Executive Business Partner to CEO

Seer Interactive; Philadelphia (Philadelphia County); Hybrid; USD 90,000 - 115,000; Full time

Job summary

Seer Interactive, a remote-first digital marketing consultancy, seeks an Executive Business Partner to the CEO based in Philadelphia (HQ optional). You will manage the CEO’s calendar, travel logistics, and high-level relationships with clients, conference organizers, and boards, adapting to evolving priorities and ambulatory plans.

You’ll use AI-powered systems, craft strategic communications, and build repeatable processes to scale leadership impact and thought leadership initiatives.

Qualifications

• Experience supporting a founder/CEO or high-visibility executive.
• Ability to manage calendar, travel logistics, and meeting coordination for multiple stakeholders.
• Strong written and verbal communication across audiences, including CMOs and board members.
• Demonstrated judgment handling sensitive personal, financial, or business matters.
• Comfort with building and improving workflows and AI-assisted processes.

Responsibilities

• Own CEO’s calendar, understanding not just what’s on it but why.
• Produce a weekly annotated itinerary with context for each meeting.
• Handle travel logistics and vendor coordination, including visas when necessary.
• Sit in on sales calls when relevant and turn insights into next steps.
• Manage BD leads from first contact through handoff with urgency.
• Coordinate relationship-building dinners, gifts, and VIP touches.
• Support board logistics, materials, and event coordination.
• Leverage AI tools to prep meetings, review calendars, and track thought leadership.

Skills

Executive support to CEO

Speaker fee negotiation

High-agency operator

Emotional intelligence

Written communication

Ambiguity tolerance

Tools

AI tools / AI-powered systems

Job description

Seer Interactive is a digital marketing consultancy that harnesses compassion, data, and technology to make a mark on our communities - our coworkers, our clients, our industry, and our neighbors. We believe in relentlessly pursuing (and sharing) the truth – bringing together millions of data points from quantitative and qualitative sources to base our decisions on. Our purpose is to unlock potential for our communities mentioned above. Our vision is a world where it’s easy to do the right thing throughout those communities. If you’re ready to uplift others, challenge your ego, commit to the truth, and be better than yesterday – keep reading.

Seer is a remote first agency and Certified B-Corp with team members working across the country. If an office environment is more your style, this position can also sit in our HQ office, Philadelphia. We can only consider candidates based in the US who are able to work continental US based hours.

The Role

As the Executive Business partner to the CEO, you don't wait for a job description to tell you what's needed next, you see it before anyone asks. This role sits closest to Seer’s Founder and CEO, and is built for someone who treats his time, his relationships, and his reach as things worth protecting and growing. Some days that means negotiating a speaker fee and locking down travel logistics. Other days it means sitting in on a sales call, catching what mattered, and turning it into a next step. You're equally comfortable with filling out event paperwork and making a warm introduction to a CMO. This role is for someone who wants to build their own systems rather than follow someone else's, who gets energized by ambiguity, and who is already becoming the kind of AI-native operator who doesn't just maintain what's been built, but builds the next thing themselves. This role will support the hours the CEO is working, which may mean support outside of typical 9-5, must be based in Philadelphia and willing to work in our Fishtown office as needed.

Role Highlights

Conference & Speaking Circuit

• Own the full speaking pipeline for CEO, from inquiry (inbound and outbound) through logistics through post-event follow-up
• Build and maintain relationships with conference organizers directly, with the goal of getting CEO into rooms he's not already in
• Own the annual re-engagement cadence with past conference contacts and organizers to help secure speaking slots year over year
• Handle all speaker-specific logistics: fee and hotel/flight allowance negotiation, bio, headshot, W9, vendor forms, ground transport, expense and reimbursement tracking, deadline tracking with organizers (session title, description, key takeaways), day-of tech checks
• Own a shared presentation tracker with CEO

Travel Management

• Price, book, and monitor all travel tied to speaking engagements and business travel, including visa coordination when necessary
• Build custom itineraries around CEO's preferences for airport timing, routing, and hotel standards
• When CEO travels, proactively identify clients and prospects nearby worth a visit, and help make that time count

