Executive Director

MELE Associates, Inc.; Washington (District of Columbia); On-site; USD 140,000 - 155,000; Full time

Benefits offered by this job

Employer-paid comprehensive benefits

Vacation and holidays

401(k) with employer match

Cross-training opportunities

Job summary

MELE Associates, Inc. seeks an Executive Director to provide front-office support in a fast-paced, mission-critical environment for the NNSA NA-19 office.

The role includes briefing preparation, calendar management, meeting coordination, and travel support in a full-time on-site capacity in Washington, DC. The ideal candidate has a BA in a related field with 3+ years supporting congressional or federal programs, excellent communication, and mastery of MS Office and eDOCS.

Qualifications

• Bachelor of Arts degree in a related field.
• At least 3 years prior experience supporting congressional, non-government organization, or federal government programs.
• Excellent written and oral communication.
• Excellent organizational skills.
• Prior experience with correspondence management.
• Knowledge of eDOCS.
• Customer service oriented.
• Hard worker that shows initiative.
• Knowledge of all Microsoft Office tools and Adobe Acrobat.
• Outstanding team player able to work with a diverse group of people stationed in different geographic locations.
• Works well with short turnaround deadlines in fast paced office environment and is adaptable to changing priorities.
• Familiarity with NNSA Management and Operations (M&O) model.
• Ability to obtain and maintain a DOE Q security clearance.

Responsibilities

• Coordinate responses to Congressional inquiries, taskers, and reporting requirements.
• Support preparation of briefings, talking points, and background materials for engagements with external stakeholders.
• Track and manage actions related to NA-113, intergovernmental, and public affairs activities.
• Support NA-113’s responses to GAO and IG audits, including data calls, documentation collection, and corrective action tracking.
• Maintain awareness of evolving policy requirements and ensure alignment with NA-113 processes.
• Support FOIA response activities by gathering, organizing, and preparing responsive materials.
• Collaborate with NA-113 senior leaders, program managers, and technical experts to support cross cutting initiatives.
• Assist with workflow management, task tracking, and internal coordination across NA-113.
• Prepare high-quality written products, including memos, summaries, reports, and decision materials.
• Schedule weekly, bi-weekly, and monthly NA-113 meetings.
• Manage calendars for NA-113 Assistant Deputy Administrator and Deputy Assistant Deputy Administrator.
• Take meeting minutes and action items.
• Prepare correspondence, memos, and briefing materials.
• Support travel logistics for lab visits, program reviews, and workshops.
• Manage conference-room reservations and Teams meeting setup.
• Route inquiries and direct communications to correct staff.
• Draft and proofread email communications on behalf of leadership.
• Serve as first point of contact for visitors or external partners.
• Manage office supplies, inventories, and procurement approvals.
• Initiate service tickets, equipment requests, or IT support actions, including onboarding requests.

Skills

Communication skills

Organizational skills

Correspondence management

Customer service

Proactive initiative

Team collaboration

Microsoft Office

Adobe Acrobat

DOE/DoE clearance readiness

Policy knowledge

NNSA familiarity

Education

Bachelor of Arts degree in related field

Master’s degree in political science, communications, economics, history, or English

Tools

eDOCS

Microsoft Office

Adobe Acrobat

Job description

Requisition Number: EXECU002253

• Posted : August 28, 2026
• Closed : August 28, 2026
• Full-Time
• On-site

Locations

Showing 1 location

Washington, DC 20585, USA

Description

MELE Associates, Inc. (MELE) is seeking a highly capable Executive Director to provide front office support in a fast-paced, mission critical environment. This position supports the National Nuclear Security Administration (NNSA) Office of Production Modernization and Materials Management (NA-19).

ESSENTIAL FUNCTIONS

• Coordinate responses to Congressional inquiries, taskers, and reporting requirements.
• Support preparation of briefings, talking points, and background materials for engagements with external stakeholders.
• Track and manage actions related to NA-113, intergovernmental, and public affairs activities.
• Support NA-113’s responses to U.S. Government Accountability Office (GAO) and Inspector General (IG) audits, including data calls, documentation collection, and corrective action tracking.
• Maintain awareness of evolving policy requirements and ensure alignment with NA-113 processes.
• Support FOIA response activities by gathering, organizing, and preparing responsive materials.
• Collaborate closely with NA-113 senior leaders, program managers, and technical experts to support cross cutting initiatives.
• Assist with workflow management, task tracking, and internal coordination across NA-113.
• Prepare high-quality written products, including memos, summaries, reports, and decision materials.
• Schedule weekly, bi-weekly, and monthly NA-113 meetings.
• Manage calendars for NA-113 Assistant Deputy Administrator and Deputy Assistant Deputy Administrator.
• Take meeting minutes and action items.
• Prepare correspondence, memos, and briefing materials.
• Support travel logistics for lab visits, program reviews, and workshops.
• Manage conference-room reservations and Teams meeting setup.
• Route inquiries and direct communications to correct staff.
• Draft and proofread email communications on behalf of leadership.
• Serve as first point of contact for visitors or external partners.
• Manage office supplies, inventories, and procurement approvals.
• Initiate service tickets, equipment requests, or IT support actions, including onboarding requests.

MINIMUM QUALIFICATIONS

• College Bachelor of Arts degree with major or specialization in related field;
• At least 3 years prior experience supporting congressional, non-government organization, or federal government programs;
• Excellent written and oral communication;
• Excellent organizational skills;
• Prior experience with correspondence management;
• Knowledge of eDOCS;
• Customer service oriented;
• Hard worker that shows initiative;
• Knowledge of all Microsoft Office tools and Adobe Acrobat;
• Outstanding team player able to work with a diverse group of people stationed in different geographic locations;
• Works well with short turnaround deadlines in fast paced office environment and is adaptable to changing priorities;
• Familiarity with NNSA Management and Operations (M&O) model;
• Ability to obtain and maintain a DOE Q security clearance.

PREFERRED QUALIFICATIONS

• Experience supporting high visibility front office or executive level operations.
• Understanding of nuclear security enterprise missions, modernization programs, or federal oversight structures.
• Master’s degree in political science, communications, economics, history, or English.

LOCATION:This is a full-time onsite position in Washington, DC.

SALARY:Salaries are determined based on several factors including external market data, internal equity, and the candidate’s related knowledge, skills, and abilities for the position. The salary range for this position is 140k-155k.

Benefits MELE Offers

• Employer-paid employee Medical, Dental and Vision Care.
• Low-Cost Family Health Care offered.
• Federal Holidays and three (3) weeks’ vacation
• 401(k) with Employer Match
• Cross-training opportunities

About MELE

With over 300 employees and offices in Rockville, MD, Washington, DC, and Albuquerque, NM, MELE is a veteran-owned government contractor empowering its customers with innovative solutions for more than three decades. MELE has team members located across the U.S. and has served more than a hundred countries across hundreds of project locations. The company offers technical, engineering, and programmatic support expertise to a host of U.S. federal and international agencies, including, but not limited to, the Department of Energy, the Department of Defense, the Department of Homeland Security, the Department of Justice, INTERPOL, and the International Atomic Energy Agency. MELE’s services include national security, intelligence, IT/cybersecurity, facility management and engineering, CBRNE defense and nuclear security, emergency response training/management, and mission and program support.

MELE Associates, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment. MELE Associates, Inc. is an E-Verify employer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.