Executive Coordinator to CEO | Board & Operations Lead

bostonarts; Boston (MA); Hybrid; USD 65,000 - 75,000; Full time

Benefits offered by this job

Paid time off

Admin closure

Health insurance

Retirement plan

Hybrid work

Job summary

Boston Center for the Arts in Boston, MA, is seeking an Executive Coordinator to support the CEO with high-level administrative, operational, and strategic coordination. The role partners across board operations, initiative management, and cross-department collaboration to drive organizational priorities.

The candidate will manage complex schedules, craft communications, and coordinate with vendors, staff, and external partners in a fast-paced nonprofit setting.

Qualifications

• 3-5+ years of experience in executive support, office management or related roles.
• Experience supporting senior executives, boards, contracts, or complex organizational operations.
• Strong organizational and project coordination skills with attention to detail.
• Excellent written and verbal communication skills.

Responsibilities

• Manage the CEO’s calendar, travel, meetings, and related logistics.
• Prepare agendas, briefing materials, and follow-up documentation for leadership.
• Coordinate internal and external communications on behalf of the CEO.
• Support board meetings, governance records, and action item tracking.
• Oversee vendor onboarding, contracts, renewals, and related docs.
• Run day-to-day office operations and guest reception, with cross-department collaboration.
• Assist with organizational initiatives and project coordination across teams.

Skills

Executive support

Office management

Operations coordination

Communication

Project coordination

Stakeholder management

Tools

Microsoft Office

Google Workspace

Scheduling systems

Job description

Boston Center for the Arts in Boston, MA, is seeking an Executive Coordinator to support the CEO with high-level administrative, operational, and strategic coordination. The role partners across board operations, initiative management, and cross-department collaboration to drive organizational priorities.

The candidate will manage complex schedules, craft communications, and coordinate with vendors, staff, and external partners in a fast-paced nonprofit setting.