Executive Coordinator

Scorpion Therapeutics; Lexington (MA); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

401(k) with company match

Tuition reimbursement

Health & wellness programs

Generous time off

Job summary

Scorpion Therapeutics is seeking an experienced administrative professional to support the Global Head of EHSS. You will manage the calendar, coordinate complex scheduling, and handle confidential correspondence to maximize efficiency and value.

Responsibilities include organizing events, preparing reports and presentations, supporting PO processes, and arranging travel with timely expense reporting. Strong communication and MS Office proficiency are essential for success in this role.

Qualifications

• High school diploma or GED required; associate or bachelor’s preferred.
• 8+ years of relevant work experience; industry experience preferred.
• Advanced Microsoft Outlook, Word, Excel, PowerPoint; strong PC literacy.
• Excellent verbal and written communication.

Responsibilities

• Provide comprehensive administrative support and coordination to the Global Head of EHSS.
• Schedule meetings, calls, and interactions based on priorities.
• Organize large Team and Leadership events.
• Manage documents and correspondence (agendas, reports, emails, presentations).
• Coordinate communications with internal/external customers; direct to resources.
• Build cross-department networks to answer questions and fulfill responsibilities.
• Handle confidentiality in all responsibilities.
• Arrange travel and complete expense reports on time.
• Support PO process: prepare vendor docs, submit payment requests, respond to inquiries.
• Use Outlook/Word/Excel/PowerPoint to track, document, and report data.
• Research solutions and respond to inquiries with minimal input.
• Initiate and participate in improvement processes.
• Own onboarding for new joiners and internal transfers.

Skills

Executive support

Calendar management

Communication

PC literacy

Education

High school diploma/GED

Associate degree

Bachelor’s degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Objectives/Purpose:

• Support the Global Head of EHSS by managing their calendar and activities to maximize efficiency and value, and assist with administrative, finance, and operational functions.

Accountabilities:

• Provide comprehensive administrative support and coordination to the Global Head of EHSS.
• Schedule meetings, calls, and interactions based on leader/function priorities.
• Organize large events (Team and Leadership).
• Manage specialty documents and correspondence (agendas, reports, emails, presentations).
• Coordinate communications with internal/external customers; direct people to appropriate resources.
• Build cross-department networks to answer questions and accomplish responsibilities.
• Handle responsibilities with confidentiality.
• Arrange travel and complete expense reports on time.
• Support Purchase Order (PO) process: prepare vendor documentation, submit payment requests into the accounting system, and respond to accounts payable/payee inquiries.
• Use Microsoft Outlook, Word, Excel, and PowerPoint to track, document, and report data.
• Research solutions and respond to email/phone inquiries with minimal input.
• Initiate and participate in improvement processes.
• Own and execute onboarding for new team joiners and internal transfers.

Education/Experience & Qualifications:

• High school diploma/GED required; Associate or Bachelor’s preferred.
• Minimum 8 years relevant work experience (or equivalent training/experience); some industry experience preferred.
• Advanced Microsoft Outlook, Word, Excel, PowerPoint; strong PC literacy.
• Excellent verbal and written communication.

Benefits (as stated):

• 401(k) with company match and Annual Retirement Contribution Plan; tuition reimbursement; health & wellness programs; generous time off (vacation and option to purchase additional days); community outreach programs.