Executive Coordinator, Medical Operations & Contracts

EMD Serono, Inc.; Boston (MA); Hybrid; USD 45,000 - 69,000; Full time

Benefits offered by this job

Health insurance

PTO

Retirement contributions

Job summary

EMD Serono, Inc. in the United States (Boston Seaport) seeks an Executive Coordinator to support Medical Operations with contracting and PO execution, enabling senior leaders to focus on strategy and execution.

Responsibilities include SOW management, vendor reporting, invoice processing and maintaining confidential materials; hybrid in-office (3 days/week in Boston) with up to 20% travel.

Qualifications

• High school diploma or GED.
• 6+ years of professional work experience supporting senior-level management.
• Bachelor’s degree.
• Experience with contracting process support; SAP experience preferred.
• Strong background in executive-level support, calendar management, meeting coordination, travel planning, and handling confidential materials.
• Previous project administration preferred.
• Strong internet and computer skills including Outlook, Word, Excel and PowerPoint.
• Knowledge and ability to work in contracting and purchasing software; SAP preferred.

Responsibilities

• Contracting & Purchase Order Support
• Support Statement of Work (SOW) management through the approval, vendor setup and PO setup process (with a focus on Oncology, Fertility, Endocrinology and Medical support budgets); actively monitor shared Medical Operations inbox for SOW handling, monitor, track and champion SOWs through the process in collaboration with business owners
• Manage monthly vendor reports with third-party vendors and/or HCPs in collaboration with business owners
• Complete receiving on all business owner-approved vendor reports and individually submitted vendor invoices
• Review monthly open invoice and PO reports to determine and execute appropriate action
• Open POs for approved medical grants and off-line charitable contribution requests
• Actively contributes to continuous process improvements, staff training and adherence to all corporate policies
• Crosstrain and provide backup coverage for Medical Operations staff, including for contracting, the HCP engagement process and grants operations.
• Support development and maintenance of job aids for key Medical Affairs processes (including and beyond contracting).
• Actively participate in internal Administrative Professionals network, building relationships with key internal stakeholders.

Skills

Executive support

Calendar management

Travel planning

Attention to detail

Team player

Virtual communication

Multi-tasking

Education

Bachelor’s degree

High school diploma or GED

Tools

Outlook

Microsoft Word

Microsoft Excel

PowerPoint

SAP

Job description

EMD Serono, Inc. in the United States (Boston Seaport) seeks an Executive Coordinator to support Medical Operations with contracting and PO execution, enabling senior leaders to focus on strategy and execution.

Responsibilities include SOW management, vendor reporting, invoice processing and maintaining confidential materials; hybrid in-office (3 days/week in Boston) with up to 20% travel.