Executive Facilities & Events Coordinator

ITT Industries Holdings, Inc; Stamford (CT); On-site; USD 45,000 - 60,000; Full time

Job summary

ITT Industries Holdings, Inc. in Stamford CT is seeking an Office Support Specialist who will back the Corporate Building Services team. This role focuses on facilities coordination, customer service excellence, and managing meetings and events with attention to safety and efficiency.

The ideal candidate will have strong MS Office and SAP knowledge, and will coordinate with vendors and Board members to ensure seamless operations and timely support for business needs.

Qualifications

• Experience in facilities management and administrative services in a corporate environment.
• World-class customer service approach with the ability to manage multiple stakeholders.
• Knowledge of accounting procedures, billing, A/V, and construction requirements is a plus.
• Ability to work in a changing, high-priority environment with team collaboration.
• Professional communication style with a customer focus.
• Problem solving mindset with results orientation and pragmatic thinking.
• Process-focused approach to identify and improve workflows.

Responsibilities

• Support for PO creation and invoice processing.
• Assist in monitoring and assessing vendor performance.
• Provide facilities helpdesk services and manage workflow for facilities cases to ensure quality.
• Assist in directing daily facility maintenance and preventative maintenance.
• Coordinate people moves; procure, schedule, and supervise contractors, suppliers, and vendors.
• Support events, including Board of Directors meetings, coordinating with internal teams and C‑Suite.

Skills

Facilities mgmt

Customer service

Communication

Problem solving

Process oriented

Tools

Microsoft Office

SAP

Job description

ITT Industries Holdings, Inc. in Stamford CT is seeking an Office Support Specialist who will back the Corporate Building Services team. This role focuses on facilities coordination, customer service excellence, and managing meetings and events with attention to safety and efficiency.

The ideal candidate will have strong MS Office and SAP knowledge, and will coordinate with vendors and Board members to ensure seamless operations and timely support for business needs.