Executive Dir of Facilities Planning & Operations

The Chronicle Of Higher Education, Inc.; City of Utica (NY); On-site; USD 95,000 - 116,000; Full time

Job summary

Utica University is seeking a Facilities Director responsible for all aspects of facilities management, including maintenance, rehabilitation, and capital projects. The role oversees budgeting, staffing, regulatory compliance, and serves as liaison with university teams, vendors, and professionals.

Responsibilities include developing long-term master plans for campus infrastructure, leading energy-saving initiatives, and ensuring safety and environmental compliance.

Qualifications

• Bachelor's degree required; Master's preferred in professional engineering or related field.
• Minimum five years of hands-on training in building construction trades and facilities management.
• Minimum five years' experience in budgeting, strategic planning, and project management.
• Proven supervisory experience required.
• Strong working knowledge of HVAC and electrical system operations, building codes, and environmental health and safety regulations.

Responsibilities

• Establishes priorities and coordinates deployment of resources to meet day-to-day needs and schedule repair/renovation projects.
• Manages renovation and new construction projects and assists budgeting for those projects.
• Develops and manages the capital budget and long-term master plan for campus buildings and infrastructure.
• Maintains effective communications with administration, faculty, staff, vendors, engineers, architects, and consultants.
• Seeks ADA compliance through university committees and periodic reviews.
• Monitors adherence to preventative maintenance schedules.
• Leads energy and cost-savings initiatives with Environmental Health and Conservation teams.

Skills

Communication

Emergency response

Microsoft Word/Excel

Gantt charts

Project management

On-call availability

Education

Bachelor's degree

Master's degree preferred

Tools

HVAC knowledge

Electrical systems

Building codes

Job description

About Utica University:

Located in the heart of Central New York, Utica University is acomprehensive, independent, private institution founded in 1946 asUtica College. We offer many of the advantages of a largeuniversity, such as undergraduate and graduate degree options,excellent academic programs, and outstanding faculty, but with anintimacy and a high degree of personal attention more closelyassociated with smaller private institutions.

We empower learners to achieve their career and life goals throughpersonally enriching experiences and outstanding educationalpathways.

At Utica University, we are committed to creating a working andlearning environment where all people feel supported.

Following our institutional values, we work to support diverseperspectives, backgrounds, and experiences in an equitable,respectful, and inclusive environment, while promoting freedom ofexpression and encouraging civil discourse.

Job Description:

Position Summary:

Responsible for all aspects of facilities management, includingday-to-day maintenance, rehabilitation, and capital projects;planning, budgeting, and cost-containment; staffing; and regulatoryrequirements. Ensures compliance with local, state, and federalregulatory requirements as well as University policies relating tophysical plant. Serves as the liaison between members of theUniversity community, contracted professionals, and servicevendors.

Responsibilities:

• Establishes priorities and coordinates deployment of resourcesto meet the University's day-to-day operational needs and toschedule repair and renovation projects.


• Manages renovation and new construction projects and assistsmembers of the University community in planning and budgeting forsaid projects.


• Works closely with senior administrators to develop and managethe capital budget and long-term master plan for campus buildingsand infrastructure.


• Maintains effective communications with administration,faculty, staff, students, vendors, engineers, architects, andconsultants, as it relates to the physical plant.


• Serves on University committees for short and long-termplanning needs and for ADA compliance.


• Monitors and ensures adherence to preventative maintenanceschedules.


• Ensures compliance with environmental, health, and safetyregulations by leading, supervising, and assessing the Director ofEnvironmental Health and Conservation's performance.


• Develops energy and cost-savings plans and programs.


• Works closely with the Financial Affairs team to ensurecompliance with University Finance and Procurement Policies andProcedures. Reviews and approves departmental purchases. Preparesthe annual capital and operating budgets, and monitorsandreconciles all departmental accounts monthly.


• Takes an active role in the development of the University'sstrategic and operational plans as required by leadership.Develops, implements, and assesses operational goals that supportinstitutional success.


• Responsible for working with the supervisor and other teammembers to achieve successful results on all established individualand departmental goals and key performance indicators.


• May perform other duties as assigned.

Requirements:

Education and Experience:

• Bachelor's degree required. Master's preferred in the field ofprofessional engineering or a related field.


• Minimum five years of hands-on training in buildingconstruction trades and facilities management.


• Minimum five years' experience in budgeting, strategicplanning, and project management.


• Proven record of successful supervisory experiencerequired.


• A strong working knowledge of HVAC and electrical systemoperations, governmental health, safety, and environmentalrequirements, and applicable building codes.

Skills/Abilities:

• Must have excellent communication skills.


• Must be able to respond to emergency calls, evaluate, and makecorrective decisions.


• Must have a working knowledge of Microsoft products such asWord and Excel, and Gantt charts or other project managementtools.


• Position requires being \"on-call\" and working occasional nightsand weekends as required.

Supervisory Responsibility:

• Supervises the Director of Environmental Health andConservation.


• Manages the custodial, maintenance, and grounds contract,working closely with key contracted staff members.

Driving Responsibility:

• Requires a valid NYS driver's license.

Travel:

• Must be willing and able to travel for the position.

Additional Information:

Starting salary at $105,000. Salary will depend on experience andyears of service for the selected candidate.

Visa sponsorship is not available for this position

EEO Statement

Utica University is committed to equal opportunity, and creating awelcoming work environment for all employees. All qualifiedapplicants will receive consideration for employment without regardto veteran status, disability, citizenship status, domesticviolence victim status, or protected status under applicable local,state, or federal law.

Commitment to Supporting and Hiring Veterans

Utica University is a comprehensive, independent, privateinstitution founded in 1946 to offer options for higher educationstudy to veterans returning from the Second World War. More thanseventy years since veterans returned from WWII, this tradition ofserving veterans is still held in high regard here at UticaUniversity, and we are proud to welcome veterans as students and asvalued members of our faculty and professional staff.