Executive Director, After School Enrichment Program(ASEP)

TrulyHired; Charlotte (NC); On-site; USD 120,000 - 150,000; Full time

Job summary

TrulyHired is seeking an Executive Director to lead the ASEP program within Charlotte-Mecklenburg Schools. The role involves strategic oversight of operations, budget administration, staffing, compliance, and community engagement, reporting to the Associate Superintendent of Student Programs, Planning, and Placement.

The successful candidate will build partnerships with schools, colleges, and community organizations, expand ASEP access across the district, and develop talent pipelines to ensure

Qualifications

• Bachelor's degree required; Master's preferred.
• Minimum of five (5) years of related experience preferred.
• Equivalent combination of education and experience may be considered.

Responsibilities

• Adhere to all state, federal, and local laws, policies, and procedures.
• Lead, manage, supervise, and evaluate assigned staff/programs.
• Investigate, analyze, and formulate methods for handling special projects/reports.
• Manage and monitor departmental budget.
• Design and execute a comprehensive plan to expand access to ASEP across the district.
• Assess community needs, enrollment trends, facility availability, and funding opportunities to establish ASEP locations and increase program capacity.
• Develop and maintain strategic talent pipelines through partnerships with schools, colleges and universities, workforce development agencies, and community organizations.
• Lead workforce recruitment and retention initiatives, including career pathways for CMS graduates and alumni pursuing careers in education, youth development, and childcare.
• Develop succession planning and leadership development programs to ensure a continuous pipeline of qualified site coordinators, supervisors, and future ASEP leaders.
• Establish and manage a pipeline of teachers and instructional staff to support summer camps and enrichment programs, expanding student learning opportunities.
• Collaborate to design and implement staffing models that align personnel resources with enrollment, program demand, and operational needs.
• Oversee enrollment and staffing strategies to maximize program access, eliminate waitlists, and ensure equitable service delivery across all ASEP sites.
• Identify and secure opportunities to expand summer, intersession, and extended learning programming through strategic staffing, partnership development, and resource allocation.
• Establish and oversee standardized operating procedures for school-based programs and central office operations to ensure consistent, efficient, and compliant practices across program planning, enrollment, staffing, budgeting, procurement, payroll, customer service, and program evaluation.
• Implement quality assurance systems and operational frameworks that standardize practices across all ASEP sites while ensuring compliance with district, state, and federal requirements.
• Use predictive data analytics and enrollment forecasting to anticipate program demand, staffing requirements, facility needs, and resource allocation decisions.
• Complete local, state, or federal surveys and reports accurately and promptly.
• Participate in professional development workshops and leadership training.
• Create an inclusive environment with positive communication/public relations.
• Perform related work as assigned or required.

Skills

Budget management

Staff supervision

Leadership

Strategic planning

Communication

Community engagement

Policy compliance

Data-driven decision making

Staff development

Project management

Education

Bachelor's degree required

Master's degree preferred

5+ years related experience preferred

Equivalent combination of education and experience

Tools

Budgeting software

Job description

Job Description

General Definition of Work

The Executive Director of ASEP, under minimal supervision, performs senior-level work with extensive decision-making discretion in the leadership, development, implementation, and evaluation of the district's elementary and middle school ASEP program. Position provides strategic oversight of program operations, budget administration, compliance, staffing, quality assurance, and community engagement initiatives. The executive director will serve as the primary liaison between district and community stakeholders, cultivating partnerships that enhance opportunities and resources for students and families. Employee performs advanced and supervisory work to carry out Board of Education policies under the direction of the Associate Superintendent of Student Programs, Planning, and Placement.

Qualifications

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Salary/Status

Market Pay Grade 11/Full-time, 12 months

Reports To

Associate Superintendent of Student Programs, Planning, & Placement

Place of Work

The normal place of work is on the premises used by Charlotte-Mecklenburg Schools. Charlotte-Mecklenburg Schools reserves the right to require you to work at such other place(s) as it may reasonably require from time to time.

