Executive District Admin - Board & Operations Support

Sylvania; Washington (Washington County); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical benefits

Dental/Vision benefits

Vacation and Sick Leave

Retirement benefits

Job summary

The Ocosta School District is seeking a District Executive Administrative Assistant for the 2026/27 school year. This full-time, twelve-month confidential position provides administrative support to the Superintendent and Board of Directors and serves as primary contact for the administrative office.

Responsibilities include board agendas/minutes, policy updates, reports, background checks, and receptionist duties. Requires a college degree or equivalent and WA driver’s license.

Qualifications

• College degree or equivalent work experience.

Responsibilities

• Prepares School Board meeting agendas, resolutions, and minutes.
• Maintains official records of Board actions and attends meetings.
• Coordinates travel and conference arrangements for Board members.
• Acts as main contact for applicants and manages internal/external postings.
• Responsible for background checks using the WATCH system and fingerprint clearances.
• Administers the ParaPro Assessment for new para educators.
• Processes invoices for payment and 1099 reporting.
• Maintains district policies updates and district-wide communications.
• Greet visitors and manage office operations; maintain files and calendars.
• Supports district websites, social media, and publication duties.

Education

College degree or equivalent work experience

Job description

The Ocosta School District is seeking a District Executive Administrative Assistant for the 2026/27 school year. This full-time, twelve-month confidential position provides administrative support to the Superintendent and Board of Directors and serves as primary contact for the administrative office.

Responsibilities include board agendas/minutes, policy updates, reports, background checks, and receptionist duties. Requires a college degree or equivalent and WA driver’s license.