Executive Education Coordinator, Texas McCombs

University of Texas at Austin; Austin (TX); On-site; USD 45,000 - 55,000; Full time

Job summary

University of Texas at Austin is seeking an Executive Education Coordinator to deliver end-to-end participant experiences for Texas Executive Education. You will engage with clients, participants, and faculty to ensure program success both on campus and virtually.

You will handle logistics, vendor contracts, and budget-conscious support while working closely with TEE directors and staff to maintain high-quality service and strong client relationships.

Qualifications

• Bachelors degree and 3 years of event planning/coordination experience.
• Ability to work independently and in a highly collaborative team.
• Experience building effective relationships with diverse stakeholders.

Responsibilities

• Coordinate program delivery on- and off-campus or virtually, ensuring an extraordinary participant experience.
• Prepare for delivery of nondegree custom programs, open enrollment classes, and events; liaison with clients and participants.
• Arrange facilities, housing, food, equipment, and instructional materials; negotiate vendor contracts.
• Manage evaluations, participant records, and program reports; identify improvement opportunities.
• Supervise student workers as needed.

Skills

Event coordination

Client relationships

Communication skills

Teamwork

Education

Bachelor’s degree

Job description

Hiring Department:

Red McCombs School of Business

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt from FLSA

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

Purpose

As a member of the Texas Executive Education team (TEE), the Executive Education Coordinator’s goal is to create a premier end-to-end participant experience, supporting program success for business contacts and participants. The role’s priorities will include understanding each client’s unique needs, building rapport with TEE participants, and managing all logistics of a portfolio of programs. The role will partner closely with TEE directors, coordinators, faculty members, clients, and participants to ensure successful programs and participant experiences, resulting in satisfied long-term clients.

Responsibilities

Engage with Executive Education clients, participants, and faculty to provide professional coordination services during the program delivery, both on and off campus (or virtual), and to get feedback on their experience in real time. Provide needed support for existing program and make recommendations for improvements or modifications to ensure that participants have an extraordinary learning experience.

Work with Executive Education clients, faculty, Directors and program participants in a professional manner to prepare for the successful delivery of Texas Executive Education’s nondegree custom programs, open enrollment classes, and other professional development offerings or special events. Represent the University in an official capacity as a liaison with clients and program participants.

Make timely arrangements for administrative and logistical program support, including but not limited to the arrangements for the necessary facilities, housing, food, equipment needs, and instructional materials. Negotiate vendor contracts. Work within budget constraints. Supervise student employees as necessary.

Manage program evaluations, maintain, and update participant and program records as well as prepare related programming reports. Recognize ways to improve TEE services to enhance the participant experience.

Other related functions as assigned.

Required Qualifications

Bachelor’s degree. A combination of three years of experience event planning and/or coordinating conferences, seminars, short-courses or workshops. Demonstrated experience building effective working relationships with a variety of stakeholders and client groups. Effective communication skills and ability to work both independently and in highly collaborative team environment.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience with event planning or custom executive development programs. Experience working with corporate clients. Previous experience working in higher education.

Salary

$50,000 + depending on qualifications

Working Conditions

Occasional evening and weekend hours may be required during peak periods and special events

May work around standard office conditions with repetitive use of a keyboard at a workstation.

This is an Austin, TX-based position

Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state