Executive Coordinator

Royal Credit Union; Eau Claire (WI); On-site; USD 35,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k match

Paid leave

Vacation accrual

Tuition reimbursement

Student loan assistance

Pet insurance

Childcare reimbursement

Job summary

Royal Credit Union is seeking an Executive Coordinator to extend the capacity of the Executive Assistant team by coordinating executive calendars and travel logistics, preparing accurate and professional materials, and supporting improvement of administrative processes through technology and automation.

You will manage scheduling, meetings, events, travel, expenses and enterprise administrative support to help leaders focus on priorities.

Qualifications

• Associate’s Degree in Administrative Profession, Executive Assistant, or Business Management or related job experience.
• Must be bondable and maintain confidentiality.
• Strong organization and time-management skills with the ability to prioritize multiple schedules and changing priorities.
• Clear written and verbal communication with the ability to prepare accurate, professional materials.

Responsibilities

• Coordinate executive calendars, meetings, travel and logistics; extend the EA team’s capacity.
• Prepare accurate, professional materials and reports for leadership.
• Support process improvement through technology and automation.

Skills

Organization

Time management

Written & verbal comms

MS Office proficiency

Problem solving

Education

Associate’s Degree or related job experience

Tools

Microsoft Office

Job description

Team Members are at the core of who we are; living our core values of making a difference, doing the right thing, making it easy, being caring, being friendly, nice, and respectful, and taking ownership. Perhaps Royal is the change you’re looking for. Royal Credit Union is looking for caring, energetic team members who want to create a positive impact in the lives of our Members.

Do you thrive on keeping complex schedules, meetings, and priorities organized while providing reliable support behind the scenes? Become an Executive Coordinator at Royal Credit Union! In this role, you’ll coordinate executive calendars and logistics, prepare accurate and professional materials, and help improve administrative processes through technology and automation.

Why Royal?

• Member and Community Focused: We are dedicated to making a positive impact on our Members and the communities we serve, going beyond financial services to enrich lives and foster growth.
• Supportive Environment: Join a collaborative, values-driven workplace that is always evolving. We support each other and work together to achieve our goals.
• Professional Growth: We offer numerous opportunities for training and advancement, helping you continuously develop and advance your skills.
• Empowerment: We empower our team members to make decisions and drive initiatives that help our Members achieve their financial goals. Your ideas and contributions are valued and encouraged.
• Community Involvement: Engage with your local community through various initiatives and events, making a tangible difference where you live and work. Be part of something bigger.

What You’ll Do

The Executive Coordinator will extend the capacity of the Executive Assistant team by providing confidential, accurate and timely administrative coordination in support of the executive team and their direct reports. Manages scheduling, meeting and event logistics, travel, expenses, and enterprise administrative support so leaders can focus on priorities.

Our Commitment To You

• Compensation: $25.39 - $28.40 (candidates with significant related experience may be higher)
• Benefits: Royal is proud to take care of our team members and their families! In addition to our comprehensive medical, dental, and vision insurance plans, Royal offers a 5% 401k employer match, paid family and sick leave, vacation and sick time accruals, childcare reimbursement, tuition and student loan debt assistance, pet insurance, and much more!

What’s Needed For This Position

• Associate’s Degree in Administrative Professional, Executive Assistant, or Business Management or related job experience.
• Must be bondable.
• Strong organization and time-management skills with the ability to prioritize multiple schedules, requests, deadlines, and changing priorities.
• Clear, effective written and verbal communication skills with the ability to prepare accurate, professional materials and provide responsive support to leaders and team members.
• Proficiency in Microsoft Office and digital solutions, with the ability to quickly learn new systems and use technology to improve everyday work.
• Keen attention to detail, sound judgment, and problem-solving skills with the ability to work independently and deliver accurate, high-quality work in a fast-paced environment.
• Ability to handle confidential information with discretion, adapt positively to change, collaborate effectively with others, and provide a high level of service.

We’d Love To See

• Experience working in the field of Administrative Support.
• Experience supporting multiple leaders coordinating complex calendars, meetings, travel, or events.
• Experience in evaluating processes for automation.
• Certifications relating to the profession.

Work Schedule

• Full-Time, hourly position located at Royal Credit Union’s Corporate Center in Eau Claire, WI.
• Hours will generally be Monday through Friday, 8:00am – 5:00pm with occasional evening and weekend hours, as needed.

Training

• Prior to starting a normal work schedule, new Royal team members must attend Foundation Training at our Corporate Center in Eau Claire, WI from 9:00am - 4:30pm on Monday and Tuesday during their first week of employment. Out-of-town learners may be eligible for reimbursement of travel and lodging expenses, subject to Royal's travel and expense reimbursement guidelines.
• Foundation Training covers fundamental information about Royal’s culture and core values which sets the stage for team members to be successful within our organization.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status or status as an individual with disability.