Executive Coordinator for CAO & COO — Museum Opening

Choose901; Memphis (TN); On-site; USD 50,000 - 60,000; Full time

Job summary

Memphis Art Museum seeks a Business Coordinator to support two senior leaders – the Chief Administrative Officer and Chief Operating Officer – in a high‑trust, fast‑moving environment during a major museum opening. This on‑site role combines administrative excellence with data discipline, calendar management, and cross‑department coordination to keep priorities aligned.

The role is a 12‑month term with potential conversion to permanent based on performance.

Qualifications

• Exceptionally organized and able to balance priorities across two executives.
• Data-driven with strong budgeting, KPI, and planning focus.
• Proficient in spreadsheets and creating polished materials for leadership.

Responsibilities

• Support two executives, triage needs, and keep both moving forward.
• Prepare reports, presentations, and budgeting documents.
• Build and maintain trackers, budget, and KPI materials.
• Provide hands-on administrative support for opening the new building.
• Coordinate cross-department administrative functions and calendars.

Skills

Organized

Spreadsheet proficiency

Communication

Discretion

Collaboration

Google Workspace

Monday Work Management

Data-driven

Time management

Tools

Google Workspace

Monday Work Management

Job description

Memphis Art Museum seeks a Business Coordinator to support two senior leaders – the Chief Administrative Officer and Chief Operating Officer – in a high‑trust, fast‑moving environment during a major museum opening. This on‑site role combines administrative excellence with data discipline, calendar management, and cross‑department coordination to keep priorities aligned.

The role is a 12‑month term with potential conversion to permanent based on performance.