Executive Communications Coordinator

University of Texas; Austin, Northern (TX, KY); Hybrid; USD 63,000 - 77,000; Full time

Job summary

University of Texas on the Austin campus seeks an Executive Communications Coordinator to support University Marketing and Communications. You will research, draft, and polish executive speeches and messages, coordinating communications workflows and event details with campus partners.

You will collaborate with executive leadership, manage writing projects and calendars, and ensure timely, accurate delivery across channels with strong editorial standards.

Qualifications

• Bachelor’s degree in a related field and five years of experience in a writing or editorial/communications role.
• Proficiency with project management platforms (e.g., Asana) and editorial planning tools.
• Excellent organizational skills with ability to manage multiple deadlines.
• Strong written and verbal communication skills.
• Experience creating and managing email campaigns.

Responsibilities

• Write, research, and edit speeches, remarks, talking points, and video scripts.
• Coordinate executive event communications with colleges and departments.
• Manage executive messaging calendars, deadlines, and reviews.
• Ensure accurate and timely delivery of communications through appropriate channels.

Skills

Project management

Writing

Communications

Organizational skills

Education

Bachelor's degree

Master's degree

Tools

Asana

Microsoft Word

Scheduling software

Job description

**Job Posting Title:**Executive Communications Coordinator**----****Hiring Department:**University Marketing and Communications**----****Position Open To:**All Applicants**----****Weekly Scheduled Hours:**40**----****FLSA Status:**Exempt from FLSA**----****Earliest Start Date:**Immediately**----****Position Duration:**Expected to Continue**----****Location:**UT MAIN CAMPUS**----****Job Details:****Purpose**The Executive Communications Coordinator supports University Marketing and Communications (UMAC) through writing, research, coordination, and relationship management. Working closely with the Executive Speechwriter, the role develops executive messaging, manages communications workflows and event details, partners with university departments, and provides writing support for UMAC leadership. **General Notes*** Must be authorized to work in the United States on a full-time basis for any employer without sponsorship.* This position is funded for 24-months from the start date with the possibility of extension. **Responsibilities*** **Writing and Research:** Support the Executive Speechwriter in researching, drafting, and editing speeches, remarks, talking points, presentations, announcements, video scripts, and other executive communications. Research and gather stories, institutional data, background information, and other content to strengthen executive communications. Coordinate reviews with university stakeholders to verify information and ensure communications are accurate, consistent, and complete. Support UMAC leadership with special writing projects, executive messaging, and other priority communications needs.* **Leadership Event Appearances and Social Media Coordination:** Coordinate communications supporting key presidential and executive programs, appearances, events, and initiatives. Serve as a communications liaison to colleges, schools, units, and departments hosting or supporting executive events, ensuring communications needs and details are addressed. Partner with UMAC, University Events and Experience, and other university colleagues to develop communications plans and supporting content for executive programs and events. Ensure social media opportunities and needs related to executive priorities, appearances, events, and announcements are identified and coordinated with the appropriate UMAC colleagues.* **Project Management:** Coordinate the planning and delivery of presidential and executive messaging, including campus-wide announcements and communications cascades. Maintain executive communications calendars and track upcoming messaging needs, deadlines, and deliverables. Manage timelines, content inputs, stakeholder reviews, approvals, and other details necessary to move communications from development through delivery. Help ensure final communications are delivered accurately, on schedule, and through the appropriate channels.* Other related functions as assigned. **Required Qualifications*** Bachelor’s degree in a related field.* Five years of experience in a writing, content coordination, or other editorial/communications role.* Proficiency with project management platforms (e.g., Asana) and editorial planning tools (e.g., Microsoft Word, content calendars, scheduling software).* Exceptional organizational skills and attention to detail, with a proven ability to manage multiple projects and deadlines simultaneously.* Strong written and verbal communication skills.* Familiarity with content production workflows, including writing, editing, design and publishing processes.* Experience creating and managing email campaigns. *Relevant education and experience may be substituted as appropriate.* **Preferred Qualifications*** Master's degree.* Experience working in higher education and interacting with executive leadership teams.* Experience coordinating a highly visible, highly public portfolio.* Ability to collaborate with a wide range of stakeholders, including faculty, staff, and external vendors.* Familiarity with AP Style or other editorial guidelines.* Professional experience working with the executive suite at corporations or working at a marketing or creative agency is a plus. **Salary**$70,000 +negotiable depending on experience. **Working Conditions*** May work around standard office conditions.* Repetitive use of a keyboard at a workstation.* Occasional overtime during peak periods.* This position is based in Austin, TX and is required to work on campus. **Required Materials*** Resume/CV* Letter of interest* Three writing samples.* 3 work references with their contact information; at least one reference should be from a supervisor **Important** **for applicants who are NOT current university employees or contingent workers:** You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.