Executive Front Desk Assistant

Beemac Logistics; Beaver (Beaver County); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive Salary

PTO and holidays

Dependent Care

DCFSA

Medical, dental and vision insurance

401k with company match

Health Savings Account (HSA)

Career advancement opportunities

Legal assistance and identity theft

Recognition & awards

Job summary

Beemac Logistics is seeking an Executive Assistant to support the leadership team in a fast-paced, high-trust environment. You will handle confidential information, coordinate travel, and manage financial matters on behalf of the executives, ensuring seamless operations and strong business acumen.

You will also help with calendars, communications, and strategic projects that extend beyond a traditional assistant role, demanding initiative and mature judgment.

Qualifications

• Experience supporting a leadership team or high-level executives.
• Ability to manage confidential information with discretion.
• Strong organizational and prioritization skills.

Responsibilities

• Serve as primary point of contact for the leadership team.
• Manage complex calendars, scheduling, and meeting logistics across leaders.
• Coordinate personal and business travel, including flights, lodging, and itineraries.
• Own expense reports, credit card reconciliations, and other daily financial tasks.
• Lead special projects tied to leadership initiatives and external ventures.
• Draft and proofread correspondence, presentations, and internal communications.
• Handle sensitive information with discretion and good judgment.

Skills

Calendar management

Travel coordination

Executive support

Communication

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Beemac Logistics is looking for a sharp resourceful Executive Assistant to support our leadership team This is not a one desk one boss role You will work directly with the entire leadership team manage a wide range of business and personal priorities and take ownership of special projects that go well beyond a typical assistant job If you like variety move fast and want a seat close to the decisions that drive the company this role was built for you This is a high trust high exposure position You will be handling confidential company and personal information coordinating travel and managing money matters on behalf of the leadership team so successful candidates must pass a background screening and credit check

Schedule

ON SITE Monday through Friday 800 AM to 500 PM EST We offer flexibility to work from home when circumstances call for it

What Youll Do

• Serve as the primary point of contact and right hand to the leadership team anticipating needs before theyre asked
• Manage complex calendars scheduling and meeting logistics across multiple leaders and priorities
• Coordinate all personal and business travel for the leadership team and select employees including flights lodging and itineraries
• Own expense reports credit card reconciliations and other day to day financial administration for the leadership team
• Take the lead on special projects including initiatives tied to the leadership teams outside business ventures such as an athletic facility they support
• Draft and proofread correspondence presentations and internal communications
• Handle sensitive company and personal information with discretion and sound judgment
• Coordinate with vendors partners and outside contacts on behalf of the leadership team
• Juggle shifting priorities and deadlines without dropping the details

What Were Looking For

• Previous experience of being an executive assistant personal assistant or similar support role preferred
• A college degree is preferred
• Excellent organizational skills and the ability to manage multiple priorities and deadlines at once
• Strong attention to detail especially when handling financial and confidential matters
• A proactive self starter mindset with the drive to take on new projects and figure things out
• Strong written and verbal communication skills
• Comfortable working with technology including Office products expense and travel platforms and other business software
• Trustworthy and discreet with the ability to handle sensitive information appropriately Must pass a background screening and credit check

Benefits & Perks

• Competitive Salary
• Paid time off PTO and holidays
• Dependent Care
• Flexible Spending Account DCFSA
• Medical dental and vision insurance
• 401k with company match
• Health Savings Account HSA
• Career advancement opportunities
• Legal assistance and identity theft protection
• Recognition & Awards Named a Top Employee Benefits Provider by Mployer for 2026 Ranked 46 on the Top 100 Largest Freight Brokerage firms in the US by Transport Topics 2026 Ranked 97 on Top 100 Logistics Company by Transport Topics 2026 Awarded Gold Member in Project 44s 2026 Preferred Carrier Program Performance Excellence Award from first ever Nextpower Supplier Awards Summit 2026 Voted Pittsburgh Post Gazette Top Workplaces 2026