Afterschool Enrichment Program Site Coordinator Trainee (26/27)

TrulyHired; Charlotte (NC); On-site; USD 30,000 - 40,000; Full time

Job summary

TrulyHired is seeking an ASEP Site Coordinator Trainee in Charlotte, North Carolina. This role involves managing the implementation of the After School Enrichment Program, ensuring quality service and adherence to educational standards.

The ideal candidate will have a high school diploma, experience with children, and skills in time management and communication, along with the desire to learn and grow within the program. Necessary certifications and a valid driver's license are required.

Qualifications

• High school diploma or GED required.
• Child Care Credential I & II or EDU 119 required.
• Minimum of one year working with children or administrative work in childcare required.

Responsibilities

• Assist assigned site coordinator in daily program operations.
• Coordinate enrichment activities and monitor schedules.
• Support effective communication with parents and staff.

Skills

Communication skills

Time management

Child guidance principles

Record keeping

Knowledge of regulatory requirements

Education

High school diploma or GED

Child Care Credential I & II

Associate or four-year degree in child development

Tools

Microsoft Office

Google Workspace

Job description

Job Description

General Definition of Work

The ASEP Site Coordinator Trainee, under close supervision and minimal decision‑making discretion, completes a program of training designed to gain hands‑on experience and knowledge that prepares the employee to successfully manage and coordinate the school‑based implementation of the After School Enrichment Program (ASEP). Position assists the assigned site coordinator to provide daily nurturing and enriching experiences for pre‑K and school‑age children. Employee learns to oversee program operations and staff at assigned school site, ensuring effective delivery of services and adherence to program standards. Employee performs school‑based work to carry out Board of Education policies under the direction of the ASEP Elementary & Middle School Specialist.

Salary/Status

Hourly NC 07/Full‑time, 10 Months

Essential Functions

• Adhere to all state, federal, and local laws, policies, and procedures
• Support the assigned site coordinator in ensuring high‑quality program delivery at the school site, promoting a safe, nurturing, and enriching environment
• Assist in supervising, training, guiding, redirecting, and assigning tasks to ASEP and substitute site staff
• Help coordinate and monitor staff work schedules and organize field trips
• Assist with obtaining necessary parts and supplies, including tasks related to budgeting, inventory management, and ordering
• Learn to communicate effectively with parents/guardians and support the assigned coordinator in serving as the primary parent liaison
• Aid in conducting regular staff meetings and fostering staff creativity and professional development
• Learn to evaluate the performance of subordinate personnel in alignment with district evaluation policies and guidelines
• Learn to facilitate and coordinate special program activities and collaborate with community resource partners
• Become familiar with school, state licensing, and ASEP policies and procedures
• Participate in planning and implementing daily enrichment activities
• Learn to maintain individual employee files, including attendance, training documentation, and disciplinary records
• Learn to provide exceptional customer service on matters related to ASEP services, facility management, and site operations
• Receive monthly training and support related to seasonal events such as winter/spring break, summer camp, evaluations, curriculum expectations, in‑service training, and contract services/field trips
• May oversee ASEP staff at the assigned site in the absence of a site coordinator due to approved leave or vacancy
• Participate in professional development workshops and training
• Complete ASEP Site Coordinator Trainee program within one year
• Create an inclusive environment with positive communication/public relations
• Perform related work as assigned or required

Knowledge, Skills, Abilities

• Knowledge of federal, state, and local regulatory requirements
• Knowledge of county and school board policies, procedures, and standards

• Knowledge of safe practices in classroom and playground activities
• Knowledge of basic record keeping techniques
• Knowledge of basic subjects taught in district schools
• Skilled in communication, both verbal and written

• Skilled in computers and software including Microsoft Office and Google Workspace
• Skilled in time management with the ability to organize, prioritize, manage and carry out duties efficiently and within established timeframes

• Ability to display genuine interest and concern for each child's needs and well‑being
• Ability to learn child guidance principles and practices
• Ability to monitor, observe, and report student behavior according to approved policies and procedures
• Ability to understand and follow verbal and written directions
• Ability to establish and maintain collaborative working relationships with all stakeholders
• Ability to learn skills required to supervise, train, and evaluate assigned staff
• Ability to complete ASEP Site Coordinator Trainee program within one year

Education and Experience

• High school diploma or GED required
• Child Care Credential I & II or EDU 119 required
• Minimum of one (1) year working with children or completing administrative work in a licensed childcare facility required
• Associate or four‑year degree with emphasis on child development, early childhood education or a related field with at least 12 semester hours in child development, child psychology or early education preferred
• Equivalent combination of education and experience

Special Requirements

• Possession of Basic School‑Age Care (BSAC) certification or ability to obtain within 3 months of hire required
• NC Early Childcare Credential I & II and Administration I & II preferred
• NC-DHHS Criminal Background Check required prior to start date
• Possess and maintain a valid driver's license and reliable transportation
• Travel to school district buildings and professional meetings