Essential Functions

• Adhere to all state, federal, and local laws, policies, and procedures
• Lead, manage, supervise, and evaluate assigned staff/programs
• Investigate, analyze, and formulate methods for handling special projects/reports
• Manage and monitor departmental budget
• Design and execute a comprehensive plan to expand access to ASEP across the district
• Assess community needs, enrollment trends, facility availability, and funding opportunities to establish ASEP locations and increase program capacity
• Develop and maintain strategic talent pipelines through partnerships with schools, colleges and universities, workforce development agencies, and community organizations
• Lead workforce recruitment and retention initiatives, including career pathways for CMS graduates and alumni pursuing careers in education, youth development, and childcare
• Develop succession planning and leadership development programs to ensure a continuous pipeline of qualified site coordinators, supervisors, and future ASEP leaders
• Establish and manage a pipeline of teachers and instructional staff to support summer camps and enrichment programs, expanding student learning opportunities
• Collaborate to design and implement staffing models that align personnel resources with enrollment, program demand, and operational needs
• Oversee enrollment and staffing strategies to maximize program access, eliminate waitlists, and ensure equitable service delivery across all ASEP sites
• Identify and secure opportunities to expand summer, intersession, and extended learning programming through strategic staffing, partnership development, and resource allocation
• Establish and oversee standardized operating procedures for school-based programs and central office operations to ensure consistent, efficient, and compliant practices across program planning, enrollment, staffing, budgeting, procurement, payroll, customer service, and program evaluation
• Implement quality assurance systems and operational frameworks that standardize practices across all ASEP sites while ensuring compliance with district, state, and federal requirements
• Use predictive data analytics and enrollment forecasting to anticipate program demand, staffing requirements, facility needs, and resource allocation decisions
• Complete local, state, or federal surveys and reports accurately and promptly
• Participate in professional development workshops and leadership training
• Create an inclusive environment with positive communication/public relations
• Perform related work as assigned or required

Knowledge, Skills, Abilities

• Comprehensive in-depth knowledge and understanding of the principles, practices, and procedures of public school system policies and ASEP programs
• Comprehensive knowledge of federal, state, and local regulatory requirements applicable to school system ASEP programs (including licensing requirements)
• Thorough knowledge of county and school board policies, procedures, and standards regarding funding, position control, and allotments
• Thorough knowledge of modern, complex principles and practices of program development and administration
• Thorough knowledge of principles and practices of organization, administration, and personnel management
• Ability to maintain professional and emotional control under stress
• Ability to reflect appropriate response to situations, while maintaining a professional and personal demeanor
• Ability to learn and use specialized tools, equipment or software related to business needs
• Ability to develop and monitor a budget
• Ability to direct and evaluate the work of others
• Ability to implement local, state, and federal rules, guidelines, and procedures into daily business operations
• Ability to communicate effectively
• Ability to reason, make judgments, and maintain effective working relationships
• Ability to employ positive communication skills in all settings/mediums
• Ability to problem-solve utilizing sound judgment
• Ability to maintain confidentiality regarding school system business
• Ability to develop related charts, graphs, reports, and records pertaining to school planning and strategy
• Ability to take initiative, work independently, and exercise sound judgement
• Ability to conceptualize, initiate, monitor, and evaluate new and/or current programs
• Demonstrated ability to perform detailed work, planning, risk assessments, and associated risk mitigation actions
• Demonstrated ability to work effectively in a deadline-driven, rapidly changing team environment

Education and Experience

• Bachelor's degree required
• Master's degree in education, human services or related area preferred
• Minimum of five (5) years of related experience preferred
• Equivalent combination of education and experience

Special Requirements

• Level II or higher School-Aged Administration Certification preferred
• Possess and maintain a valid driver's license or ability to provide own transportation
• Travel to school district buildings and professional meetings