Executive Business Partner to the CEO

Power Factors; Boston (MA); On-site; USD 110,000 - 150,000; Full time

Job summary

Power Factors is seeking an Executive Business Partner to be the CEO’s right hand, blending high‑level executive support with leadership of office operations. You’ll protect the CEO’s time, anticipate needs, and ensure leadership meetings run smoothly, while shaping how the ELT/SLT operates and communicates across the company.

You’ll coordinate Board logistics, manage confidential matters, plan internal events, and oversee US office facilities.

Qualifications

• 5+ years of executive support experience and have partnered closely with a CEO.
• Experience handling sensitive and confidential information with absolute discretion.
• Polished and professional; able to represent the CEO and the company with Board members and partners.
• Strong organizer and project manager; coordinating executive leadership meetings and follow-up.

Responsibilities

• Manage the CEO’s calendar, priorities, travel, expenses, and correspondence with sound judgment.
• Prepare meeting materials, briefings, and follow-ups for the CEO.
• Coordinate Board and committee scheduling, logistics, and materials.
• Own ELT/SLT meeting rhythm, agendas, notes, and action tracking.
• Plan and oversee internal events and town halls with Marketing.
• Oversee US office facilities, vendors, leases, and safety.
• Provide direction to administrative staff across regions and establish consistent practices.

Skills

Executive support

Calendar management

Discretion

Project management

Time zones

Microsoft 365

Tools

Microsoft 365

Collaboration tools

Job description

ABOUT POWER FACTORS

Power Factors is a software and solutions provider leading the next generation of clean energy with Unity, one of the most extensive and widely deployed renewable energy management suites (REMS) in the market. With over 300 GW of wind, solar, and energy storage assets managed worldwide across more than 600 customers and 18,000 sites, Power Factors manages 25% of the world’s renewable energy data.

Power Factors’ Unity REMS supports the entire energy value chain, from monitoring and controls to market analytics. The company’s suite of open, data-driven applications empowers renewable energy stakeholders to collaborate, automate critical workflows, and make more informed decisions to maximize asset returns. Energy stakeholders receive end-to-end support, including solutions for SCADA & PPC, centralized monitoring, performance management, commercial asset management, and field service management.

With deep domain expertise, AI-powered insights are delivered at scale so businesses can optimize assets, unlock growth, and make smarter decisions as the world rapidly transitions to clean energy. Power Factors fights climate change with code.

Outside China and India

ABOUT THE ROLE

The Executive Business Partner is the CEO’s right hand for everything administrative, and a trusted point of contact for the Board, the Executive Leadership Team (ELT), and the Senior Leadership Team (SLT). The role combines high-level executive support with leadership of office operations. You will keep the leadership team’s operating rhythm running smoothly and make sure our offices give people what they need to do their best work.

Your first priority is the CEO: protecting their time, anticipating their needs, and keeping things moving. You are also the steward of how leadership meets, communicates, and shows up for the wider company.

Travel: Periodic travel to other offices and events

What You’ll Do

Support the CEO

• Manage the CEO’s calendar, priorities, travel, expenses, and correspondence, with sound judgment on what needs attention and what doesn’t
• Prepare the CEO for meetings with briefing materials, follow-ups, and tracking of commitments
• Handle sensitive and confidential matters with complete discretion
• Anticipate needs and resolve issues before they reach the CEO

Serve as Board Liaison

• Coordinate Board and committee scheduling, logistics, and meeting preparation
• Manage Board materials, communications, and follow-up actions
• Represent the CEO and the company professionally in all Board interactions

Run the Leadership Operating Cadence

• Own the scheduling and rhythm of ELT and SLT meetings, offsites, and planning cycles
• Help ensure meetings run effectively: agendas, pre-reads, timekeeping, notes, and action tracking
• Follow up to keep decisions and commitments moving

Partner on Internal Communications and Events

• Partner with Marketing to plan and deliver internal town halls and all-hands meetings
• Plan and oversee internal events across the offices, from team gatherings to leadership events

Manage Offices and Facilities

• Serve as office manager
• Oversee facilities management for the US offices: vendors, leases and landlord relationships, space, equipment, supplies, and safety
• Make sure every office has what it needs to operate well

Lead Administration Globally

• Provide direction and guidance to administrative staff in other geographies
• Establish consistent practices, standards, and support across regions
• Manage and develop administrative team members

Why This Role

You will work directly with the CEO and leadership team at a pivotal level of the company. Your work shapes how leadership operates and how people experience our offices every day.

What You’ll Bring

We care about how you operate as much as your background. You might come from executive support, operations, chief-of-staff work, or another path. You are:

• Experienced. You bring 5+ years of executive support experience and have partnered closely with a CEO.
• Trustworthy. You have experience handling sensitive and confidential information with absolute discretion. This is essential for working with the ELT and Board.
• Polished and professional. You have the presence and judgment to represent the CEO and the company with Board members, executives, and external partners.
• A strong organizer and project manager. You have experience coordinating executive leadership meetings, including agendas, notes, and follow-up on action items, and working closely with executive leadership teams.
• A capable leader. You can guide and develop administrative or support staff across time zones and cultures.
• Comfortable with technology. You are proficient with Microsoft 365 and collaboration tools, and you pick up new systems quickly.
• Eligible to work in the United States.

Nice to have: experience with Board governance, multi-office or multi-country operations, facilities or vendor management, or event planning.

LIFE @ POWER FACTORS

We are an agile software development company – big enough to make an impact, but small enough to move quickly and execute in a growing industry. We are a team of bold and ingenious talents driven by results. We are passionate about making the world a better place. We seek fierce and humble people to help us achieve our ambitious plan.

WHY JOIN US

By joining the Power Factors team, you’ll be part of a dynamic group of innovative and driven individuals dedicated to making a positive impact. Every day, your work will directly contribute to advancing clean energy solutions and supporting global sustainability initiatives. Our culture runs deep and shows up in how we work together - committed, conscientious and collaborative. With many opportunities for professional growth, Power Factors is here to support your development as we lead the charge in transforming the energy industry.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER

Power Factors is an Equal Opportunity Employer committed to engaging a diverse workforce and sustaining an inclusive culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.