Executive Director

Sugar Roots Farm; United States; Hybrid; USD 26,000 - 42,000; Part time

Job summary

Sugar Roots Farm is seeking a compassionate, organized Part-Time Executive Director to lead our move to The Batture. This hands-on role spans animal care, staff and volunteer coordination, administration, community engagement, and program development, with animal health as the top priority.

The role can be partly remote with on-site presence as needed, and requires building systems, managing budgets, coordinating open days, and developing educational programs and fundraising campaigns in

Qualifications

• Passion for animal care and welfare.
• Strong organizational and administrative abilities.
• Experience coordinating staff and volunteers; ability to lead programs.

Responsibilities

• Oversee animal care health, safety, and welfare.
• Coordinate staff and volunteers; schedule and train teams.
• Plan and manage open days and visitor experience at The Batture.
• Manage operating budget, finances, and records with Board oversight.
• Maintain Sugar Roots Farm’s social media and community communications.
• Develop and coordinate educational programming and fundraising events.
• Collaborate with the Board to establish systems and procedures at the new location.

Skills

Compassionate

Organized

Self-motivated

Staff & volunteer coordination

Community engagement

Tools

Instagram

Job description

Position Overview

Sugar Roots Farm is seeking a compassionate, organized, and self-motivated Part-Time Executive Director to help lead Sugar Roots Farm as we establish our new presence at The Batture. This is a hands-on leadership position for someone who is comfortable moving between animal care, staff and volunteer coordination, administrative responsibilities, community engagement, and program development. During this transition, the Executive Director’s first priority will be ensuring the health, safety, and well-being of our animals while also creating the systems needed for Sugar Roots to operate successfully at its new location. The position will begin part-time with flexibility in scheduling and location. Some responsibilities can be completed from home, while others will require an on-site presence at The Batture.

Animal Care, Health & Well-Being

• Make the health, safety, and well-being of Sugar Roots animals a top priority.
• Oversee daily animal care routines, feeding, cleaning, enrichment, and general husbandry.
• Ensure animal enclosures and spaces are safe, clean, appropriate, and well maintained.
• Monitor animals for changes in health or behavior and coordinate veterinary care when needed.
• Create and maintain clear animal-care procedures for staff and volunteers.
• Coordinate animal-care schedules to ensure dependable coverage every day.

Staff & Volunteer Management

• Recruit, schedule, organize, and communicate with employees and volunteers.
• Create weekly and monthly staffing and volunteer schedules.
• Provide clear expectations and training for those working with the animals and public.
• Help build a positive, dependable, and collaborative team culture.
• Ensure adequate staffing for open days, programs, special events, and animal care.

Open Days & Visitor Experience

• Coordinate and manage Sugar Roots Farm open days at The Batture.
• Make sure animals, staff, volunteers, and visitor areas are prepared before opening.
• Help create a welcoming, educational, organized, and safe experience for visitors.
• Develop procedures for admissions, donations, visitor flow, animal interactions, and closing responsibilities.

Financial & Administrative Management

• Manage the organization’s operating budget in coordination with the Board.
• Receive, document, deposit, and track incoming funds.
• Pay approved organizational bills and maintain accurate financial records.
• Track revenue and expenses and provide regular financial updates to the Board.
• Maintain organized records, receipts, invoices, contracts, and other administrative documents.
• Help create realistic budgets for programming, events, animal care, and fundraising initiatives.

Social Media & Community Communication

• Coordinate and maintain Sugar Roots Farm’s Instagram presence.
• Keep the community informed about animals, open days, programs, events, volunteer opportunities, and organizational updates.
• Capture or coordinate simple, authentic photos and videos that reflect the Sugar Roots mission.
• Maintain a consistent and positive public voice for the organization.

Programming & Fundraising

• Gradually develop educational programming at the new Batture location.
• Help create small-scale programs centered around animal education, nature, compassion, community, and meaningful human-animal interaction.
• Organize seasonal events and community engagement opportunities.
• Develop and coordinate fundraising events and campaigns.
• Help identify partnerships, sponsorships, grants, donors, and other opportunities to financially support the organization.
• Evaluate programs and events based on mission impact, participation, cost, and sustainability.

Organizational Leadership

• Work closely with the Sugar Roots Farm Board during the transition to The Batture.
• Help establish practical systems, procedures, and routines for the new location.
• Keep the Board informed of significant animal, staffing, financial, programming, or operational issues.
• Represent Sugar Roots Farm professionally with visitors, partners, donors, volunteers, vendors, and members of the community.
• Help guide the organization as programming and operations grow.

Ideal Candidate

• Passionate about animals and committed to excellent animal care and welfare.
• Highly dependable, organized, and able to manage multiple responsibilities.
• Comfortable working independently and taking initiative.
• Warm and confident working with staff, volunteers, families, and community members.
• Comfortable managing schedules, budgets, bills, and basic financial records.
• Familiar with Instagram and basic social media management.
• Creative and excited about developing educational programming, events, and fundraisers.
• Flexible and comfortable working in a growing organization where responsibilities may evolve.
• Able to balance hands-on work at The Batture with administrative work that may be completed remotely.

Schedule & Work Environment

This position will begin part-time, with hours based on organizational needs, animal-care schedules, open days, programs, and events. The Executive Director will have flexibility to complete administrative responsibilities from home or from a workspace at The Batture, while maintaining an appropriate on-site presence to oversee animals, employees, volunteers, programs, and public-facing activities. Some weekend availability will be necessary for open days, special programming, and fundraising events.