Executive Household Manager & Personal Assistant

Sage Haus LLC.; New York, Northern (NY, KY); Hybrid; USD 90,000 - 100,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

20 days PTO

Job summary

Sage Haus LLC in Brooklyn, NY seeks an Executive Household Manager & Personal Assistant to oversee household operations, travel logistics, and personal administration for a busy family. The role requires proactive ownership, impeccable organization, and comfort with children.

The position is full-time (approximately 40 hours/week) with a schedule Monday–Thursday and some Friday/Saturday coverage. Travel domestically and occasionally internationally is expected.

Qualifications

• Must be authorized to work in the United States.
• Maintain a smoke-free environment.
• Valid passport and willingness to travel domestically and occasionally internationally.
• Clean driving record.
• Valid driver’s license and comfortable driving children and occasional long-distance drives.
• Vaccinations up to date per AAC and CDC guidelines, including COVID-19 and flu, per legal accommodations.
• Willingness to sign an NDA prior to start.

Responsibilities

• Executive Household & Estate Oversight across multiple properties; expand oversight as portfolio grows.
• Administrative & Personal Assistant support: manage schedule, travel, paperwork, health insurance claims.
• Household Management: create systems, organize daily resets, coordinate staff and contractors.
• Family & Child Support: assist with morning drop-offs, childcare when schedules shift, prepare children’s items.
• Inventory, Purchasing & Errands: restock, manage subscriptions, handle returns and dry cleaning.
• Meal & Kitchen Support: light meal planning and prep for school lunches.
• Laundry & Linen Care: arrange wash-and-fold services and maintain tidy areas.
• Pet Care & Coordination: arrange pet logistics during travel; vet visits; supplies.
• Vehicle Management: scheduling maintenance, registrations, insurance; NYC parking logistics.

Skills

Experienced Household Pro

Highly Organized

Proactive & Anticipatory

High Ownership

Hands-On & Resourceful

Strong Communicator

People & Vendor Management

Child-Friendly

Flexible & Adaptable

Calm Under Pressure

Service-Minded & Discreet

Job description

Job Title: Executive Household Manager & Personal Assistant

Location: Brooklyn, NY 11238

Employment Type: Full-Time | approximately 40 hours per week

Schedule: Monday through Thursday, approximately 7:30 AM to 3:30 PM with Friday and/or Saturday morning coverage. From November through mid-March, the schedule shifts to reduced in-person hours with more remote administrative and property oversight while the family is abroad. During the family’s time abroad, some communication may need to take place early in the morning or on weekends to accommodate the time difference.

Compensation: $90,000–$100,000 annually, commensurate with experience. Full benefits package including health, dental, and vision insurance. 20 days paid PTO included.

Start Date: ASAP

Requirements

• Must be authorized to work in the United States.
• Maintain a smoke-free environment.
• Valid passport and willingness to travel domestically and occasionally internationally.
• Clean driving record.
• Valid driver’s license and comfortable driving children and occasional long-distance drives.
• Candidates are required to be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines (including COVID-19 and influenza), subject to applicable legal accommodations.
• Willingness to sign a Non-Disclosure Agreement (NDA) prior to the start date.

About Our Family

We are a warm, busy, close-knit family of five based in Brooklyn, with three young children, a beloved dog, and a life that is full in every sense of the word. Our home is lively, loving, and always in motion: school mornings, lunches to pack, errands to run, little people to care for, travel bags to organize, birthdays to celebrate, and a constant stream of household details that keep our family life moving.

Both parents work full-time, largely remotely, and our lives are layered across several places we love. We spend much of the year in Brooklyn, travel regularly to Westchester and Martha’s Vineyard for weekends, holidays, and summers, and spend several months of the winter abroad in Cape Town, South Africa. We also have a Brooklyn brownstone renovation underway, along with additional property needs that require thoughtful coordination from afar. We have a full-time nanny and other support in place, but the volume and unpredictability of family life means there are still times when we need an extra set of capable hands.

