Executive Education Coordinator, Texas McCombs

utaustin; United States; On-site; USD 45,000 - 55,000; Full time

Job summary

Texas McCombs School of Business on the UT Austin campus seeks an Executive Education Coordinator to deliver premier participant experiences for on-site, off-site, and virtual programs.

You will coordinate logistics with clients, faculty and staff, manage budget constraints, and support program delivery to ensure strong client satisfaction and repeat partnerships.

Partner with TEE directors and coordinators to optimize services, gather feedback, and maintain program records for future success.

Qualifications

• Bachelor's degree. A combination of three years of experience event planning and/or coordinating conferences, seminars, short-courses or workshops.
• Demonstrated experience building effective working relationships with a variety of stakeholders and client groups.
• Effective communication skills and ability to work both independently and in highly collaborative team environment.

Responsibilities

• Engage with Executive Education clients, participants, and faculty to provide professional coordination services during the program delivery, both on and off campus (or virtual), and to get feedback on their experience in real time.
• Provide needed support for existing program and make recommendations for improvements or modifications to ensure that participants have an extraordinary learning experience.
• Work with Executive Education clients, faculty, Directors and program participants in a professional manner to prepare for the successful delivery of Texas Executive Education's nondegree custom programs, open enrollment classes, and other professional development offerings or special events. Represent the University in an official capacity as a liaison with clients and program participants.
• Make timely arrangements for administrative and logistical program support, including but not limited to the arrangements for the necessary facilities, housing, food, equipment needs, and instructional materials. Negotiate vendor contracts. Work within budget constraints. Supervise student employees as necessary.
• Manage program evaluations, maintain, and update participant and program records as well as prepare related programming reports. Recognize ways to improve TEE services to enhance the participant experience.
• Other related functions as assigned.

Education

Bachelor's degree

Job description

Job Posting Title

Executive Education Coordinator, Texas McCombs

Hiring Department

Red McCombs School of Business

Position Open To

All Applicants

Weekly Scheduled Hours

40

FLSA Status

Exempt from FLSA

Earliest Start Date

Immediately

Position Duration

Expected to Continue

Location

UT MAIN CAMPUS

Job Details

Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought-leadership of world-class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world.

For more information about the McCombs School of Business please visit https://www.mccombs.utexas.edu/

Purpose

As a member of the Texas Executive Education team (TEE), the Executive Education Coordinator's goal is to create a premier end-to-end participant experience, supporting program success for business contacts and participants. The role's priorities will include understanding each client's unique needs, building rapport with TEE participants, and managing all logistics of a portfolio of programs. The role will partner closely with TEE directors, coordinators, faculty members, clients, and participants to ensure successful programs and participant experiences, resulting in satisfied long-term clients.

Responsibilities

Engage with Executive Education clients, participants, and faculty to provide professional coordination services during the program delivery, both on and off campus (or virtual), and to get feedback on their experience in real time. Provide needed support for existing program and make recommendations for improvements or modifications to ensure that participants have an extraordinary learning experience.

Work with Executive Education clients, faculty, Directors and program participants in a professional manner to prepare for the successful delivery of Texas Executive Education's nondegree custom programs, open enrollment classes, and other professional development offerings or special events. Represent the University in an official capacity as a liaison with clients and program participants.

Make timely arrangements for administrative and logistical program support, including but not limited to the arrangements for the necessary facilities, housing, food, equipment needs, and instructional materials. Negotiate vendor contracts. Work within budget constraints. Supervise student employees as necessary.

Manage program evaluations, maintain, and update participant and program records as well as prepare related programming reports. Recognize ways to improve TEE services to enhance the participant experience.

Other related functions as assigned.

Required Qualifications

Bachelor's degree. A combination of three years of experience event planning and/or coordinating conferences, seminars, short-courses or workshops. Demonstrated experience building effective working relationships with a variety of stakeholders and client groups. Effective communication skills and ability to work both independently and in highly collaborative team environment.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience with event planning or custom executive development programs. Experience working with corporate clients. Previous experience working in higher education.

Salary

$50,000 + depending on qualifications

Working Conditions

Occasional evening and weekend hours may be required during peak periods and special events

May work around standard office conditions with r epetitive use of a keyboard at a workstation.

This is an Austin, TX-based position

Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas.

Required Materials

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cann