Executive & Development Assistant

Massachusetts League of Community Health Centers; Boston (MA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Hybrid work

Medical insurance

Dental insurance

Life insurance

Disability insurance

HRA

FSA

403(b)

Transit stipend

Paid time off

Holidays

Job summary

The Massachusetts League of Community Health Centers seeks an Executive Assistant/Development Assistant to provide high‑level administrative and project support to the SVP of Development & External Affairs. The role blends executive support with hands‑on assistance across fundraising, donor relations, communications, and member services to advance the League's mission across the Commonwealth.

Hybrid work schedule with in‑office and remote days; experience in nonprofit fundraising and health

Qualifications

• Bachelor's degree preferred; high school degree required.
• 3–5 years of executive-level administrative support experience.
• 1–2 years in development/fundraising team preferred.
• Experience in a non-profit, health care or public policy setting preferred.
• Strong communication and organizational skills.

Responsibilities

• Provide administrative support to the SVP including calendar management, scheduling, and correspondence.
• Prepare briefing materials, meeting agendas, and follow‑up notes for internal and external meetings.
• Maintain accurate donor and prospect records in the CRM/database and support gift processing and acknowledgement communications.
• Assist with the preparation of sponsorship materials, donor stewardship communications, communications materials, membership communications, and reports.
• Help coordinate fundraising events, donor cultivation events, and other Mass League events including the Annual Awards Gala and Community Health Institute.
• Support coordination of media and community relations activities including preparation of materials for external presentations and partner meetings.
• Provide additional administrative support and project‑based support for the SVP and the External Affairs team as needed.
• Enters contract requests into the League's contract management system and prepares and submits vouchers to the finance department for external sponsorships and vendor invoices.
• Coordinates and collaborates with other Executive Assistants and Mass League departments.
• Manages confidential files, documents, and communications.

Skills

Executive support

Calendar management

Meeting coordination

Communication

Multitasking

Problem solving

Relationship building

MS Office

Education

Bachelor's degree preferred

High school degree required

Tools

CRM software

MS Office

Job description

The Massachusetts League of Community Health Centers (League) was founded in 1972 as one of the country's first state Primary Care Associations (PCAs). Established under the same federal authorizing legislation as the health center program (Section 330 of the Public Health Service Act), PCAs are organized around a set of core functions and competencies that provide a framework for support and assistance to health centers and the communities they serve. The League is a non‑profit 501(c)(3) organization registered as a public charity with the Secretary of the Commonwealth. It maintains a professional staff at its headquarters in Boston and its training center in Worcester.

Position Summary

The Executive Assistant/Development Assistant provides high‑level administrative and project support to the SVP of Development & External Affairs. This role blends executive support with hands‑on assistance across fundraising, donor relations, communications, and member services activities that advance the Mass League's mission and support community health centers across the Commonwealth.

The Executive Assistant/Development Assistant provides high‑level administrative and project support to the SVP of Development & External Affairs. This role blends executive support with hands‑on assistance across fundraising, donor relations, communications, and member services activities that advance the Mass League's mission and support community health centers across the Commonwealth.

Essential Functions

This role requires a candidate who has the ability to:

• Provide administrative support to the SVP including calendar management, scheduling, and correspondence
• Prepare briefing materials, meeting agendas, and follow‑up notes for internal and external meetings
• Maintain accurate donor and prospect records in the CRM/database and support gift processing and acknowledgement communications
• Assist with the preparation of sponsorship materials, donor stewardship communications, communications materials, membership communications, and reports
• Help coordinate fundraising events, donor cultivation events, and other Mass League events including the Annual Awards Gala and Community Health Institute
• Support coordination of media and community relations activities including preparation of materials for external presentations and partner meetings
• Provide additional administrative support and project‑based support for the SVP and the External Affairs team as needed
• Enters contract requests into the League's contract management system and prepares and submits vouchers to the finance department for external sponsorships and vendor invoices
• Coordinates and collaborates with other Executive Assistants and Mass League departments
• Manages confidential files, documents, and communications

Competencies/Skills

• Committed to the League mission of promoting population health, social justice and diversity, equity, inclusion and belonging (DEIB)
• Ability to communicate professionally, concisely and effectively (English written and verbal)
• Organized and detail oriented; ability to multi‑task and reprioritize as necessary
• Ability to problem‑solve effectively and efficiently
• Ability to assess, evaluate and advise on potential risk
• Ability to conduct critical thinking and perform technical data analysis to develop effective solutions
• Building and strengthening relationships with people from diverse background
• Active listening using verbal and non‑verbal techniques
• Demonstrated proficiency with MS Office applications especially Word, Excel, and PowerPoint
• Demonstrated proficiency with CRM software (e.g., Bloomerang, DonorPerfect, Raiser's Edge)
• Up‑to‑date knowledge of business and information technology

Education/Experience

• Bachelor's degree preferred; high school degree required
• Three to five years of experience providing administrative support to executive‑level staff
• One to two years of experience working on a development/fundraising team preferred
• Experience in a non‑profit, health care or public policy setting preferred

What We Offer

The Massachusetts League of Community Health Centers offers a comprehensive and competitive benefits package, including:

• Hybrid work schedule: 2 days in‑office and 3 days remote
• Medical, dental, and employer‑funded HRA coverage
• Employer‑paid life, short‑term, and long‑term disability insurance
• Optional supplemental life insurance
• Flexible Spending Accounts (FSA)
• 403(b) retirement savings plan with potential employer contribution
• Transit reimbursement program
• Generous paid time off, paid holidays, sick leave, and additional leave benefits

Benefits eligibility and coverage may vary based on employment status and plan provisions.

The Massachusetts League of Community Health Centers is an equal opportunity employer committed to a workplace that reflects the diversity of the people of Massachusetts, including populations most impacted by health inequities.

It is the policy of the Massachusetts League of Community Health Centers to provide equal employment opportunity to all employees and applicants for employment without regard to race, sex, sexual orientation, gender identity or expression, color, creed, religion, national origin, age, disability, marital status, parental status, family medical history or genetic information, political affiliation, military service or any other non‑merit based factor in accordance with all applicable laws, directives and regulations of federal, state and city entities