Executive Assistant

Humane Society Silicon Valley; Milpitas (CA); Sur place; USD 95 000 - 125 000; Plein temps

Résumé du poste

Humane Society Silicon Valley (HSSV) is seeking an experienced Executive Assistant to the President & Executive Director in Milpitas, CA. This role partners with senior leadership to prioritize actions, anticipates executive needs, and coordinates governance activities.

You will support strategy, reporting, and communications, liaising with the Board, donors, and partners, while maintaining discretion and professionalism in a fast-paced nonprofit environment.

Qualifications

• Experience supporting a CEO, President, or senior leadership team, preferably in nonprofit.
• Strong interpersonal, written and verbal communication skills.
• Ability to manage confidential information with discretion.
• Excellent organizational and time-management skills, capable of handling multiple priorities.
• Experience working across departments and with external partners.

Responsabilités

• Executive support: act as a partner to the President & Executive Director, anticipate needs and determine actions.
• Philanthropy leadership coordination: support priorities involving leadership, board, donors, and partners.
• Board and governance liaison: manage communications, schedules, agendas, minutes, and governance compliance.
• Strategic planning coordination: track goals and milestones, inform leadership of progress.
• Reporting and dashboards: develop monthly organizational reports and dashboards.
• Meeting and event coordination: organize internal/external meetings, materials, logistics.
• Communication and relationship support: manage communications with staff, donors, and stakeholders.
• Organizational coordination: gather information across departments to support leaders.
• Special projects: support or lead initiatives advancing mission.
• Other duties as needed.

Connaissances

Executive support

Board liaison

Strategic planning

Communication

Project management

Outils

Microsoft Office

Outlook

Excel

PowerPoint

Database software

Description du poste

Overview

Humane Society Silicon Valley (HSSV), a privately funded, 501(c)(3) non-profit, has been serving people and pets in Silicon Valley since 1929. HSSV is aleader in animal welfare through our lifesaving efforts, community programs, and the many ways we are working to move the animal welfare industry forward. Our mission is to save lives, keep families together, and create a better future for pets and their people. We are a passionate, high-performing team who believes that collaboration is key to our success. Our best work is achieved by leveraging each other’s strengths and creating opportunities for professional growth.Join a team that focuses on our key values of kindness, courage, and impact!

Key Responsibilities

• Executive Support: Serve as a partner to the President & Executive Director. Independently prioritize actions, anticipate executive needs, and proactively determine appropriate actions and resolutions.
• Philanthropy Leadership Coordination: Provide support on priorities involving the President & Executive Director, Chief of Philanthropy, Board, donors, and other shared initiatives.
• Board & Governance: Serve as the primary liaison between the President & Executive Director and the Board of Directors, committees, and advisory groups. Maintain communications with Board Alumni Ambassadors and Honorary Board members. Coordinate meeting schedules, communications, agendas, reports, minutes, and follow-up, and ensure compliance with applicable bylaws, policies, and governance requirements.
• Strategic Planning Initiatives: Coordinate follow-up for HSSV’s strategic planning process, including tracking goals, priorities, milestones, and action items; follow up with Leadership Team and staff; and keeping the President & Executive Director informed of progress and areas requiring attention. This role drives the process but does not develop the strategic plan.
• Reporting & Dashboards: Manage monthly organizational reporting and create and maintain dashboards that track goals, priorities, performance measures, and other information used to monitor progress and inform decisions.
• Meeting & Event Coordination: Coordinate internal and external meetings and events involving the President & Executive Director, including scheduling, agendas, presentations, briefing materials, logistics, follow-up, and other meeting preparation.
• Communication & Relationship Support: Help manage communication between the President & Executive Director and staff, Board members, donors, community partners, and other stakeholders. Represent HSSV professionally and handle confidential and sensitive information with discretion.
• Organizational Coordination: Work across HSSV to gather information, track follow-up items, and help prepare the President & Executive Director for meetings, decisions, and organizational priorities. Work with Marketing and other departments to ensure materials and communications are accurate and consistent with HSSV’s brand.
• Special Projects: Support and, as appropriate, lead special projects and initiatives that advance HSSV’s mission and strategic priorities.
• Other job duties may be assigned as needed.
  

Requirements

• Experience supporting a CEO, President, Executive Director, or senior leadership team, with experience supporting a Board of Directors or other governing body strongly preferred. Nonprofit experience is a plus.
• Deep passiontothe mission of HSSV –to save lives, keep families together, and create a better future for pets and their people.
• Ability to anticipate needs, exercise good judgment, solve problems, synthesize information, and handle confidential and sensitive information with discretion.
• Strong organizational and time-management skills, with the ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced environment.
• Outstanding interpersonal, written, and verbal communication skills with the ability to build strong working relationships and trust with staff, Board members, donors, community partners, and other stakeholders.
• Experience working collaboratively across departments and with internal and external partners.
• High level of professionalism and emotional intelligence, with the ability to represent the President & Executive Director and HSSV appropriately with a wide range of audiences.
• Proficiency with Microsoft Office, Outlook, Excel, and PowerPoint. Experience with project management, expense and budgeting, and database software is a plus.
• Ability to travel locally, as needed.
  

Work Days and Hours

Primary schedule is onsite, Monday – Friday and required to participate in some events throughout the year that are on evenings and/or weekends.