS Office skills and proofreading abilities. Bonus eligibility and comprehensive benefits are offered.

Qualifications

• High School Diploma required and 3 years of admin/exec assistant experience.
• Excellent verbal and written communication skills.
• Ability to prioritize tasks and work independently.
• Strong interpersonal and relationship-building skills.
• Excellent proofreading skills and grammar.
• Proficiency in MS Outlook, Word, Excel and PPT.
• Preferred familiarity with HRIS Workday and expense platforms.

Responsibilities

• Maintain the CHRO’s calendar and organize large meetings and travel.
• Screen calls, emails and correspondence; respond or escalate as needed.
• Prepare letters, presentations, reports, charts and minutes.
• Proofread communications for accuracy and clarity.
• Handle confidential information with discretion.
• Support HR projects and strategic planning sessions.
• Assist with budget tracking and vendor management.
• Process expense reports, invoices and check requests.
• Generate HRIS reports in Workday and distribute regularly.
• Maintain HR records and audit logs; back up for other admins.
• Coordinate holiday events and weekly anniversary acknowledgments.
• Route inquiries to HR; liaise with other departments and vendors.
• Order and distribute business cards; sort mail; perform other duties.

Skills

MS Outlook

MS Word

MS Excel

MS PowerPoint

Communication skills

Prioritization

Interpersonal skills

Proofreading

Organization

Discretion

Detail-oriented

Working under pressure

Independent work

Education

High School Diploma

Associate’s or Bachelor’s degree

Tools

Workday

Chrome River

MS Visio

Job description

Sidley Austin LLP in Chicago, Illinois seeks an Administrative Assistant to provide high-level support to the CHRO, HR Directors and teams. The role emphasizes calendar management, confidential handling of information, and professional communication in a fast-paced environment.

The position requires a High School Diploma and 3 years of admin/exec experience, with strong MS Office skills and proofreading abilities. Bonus eligibility and comprehensive benefits are offered.