What we are really looking for is someone who can help our home and family life more broadly feel calmer, more organized, and more held. The right person will become a trusted point of continuity: someone who knows what needs to happen before we have to ask, helps us return from travel to a stocked and settled home, keeps the master schedule moving, coordinates care and vendors, and helps us reclaim time with our children instead of spending it chasing forms, dry cleaning, groceries, repairs, and reminders.

We are an appreciative family and we value warmth, initiative, and thoughtful partnership. Birthdays are a big deal in our house, and we love making our children feel celebrated and known. We want someone who enjoys being part of the rhythm of a family, who takes pride in creating ease behind the scenes, and who can grow with us long-term as a meaningful, trusted part of our household.

The Opportunity

This is a high-trust, high-ownership role for someone who enjoys both the big picture and the details that bring it to life. The right person will become our family’s trusted right hand: someone with the autonomy to build systems, anticipate needs, solve problems, and take meaningful ownership across household operations, family logistics, and personal administration.

One moment you may be coordinating a contractor, managing travel logistics, or keeping a household project moving; the next, you may be handling a school form, unpacking groceries, organizing the kids’ gear, or making sure the home is ready for our family’s return. The rhythm of the role can change quickly, too. A typical day may shift because of a school activity, an evening work commitment, travel, or an unexpected family need, so the right person is comfortable reassessing priorities and jumping in wherever they can be most helpful. For someone who genuinely enjoys creating order out of complexity and making life easier for others, this is a role where your impact will be felt every day.

Who You Are / What We're Looking For

You are a highly capable, proactive household professional who thrives on bringing order to a busy and dynamic family life. You think several steps ahead, take ownership without waiting for direction, and are equally comfortable managing high-level logistics and rolling up your sleeves to handle whatever the day requires. Above all, you are looking to become a trusted, long-term partner who creates calm, structure, and ease behind the scenes.

• Experienced Household Professional: You have experience as a Household Manager, Executive Assistant, Personal Assistant, Family Assistant, Estate Manager, or in a similar high-touch role supporting a busy household or executive.
• Exceptionally Organized: You are confident in managing multiple moving pieces at once: calendars, school forms, appointments, errands, household staff, vendors, travel logistics, supplies, gifts, returns, groceries, and the many small details that keep family life running smoothly.
• Proactive & Anticipatory: You naturally think several steps ahead. You notice what is missing, what is coming next, and what could become a problem if it isn't addressed and take action before being asked.
• High Ownership: Once you understand the goal, you can build the system, manage the details, and see things through from start to finish. You don't need a task‑by‑task list to keep things moving.
• Hands-On & Resourceful: You are equally comfortable coordinating a household project and jumping in where needed, whether that means unpacking groceries, resetting the kitchen, moving laundry along, organizing children's gear, confirming a babysitter, or preparing the home for the family's return from travel.
• Strong Communicator: You communicate clearly and efficiently, appreciate a quick check-in to align on priorities, and have good judgment about when to provide an update, elevate a decision, or simply handle something independently.
• Comfortable Managing People & Vendors: You can confidently coordinate household staff, caregivers, service providers, contractors, and vendors while maintaining strong relationships and ensuring follow-through.
• Warm & Comfortable with Children: While this is not a primary nanny position, you genuinely enjoy being around young children and are comfortable occasionally stepping into childcare when family needs shift unexpectedly. You would enjoy becoming a familiar, trusted presence in the children's lives.
• Flexible & Adaptable: You are comfortable with the natural ebb and flow of a dynamic household and understand that priorities can change with little notice. You can shift between household management, childcare support, errands, property needs, and administrative work depending on what the family needs that day. The role will also evolve throughout the year as the family moves between Brooklyn, Westchester, Martha’s Vineyard, and Cape Town.
• Calm Under Pressure: Changing priorities don't throw you off. You can assess what matters most, adjust quicky, and continue moving things forward with a positive, solutions‑oriented approach.
• Service-Minded & Thoughtful: You genuinely enjoy creating ease for others and take pride in being the person who makes the day feel easier, the home feel steadier, and the family feel supported.
• Trustworthy & Discreet: You understand the level of trust that comes with working closely within a family's personal life and handle private information, schedules, and household matters with professionalism and discretion.

