Executive Coordinator, Diversity & Compliance Office

The City University of New York; New York (NY); On-site; USD 66,000 - 75,000; Full time

Job summary

The City University of New York is seeking an Administrative Executive Assistant to report to the Chief Diversity Officer in the Office of Diversity and Compliance. The role focuses on organization, scheduling, communications, and coordinating projects originating from the CDO’s office.

Responsibilities include drafting correspondence, maintaining confidential files, managing the executive calendar, supporting investigations data, planning events, and collaborating with campus partners to

Qualifications

• Bachelor’s degree required.
• Minimum 2–3 years of relevant administrative or executive support experience.
• Competitive candidates 3–5+ years, especially supporting senior leadership, compliance, HR, or diversity offices.
• Exceptional organizational, interpersonal, analytical, listening, and verbal and written communication skills.
• Demonstrates sound judgment, integrity, and a high level of attention to detail, with the ability to handle sensitive information and maintain strict confidentiality.
• Proven ability to thrive in fast-paced environments while managing multiple priorities and projects simultaneously.
• Maintains a professional, positive, flexible, and adaptable attitude in dynamic and evolving situations.
• Proficient in Microsoft Office and Google Docs/Sheets, with a strong aptitude for learning new systems and software quickly and confidently.

Responsibilities

• Provide administrative support, draft correspondence including preparation and distribution of internal and external correspondence, detailed documents and reports.
• Ensure confidentiality and sensitivity in all aspects of office operations.
• Field complex, sensitive inquiries from students, faculty, and external agencies. Manage the CDO’s executive phone line. Direct callers to the appropriate compliance officers or title initiatives with maximum discretion.
• Coordinate and maintain the CDO's and the department's complex daily calendar, strategically prioritizing high-level institutional meetings, compliance deadlines, and urgent crisis interventions. Book conference rooms, send meeting/calendar invites and resolve scheduling conflicts quickly.
• Assist in maintaining databases of grievances and investigations, filing systems and archives.
• Assist in gathering and documenting confidential information and material for investigations and reports.
• Assist with compiling and maintaining data pursuant to CUNY Policy and applicable legal authorities.
• Work collaboratively with campus departments, executives, students and outside organizations to develop, plan and implement events and programs.
• Attend and monitor events.
• Provide assistance to the Office of Diversity and Compliance where directed.

Skills

Organizational skills

Interpersonal skills

Analytical skills

Written communication

Verbal communication

Calendar management

Discretion/confidentiality

Tech-savvy

Education

Bachelor's degree

Tools

Microsoft Office

Google Docs/Sheets

Job description

The City University of New York is seeking an Administrative Executive Assistant to report to the Chief Diversity Officer in the Office of Diversity and Compliance. The role focuses on organization, scheduling, communications, and coordinating projects originating from the CDO’s office.

Responsibilities include drafting correspondence, maintaining confidential files, managing the executive calendar, supporting investigations data, planning events, and collaborating with campus partners to