Executive Chief of Staff & Strategy Partner

Boys & Girls Clubs of Oakland; Oakland (CA); On-site; USD 140,000 - 190,000; Full time

Job summary

Boys & Girls Clubs of Oakland (BGCO) seeks a Chief of Staff to partner with the CEO, drive strategic priorities, and coordinate cross-functional initiatives across the organization.

The COS will help align executive leadership, monitor performance metrics, and manage high-priority programs while upholding BGCO’s youth-centered mission and values. This on-site role emphasizes discretion and collaboration.

Qualifications

• 8–12 years of progressively responsible leadership experience, preferably in nonprofit, education, youth development, multi-site operations, or a similarly complex organization.
• Proven ability to manage people, projects, budgets, and competing priorities.
• Strong strategic thinking, analytical, organizational, and problem-solving skills.
• Excellent written and verbal communication skills, including the ability to communicate effectively with staff, executives, Board members, funders, and community partners.
• Proven ability to lead through influence, build consensus, and manage sensitive matters with discretion.

Responsibilities

• Partner with the CEO to advance strategic priorities, manage major initiatives, and ensure timely follow-through.
• Prepare agendas, materials, and follow-up actions for executive, leadership, and Board-related meetings.
• Support alignment between the CEO, executive team, department leaders, and Club leadership.
• Serve as a representative or proxy for the CEO in selected meetings, communications, and organizational initiatives.
• Lead or coordinate special projects, ensuring clear goals, timelines, budgets, and measurable outcomes.
• Identify emerging challenges, provide practical recommendations, and support timely decision-making.
• Foster a culture of collaboration, accountability, professionalism, and continuous improvement.
• Support coordination across departments and Clubhouses to promote efficient, consistent operations.
• Help ensure that organizational priorities, policies, and initiatives are communicated clearly and implemented effectively.
• Support the CEO and department leaders in monitoring organizational performance, key metrics, and progress against strategic priorities.
• Assist with annual planning, including organizational priorities, budget development, and resource allocation.
• Support department leaders with budget monitoring, forecasting, and financial accountability as needed.
• Identify opportunities to improve internal processes, systems, workflows, and cross-departmental collaboration.
• Support implementation of operational improvements and organizational change initiatives.
• Support clear, timely, and consistent internal communications across BGCO.
• Help ensure that leadership decisions, organizational priorities, and important updates are communicated appropriately to staff.
• Build and maintain productive relationships with Board members, funders, community partners, government representatives, and other external stakeholders.
• Represent BGCO professionally in meetings, community settings, and partner engagements.
• Support preparation for Board meetings, committee meetings, donor engagements, and other high-level organizational activities.
• Support a positive, respectful, and accountable organizational culture aligned with BGCO’s mission and values.
• Promote collaboration, trust, staff engagement, and professional growth across the organization.
• Provide leadership and support to designated administrative or project staff.
• Support performance management, goal setting, professional development, and accountability systems for assigned staff.
• Help reinforce clear expectations, consistent communication, and constructive problem-solving throughout the organization.

Skills

Leadership

Strategic thinking

Communication

Cross-functional collaboration

Discretion

Problem solving

Education

Bachelor's degree

Advanced degree preferred

Tools

MS Office

Project management tools

Job description

Boys & Girls Clubs of Oakland (BGCO) seeks a Chief of Staff to partner with the CEO, drive strategic priorities, and coordinate cross-functional initiatives across the organization.

The COS will help align executive leadership, monitor performance metrics, and manage high-priority programs while upholding BGCO’s youth-centered mission and values. This on-site role emphasizes discretion and collaboration.