Executive Coordinator Project Manager

encoord Inc.; Edgewater (CO); On-site; USD 75,000 - 105,000; Full time

Benefits offered by this job

Health insurance contribution

Paid time off and holidays

401(k)

Job summary

A growing energy software company is seeking an Executive Coordinator / Project Manager to support their CEO and leadership team. This role involves managing executive calendars, leading internal projects, and assisting with business development initiatives. Candidates should have a Bachelor’s degree and 3–5 years of relevant experience. The role is primarily on-site in Edgewater, Colorado, with occasional flexibility for remote work. Salary is competitive within the range of $75,000 to $105,000 annually.

Qualifications

• 3–5 years of experience in executive support, project management, operations, or business administration.
• Experience working in fast-paced or startup environments.
• High level of professionalism and discretion.

Responsibilities

• Manage executive calendars and meeting logistics.
• Lead internal projects from kickoff through completion.
• Assist with sales pipeline coordination and follow-up actions.

Skills

Project coordination

Time management

Excellent written and verbal communication in English

Collaboration

Education

Bachelor’s degree or equivalent professional experience

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

CRM systems (HubSpot preferred)

Canva

Figma

Adobe Illustrator

Job description

About encoord

encoord is a growing energy software company serving utilities, system operators, and asset developers worldwide. Our core platform, SAInt (Scenario Analysis Interface for Energy Systems), helps energy stakeholders coordinate economic and reliability planning across electric generation, transmission, and distribution systems.

With offices in the U.S. and Germany and a team of 20 professionals, we are scaling our operations and expanding our impact in the global energy transition.

Position Overview

encoord is seeking a full-time Executive Coordinator / Project Manager to support our CEO and leadership team while driving cross-functional operational initiatives.

This role is ideal for someone who thrives in a fast-paced, evolving environment and enjoys building structure where none exists. You will combine executive support, project management, operations coordination, and business development support to help a growing software company scale effectively.

This is primarily an in-office position in Edgewater, Colorado, with occasional flexibility for remote work.

Key Responsibilities

Executive Support

• Manage executive calendars, cross-time-zone scheduling, and meeting logistics
• Prepare meeting materials, presentations, and briefing documents
• Coordinate domestic and international travel, itineraries, and expense reporting
• Maintain CRM contact lists and support outreach activities
• Handle confidential information with discretion and professionalism

Project amp; Operations Management

• Lead internal projects from kickoff through completion
• Define scope, timelines, and deliverables; track milestones and accountability
• Improve internal workflows, documentation, and operational systems
• Support onboarding coordination and internal process development
• Create templates, trackers, and reporting systems to improve efficiency

Business Development amp; Marketing Support

• Assist with sales pipeline coordination and follow-up actions
• Prepare reports on business development metrics
• Support marketing initiatives including email campaigns, LinkedIn, and press releases
• Coordinate conference logistics (booth planning, materials shipment, travel coordination)

Qualifications

Required

• Bachelor’s degree or equivalent professional experience
• 3–5 years of experience in executive support, project management, operations, or business administration
• Strong project coordination and time management skills
• Experience working in fast-paced or startup environments
• Excellent written and verbal communication skills in English
• High level of professionalism and discretion

Technical Skills

• Microsoft Office (Word, Excel, PowerPoint, Outlook)
• CRM systems (HubSpot preferred)
• Familiarity with LinkedIn and digital marketing tools
• Ability to quickly learn new software platforms
• Experience with Canva, Figma, or Adobe Illustrator is a plus

Personal Attributes

• Highly organized and detail-oriented
• Proactive and self-directed
• Comfortable managing multiple parallel priorities
• Able to bring structure and clarity to ambiguous situations
• Collaborative across distributed teams and time zones

Compensation amp; Benefits

• Salary range: $75,000 – $105,000 annually (Colorado-based candidates)
• Health insurance contribution
• Paid time off and holidays
• 401(k)
• Additional benefits consistent with company policy