Key Responsibilities

Executive Household & Estate Oversight

Serve as the central point person for household operations across multiple properties, with the ability to expand oversight as the family’s property portfolio grows
Maintain visibility across household priorities, property needs, vendors, projects, and next steps, ensuring details are organized and followed through to completion
Create and maintain effective household organization systems and routines
Oversee cleaners, contractors, and other household service providers
Research and coordinate repairs, quotes, maintenance calls, vendor access, and property needs
Support renovation oversight by being on-site when the family is unavailable, coordinating vendor access, and relaying contractor or architect questions
Help tracking and managing seasonal property needs, such as arranging snow removal services, sidewalk shoveling, walkthroughs, and other tasks that help prevent issues or fines while the family is away
Manage rental property needs and coordinate across the family’s various residences and properties

Administrative & Personal Assistant Support

Manage the household schedule, including nanny, babysitter, cleaner, dog walker, appointments, school needs, travel, and broader family logistics
Support household paperwork, including school forms and health insurance claims
Coordinate travel planning and logistics
Manage receipt and budget tracking
Ensure babysitters, dog walkers, cleaners, and other household staff are paid accurately and on time
Coordinate events, appointments, celebrations, and other family needs
Anticipate upcoming deadlines, scheduling conflicts, and household priorities and ensure appropriate follow-through

Household Management & Organization

Create and maintain household organization systems
Manage daily household resets and prepare the home for cleaners
Provide light tidying as needed, including dishes, surfaces, and high-traffic areas
Manage seasonal swaps, including clothing, closets, and bedding
Prepare and coordinate donation drop-off
Support event, holiday, guest, birthday party, and celebration preparation
Assist with packing and unpacking for travel
Manage organizational projects involving toys, gear, closets, pantry, office areas, and other household spaces
Handle basic household upkeep such as changing batteries, light bulbs, and smoke detector batteries

Family & Child Support

Assist with morning drop-offs
Step in for occasional childcare when unexpected schedule changes, school closures, work commitments, or gaps in backup care arise
Prepare backpacks, clothing, snacks, and other items needed for children’s routines
Handle child-related errands
Coordinate local childcare and backup care when the family travels to other locations
Be comfortable driving children and completing occasional longer drives between family locations

Inventory, Purchasing & Errands

Restock pantry, refrigerator, and household supplies
Maintain running household supply lists
Manage household orders and subscriptions
Handle returns, dry cleaning, tailoring, gift shopping, and other personal errands
Manage mail and packages
Unpack deliveries, put items away, and break down boxes

Meal & Kitchen Support

Coordinate light meal planning around the family’s weekly farm share box
Assist with food preparation as needed
Prepare school lunches and snacks for children
Handle grocery shopping
Support kitchen clean-up and general maintenance

Laundry & Linen Care

Arrange and manage wash-and-fold service for family laundry
Handle occasional laundry loads as needed
Maintain tidy and well-stocked laundry areas

Pet Care & Coordination

Coordinate international pet shipping logistics when the family travels overseas
Schedule and track veterinary appointments, grooming, and preventative care
Track and manage pet medications
Assist with feeding and walking as needed
Maintain pet supplies
Arrange occasional dog sitting

Vehicle Management

Support future vehicle management, including maintenance scheduling, registration, insurance, and organization
Assist with NYC street parking logistics as needed
Coordinate fueling, cleaning, and general vehicle readiness
Be comfortable driving children and completing occasional longer drives between family locations