EXECUTIVE COORDINATOR

CommTech Global; Sarasota (FL); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Health Savings Account

Life insurance

Dental insurance

Vision insurance

Disability insurance

Paid time off

Discounted gym memberships

Promotions & transfers

Continuing education programs

Tuition Reimbursement

Hybrid Flex schedule opportunities

Work/Life balance

Job summary

CommTech Global in Sarasota, FL is seeking an Executive Coordinator to support business operations, HR, accounting, and marketing activities as directed by the President. You will assist internal project controls, including research, data entry, documentation, and marketing coordination.

The role requires scheduling, communications, maintaining calendars and SharePoint sites, coordinating travel, handling inquiries, and multitasking in a fast-paced environment.

Qualifications

• Full-Time position requiring 40+ hrs per week.
• Prefer candidates with business operations or admin support experience.
• Proficient in Microsoft 365, Adobe Pro and Adobe Sign.

Responsibilities

• Schedule appointments and maintain department calendars.
• Prepare communications such as emails, invoices, and reports.
• Maintain internal SharePoint sites and contact lists.
• Coordinate staff meetings and travel arrangements.
• Provide executive support and project coordination.

Skills

Communication

Multitasking

Customer service

Interpersonal skills

Education

High School Diploma/GED

4 years education/experience in business ops

Tools

Microsoft 365

Adobe Pro

Adobe Sign

Job description

Description

At CommTech Global, our mission is to provide assured services and innovative solutions led by top-tier professionals; to guarantee projects exceed industry standards, servicing diverse clients across the globe. Our focused commitment to a high-quality team and reliable results is absolute. The CommTech Global team specializes in working with clients and engineers to ensure the optimum operation is the result. This includes the owner's satisfaction and knowledge of their product.

We understand that attracting and retaining the best is key to our future success. At CommTech Global, we are dedicated to our culture and team members and adding programs to our already comprehensive range of employee benefits.

• Health insurance plans for employees & families
• Health Savings Account
• Life insurance plans
• Supplemental dental insurance
• Supplemental vision insurance
• Long-term & short-term disability insurance
• Paid time off (vacation, bereavement, and leave of absence allowances)
• Discounted Health Place fitness center memberships
• Promotions & transfers
• Continuing education programs
• Tuition Reimbursement
• Hybrid Flex schedule opportunities exist with coordination
• Work/Life balance

Position Summary

The responsibilities of the EXECUTIVE COORDINATOR include but are not limited to developing administration business skills by assisting business operations, Human Resource, Accounting, and Marketing activities as determined and directed by the President. They will be responsible for assisting internal project controls, including research, data entry, documentation, marketing coordination, and additional executive support.

• Schedule appointments and maintain department calendars
• Schedule and coordinate staff and other meetings
• Prepare communications, such as emails, invoices, expense reports, and other correspondence
• Maintain internal SharePoint sites
• Fulfill business errands
• Handle administrative requests and queries from executives
• Maintain internal, client, and vendor contact lists
• Assist and provide project coordination
• Provide organizational needs regarding meetings, timeframes, and deadlines
• Strong communication skills and ability to multitask
• Coordinate business travel

WE ARE AN EQUAL OPPORTUNITY EMPLOYER

Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status, or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.

Requirements

• Full-Time position requiring 40+ hrs. a week, overtime-eligible
• High School Diploma/GED Certification
• A minimum of 4 years of education or experience in business operations, administrative support or related fields
• Ability to work alone or within a group
• Self-driven to completion of the job
• Demonstrate strong interpersonal and organizational skills, and ability to multi-task
• Effectively communicate and interact with all levels of the team, customers, and external contacts., via virtual meetings, emails, and in-person
• Proficient in applications such as Microsoft 365, Adobe Pro and Adobe Sign
• Ability to learn company-specific applications
• Ability to work in a fast-paced and changing environment
• Excellent customer service skills

Physical Requirements

• Must be able to travel from 10-20%
• Ability to sustain a level of physical activity, including walking, climbing, bending, and sitting
• Requires the ability to demonstrate regular and predictable attendance on the job
• Valid active driver's license and the ability to operate a vehicle
• Ability to pass all random DOT Drug and Alcohol Testing

Preferred Knowledge, Skills and Abilities

• Familiarity in the renewable and fossil fuel energy sector