Executive & Finance Operations Lead

Chattanooga Symphony & Opera; Chattanooga (TN); On-site; USD 33,000 - 44,000; Part time

Job summary

The Chattanooga Symphony & Opera seeks an Executive & Finance Administrator to handle bookkeeping, payroll, and administrative support for the Executive Director.

This hands-on, in-office role requires independent work, strong systems development, and collaboration with the Board and Finance Committee. Proficiency in QuickBooks Online and Paycor is required, with attention to confidentiality and accuracy.

Qualifications

• Experience in bookkeeping, accounting administration, and finance.
• Experience in office administration, executive support, or nonprofit operations.
• Working knowledge of accrual accounting, reconciliations, payroll, and financial reporting.
• Strong communication and problem-solving skills.
• Proficiency with Microsoft Office and Google Workspace.

Responsibilities

• Maintain financial records in QuickBooks Online using accrual accounting.
• Process invoices, deposits, credit card activity, ticket settlements, gifts, payments, and other routine financial transactions.
• Reconcile bank and credit card accounts and prepare journal entries and supporting documentation.
• Track budget-to-actual activity, administrative expenses, cash flow, and upcoming obligations; provide timely information to the Executive Director.
• Prepare routine financial reports and information for the Executive Director, Finance Chair, and Board.
• Administer Paycor, including employee onboarding, personnel updates, timesheets, and bi-weekly payroll with the assistance of the Executive Director and Director of Operations & Personnel.
• Assist with annual audit preparation and required state and financial reporting.
• Coordinate with accountants, auditors, and other financial professionals as needed.
• Serve as the primary administrator for QuickBooks Online.

Skills

Bookkeeping

Nonprofit operations

Office administration

Accounting & payroll

Accrual accounting

Communication

Confidentiality

Tools

QuickBooks Online

Paycor

Microsoft Office

Google Workspace

Job description

The Chattanooga Symphony & Opera seeks an Executive & Finance Administrator to handle bookkeeping, payroll, and administrative support for the Executive Director.

This hands-on, in-office role requires independent work, strong systems development, and collaboration with the Board and Finance Committee. Proficiency in QuickBooks Online and Paycor is required, with attention to confidentiality and accuracy.