Executive Engagement Coordinator

Dormont Manufacturing Co; Pennsylvania; On-site; USD 55,000 - 82,000; Full time

Benefits offered by this job

Retirement savings plan with profit-Sh

Discretionary profit sharing

PTO minimum 15 days per year

Health benefits including medical, etc

Life insurance

Short/long-term disability

Wellness benefits

Voluntary benefit options

Job summary

Spencer Stuart is seeking an Executive Engagement Administrator to support one or two executive search consultants, coordinating interviews, travel, and client communications. The role involves producing search-related documents and maintaining audit-ready materials.

The ideal candidate will have 5–7 years in a similar role, strong written and verbal communication, and expert use of Word, Excel, PowerPoint and Outlook. A bachelor’s degree is desirable.

Qualifications

• Minimum of 5-7 years of experience as an Executive Engagement Administrator.
• Experience in a professional services environment is preferable.
• Strong project coordination/management skills.
• Experience coordinating complex logistics and projects with multiple stakeholders.
• Excellent Written and Verbal Communication Skills.
• Expert User of Office Applications (Word, Excel, PowerPoint and Outlook).
• Typing speed of 65 WPM or more.
• An undergraduate degree is desirable.

Responsibilities

• Provide administrative support to one or two dedicated executive search consultants.
• Assist other members of the office staff to balance workload.
• Prepare production work for a search assignment from start to finish.
• Close out completed searches and organize materials for audits.
• Schedule interviews and arrange travel for consultants and candidates.
• Assist with client billing and accounts receivable tasks.
• Manage consultant calendars and travel arrangements.
• Prepare monthly expense reports and allocate client-related expenses.
• Support reception/front desk and IT liaison as needed.

Skills

Project coordination

Written and verbal communication

Office applications

Attention to detail

Typing speed 65 WPM

Education

Undergraduate degree desirable

Tools

Word

Excel

PowerPoint

Outlook

Job description

Spencer Stuart is seeking an Executive Engagement Administrator to support one or two executive search consultants, coordinating interviews, travel, and client communications. The role involves producing search-related documents and maintaining audit-ready materials.

The ideal candidate will have 5–7 years in a similar role, strong written and verbal communication, and expert use of Word, Excel, PowerPoint and Outlook. A bachelor’s degree is desirable.