Executive Household Manager & Personal Assistant

Sage Haus; New York (NY); On-site; USD 90,000 - 100,000; Full time

Job summary

Sage Haus is looking for an Executive Household Manager & Personal Assistant in Brooklyn, NY to oversee home operations and personal administration for a busy family. This full-time role requires proactive organization, travel coordination, vendor management, and a calm, service-minded approach to support daily life.

You will partner closely with the family, manage schedules, and ensure a stocked, well-run home as they travel and move between NYC, Westchester, and seasonal locations.

Qualifications

• Must be authorized to work in the United States.
• Maintain a smoke-free environment.
• Valid passport and willingness to travel domestically and occasionally internationally.
• Clean driving record.
• Valid driver's license and comfortable driving children and occasional long-distance drives.
• Up-to-date vaccinations per AA P and CDC guidelines, subject to legal accommodations.
• Willingness to sign a Non-Disclosure Agreement (NDA) prior to the start date.

Job description

Job Title: Executive Household Manager & Personal Assistant

Location: Brooklyn, NY 11238

Employment Type: Full-Time | approximately 40 hours per week

Schedule: Monday through Thursday, approximately 7:30 AM to 3:30 PM with Friday and/or Saturday morning coverage. From November through mid-March, the schedule shifts to reduced in-person hours with more remote administrative and property oversight while the family is abroad. During the family's time abroad, some communication may need to take place early in the morning or on weekends to accommodate the time difference.

Compensation: $90,000-$100,000 annually, commensurate with experience. Full benefits package including health, dental, and vision insurance. 20 days paid PTO included.

Start Date: ASAP

Requirements

• Must be authorized to work in the United States.
• Maintain a smoke-free environment.
• Valid passport and willingness to travel domestically and occasionally internationally.
• Clean driving record.
• Valid driver’s license and comfortable driving children and occasional long-distance drives.
• Candidates are required to be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines (including COVID-19 and influenza), subject to applicable legal accommodations.
• Willingness to sign a Non-Disclosure Agreement (NDA) prior to the start date.

About Our Family

We are a warm, busy, close-knit family of five based in Brooklyn, with three young children, a beloved dog, and a life that is full in every sense of the word.

Both parents work full-time, largely remotely, and our lives are layered across several places we love. We spend much of the year in Brooklyn, travel regularly to Westchester and Martha's Vineyard for weekends, holidays, and summers, and spend several months of the winter abroad in Cape Town, South Africa. We also have a Brooklyn brownstone renovation underway, along with additional property needs that require thoughtful coordination from afar. We have a full-time nanny and other support in place, but the volume and unpredictability of family life means there are still times when we need an extra set of capable hands.

What we are really looking for is someone who can help our home and family life more broadly feel calmer, more organized, and more held. The right person will become a trusted point of continuity: someone who knows what needs to happen before we have to ask, helps us return from travel to a stocked and settled home, keeps the master schedule moving, coordinates care and vendors, and helps us reclaim time with our children instead of spending it chasing forms, dry cleaning, groceries, repairs, and reminders.

We are an appreciative family and we value warmth, initiative, and thoughtful partnership. Birthdays are a big deal in our house, and we love making our children feel celebrated and known. We want someone who enjoys being part of the rhythm of a family, who takes pride in creating ease behind the scenes, and who can grow with us long-term as a meaningful, trusted part of our household.

The Opportunity

This is a high-trust, high-ownership role for someone who enjoys both the big picture and the details that bring it to life. The right person will become our family's trusted right hand: someone with the autonomy to build systems, anticipate needs, solve problems, and take meaningful ownership across household operations, family logistics, and personal administration.

One moment you may be coordinating a contractor, managing travel logistics, or keeping a household project moving; the next, you may be handling a school form, unpacking groceries, organizing the kids' gear, or making sure the home is ready for our family's return. The rhythm of the role can change quickly, too. A typical day may shift because of a school activity, an evening work commitment, travel, or an unexpected family need, so the right person is comfortable reassessing priorities and jumping in wherever they can be most helpful. For someone who genuinely enjoys creating order out of complexity and making life easier for others, this is a role where your impact will be felt every day.

Who You Are / What We're Looking For

You are a highly capable, proactive household professional who thrives on bringing order to a busy and dynamic family life. You think several steps ahead, take ownership without waiting for direction, and are equally comfortable managing high-level logistics and rolling up your sleeves to handle whatever the day requires. Above all, you are looking to become a trusted, long-term partner who creates calm, structure, and ease behind the scenes.

• Experienced Household Professional: You have experience as a Household Manager, Executive Assistant, Personal Assistant, Family Assistant, Estate Manager, or in a similar high-touch role supporting a busy household or executive.
• Exceptionally Organized: You are confident in managing multiple moving pieces at once: calendars, school forms, appointments, errands, household staff, vendors, travel logistics, supplies, gifts, returns, groceries, and the many small details that keep family life running smoothly.
• Proactive & Anticipatory: You naturally think several steps ahead. You notice what is missing, what is coming next, and what could become a problem if it isn't addressed and take action before being asked.
• High Ownership: Once you understand the goal, you can build the system, manage the details, and see things through from start to finish. You don't need a task-by-task list to keep things moving.
• Hands-On & Resourceful: You are equally comfortable coordinating a household project and jumping in where needed, whether that means unpacking groceries, resetting the kitchen, moving laundry along, organizing children's gear, confirming a babysitter, or preparing the home for the family's return from travel.
• Strong Communicator: You communicate clearly and efficiently, appreciate a quick check-in to align on priorities, and have good judgment about when to provide an update, elevate a decision, or simply handle something independently.
• Comfortable Managing People & Vendors: You can confidently coordinate household staff, caregivers, service providers, contractors, and vendors while maintaining strong relationships and ensuring follow-through.
• Warm & Comfortable with Children: While this is not a primary nanny position, you genuinely enjoy being around young children and are comfortable occasionally stepping into childcare when family needs shift unexpectedly. You would enjoy becoming a familiar, trusted presence in the children's lives.
• Flexible & Adaptable: You are comfortable with the natural ebb and flow of a dynamic household and understand that priorities can change with little notice. You can shift between household management, childcare support, errands, property needs, and administrative work depending on what the family needs that day. The role will also evolve throughout the year as the family moves between Brooklyn, Westchester, Martha's Vineyard, and Cape Town.
• Calm Under Pressure: Changing priorities don't throw you off. You can assess what matters most, adjust quickly, and continue moving things forward with a positive, solutions-oriented approach.
• Service-Minded & Thoughtful: You genuinely enjoy creating ease for others and take pride in being the person who makes the day feel easier, the home feel steadier, and the family feel supported.
• Trustworthy & Discreet: You understand the level of trust that comes with working closely within a family's personal life and handle private information, schedules, and household matters with professionalism and discretion.

Key Responsibilities

Executive Household & Estate Oversight