Executive Events Coordinator III

Blackstone Technology Group; Bellevue (WA); On-site; USD 65,000 - 95,000; Full time

Job summary

Blackstone Talent Group seeks an Executive Events Coordinator III to join our Client's team. You will manage white-glove executive events, supporting onsite and virtual execution with cross-functional partners, building scalable processes, and driving attendee excellence.

The role emphasizes organized, metrics-driven execution, strong communication, and creative problem-solving to deliver high-impact experiences for executives.

Qualifications

• 2+ years of Corporate Events or Field Marketing events experience.
• Experience with Google Suite, MS Excel and Mac.
• Exceptional customer service to internal and external stakeholders.
• Extremely organized, detail-oriented, self-starting, and able to manage multiple projects.
• Strong project management skills and ability to manage priorities.
• Must be metrics driven; travel may be required.

Responsibilities

• Manage multiple projects simultaneously with timely follow through.
• Provide day to day support for Executive Events to exceed targets and attendee experience.
• Build relationships with cross-functional stakeholders.
• Ensure smooth operations and detailed execution of white glove event logistics.
• Analyze data and provide suggestions to improve offerings.
• Document scalable processes for repeatable success.

Skills

Event coordination

Customer service

Project management

Organizational skills

Data analysis

Travel flexibility

Cross-functional collaboration

Tools

Google Suite

MS Excel

Mac

Asana

Marketo

Salesforce

Tableau

Job description

Blackstone Talent Group, an award-winning technology consulting and talent agency is seeking a Executive Events Coordinator III to join our Client's team.

JOB DESCRIPTION

Do you get excited about creating best in class white glove event experiences? We are looking for an enthusiastic individual who is detail-oriented with strong communication and organizational skills. As an Executive Events Coordinator, you will be part of a high-growth tech startup with a collaborative culture (We were named one of the 43 startups to bet your career on in 2023 by Business Insider). Reporting to the Senior Executive Events Manager, you will help build scalable and efficient processes and assist in executing white glove, creative and highly visible programs for our executive audience. You will also support some virtual and onsite event execution and seamless enablement of our business partners to create maximum impact.

Outcomes

• Manage multiple projects simultaneously with timely follow through
• Provide day to day support for Executive Events to exceed targets and provide excellent overall attendee experience
• Build strong relationships with cross-functional stakeholders by going above and beyond.
• Smooth operations and detail-oriented execution of white glove event logistics
• Ability to analyze data and provide suggestions to continuously improve our offerings
• Document scalable and repeatable processes to make our efforts more efficient
• Think outside the box and bring creative ideas

Competencies

• 2+ years of Corporate Events and/or Field Marketing Event experience
• Experienced with Google Suite (Docs, Sheets, Slides, Mail), MS excel (can maintain complex spreadsheets), and Mac
• Proven capacity for exceptional customer service to internal and external stakeholders
• Extremely organized, detail-oriented, self-starting, and able to manage multiple projects simultaneously
• Strong project management skills, demonstrated ability to manage multiple projects and priorities
• Must be metrics driven
• Asana, Marketo, Salesforce and Tableau experience
• Travel may required for events (when appropriate)
• Security Clearance Required: N/A

Blackstone Talent Group is a wholly owned subsidiary of Blackstone Technology Group, a global IT services and software firm that implements technological solutions across commercial industry verticals and the US Federal Government. Blackstone's global talent augmentation practice was founded in 1998. Blackstone Talent Group has offices in San Francisco, Denver, Houston, Colorado Springs, and Washington, DC. We specialize in providing clients the best talent across a variety of industries and sectors.

EOE of Minorities/Females/Veterans/Disabilities