Business Development & Client Relationships

• Manage BD leads that come through CEO directly, from first contact through handoff, owning timing and booking with urgency
• Sit in on sales calls when relevant, ask questions, and turn what you learn into next steps and follow-through
• Review call transcripts and project context to synthesize what's happening on key accounts, and flag where Founder can add value

Calendar, Scheduling & Meeting Coordination

• Own CEO’s calendar, understanding not just what's on it but why
• Produce a weekly brief with an annotated itinerary: times, locations, attendees, and context for each meeting
• Catch and resolve scheduling conflicts before they become problems
• Brief CEO ahead of meetings with the context needed to walk in prepared

Key Relationship & Recognition Management

• Manage VIP contacts and logistics tied to our CEO's most important external relationships
• Coordinate dinners, reservations, and relationship-building touchpoints
• Own an ongoing cadence for ad hoc goodwill and team recognition moments (thank yous, gifts, milestone recognition) as they come up, and build this into an increasingly AI-supported system over time

Board & Nonprofit Support

• Support board logistics, including meeting coordination, materials, and event support

AI Systems & Tools

• Use and maintain existing AI-powered systems that support this role (meeting prep, calendar review, BD intake, thought leadership tracking)
• Grow into someone who doesn't just maintain these systems, but proposes and builds new ones as you learn what's needed

Daily & Personal Support

• Handle day-to-day logistics (meals, errands, home needs)
• Maintain inbox access for utility purposes (confirmations, login lookups, logistics), with no expectation of full inbox management
• Manage monthly credit card transaction tagging and categorization

Essential Skills

• You have experience in the conference and speaking circuit, with real relationships with organizers, not just familiarity with how events run
• You are able to negotiate speaker fees and logistics without hand-holding
• You are a high-agency operator who converts a one-liner into a fully executed outcome without waiting to be told what's needed
• You have strong emotional intelligence and can read a room and adapt quickly
• You have excellent written communication and can draft across audiences, from CMOs and board members to vendors, without needing heavy editing
• You have managed sensitive personal, financial, or business matters in a prior role and understand what stays internal without being told
• You are organized under ambiguity and can track multiple concurrent workstreams, deadlines, and relationships without a system handed to you
• You feel energized by the idea of your role changing day to day depending on what's most important, not just what's on a fixed task list
• You are comfortable using AI tools day-to-day, and open to growing into someone who builds your own workflows over time

Bonus

• You have experience supporting a founder, CEO, or other high-visibility executive directly
• You have a network in the conference or speaking circuit that you bring with you
• You have built or maintained your own AI-supported workflows or systems in a prior role

30/60/90

First 30 Days — Learn

• Shadow the full conference and speaking pipeline, from inbound inquiry through post-event follow-up
• Learn CEO's calendar, preferences, and communication style
• Get access to and understand the existing AI systems supporting this role (calendar review, BD intake, thought leadership tracking)

60 Days — Build

• Independently own the weekly brief and calendar coordination
• Take ownership of at least one full speaking engagement end to end
• Begin building the goodwill and recognition cadence into a repeatable system

90 Days — Lead

• Operate independently across the speaking pipeline, travel, and key relationship management without oversight
• Propose your first improvement or automation to an existing AI-supported workflow
• Be a trusted presence on BD leads that come through CEO, with clear judgment on when to elevate and when to run with it

This might not be the right role for you if....

• You prefer a role with a fixed, predictable task list and a clearly defined scope
• You're looking for a purely logistics or admin-focused position without relationship-building or BD components
• You need structure handed to you rather than building it yourself
• You're not comfortable with high ambiguity or a job that looks different day to day

$90,000 - $115,000 a year

• Your final offered compensation will be determined by your skills and experience
• Evaluation of comp at least once a year
• Benefits

Have questions about recruitment at Seer? Check out our Custom GPT: Guide to Talent Acquisition at Seer to drop in your questions! You can ask it anything about ourhiringprocess, and how to best prepare for aninterviewwith us.

As a B-Corp Certified organization, we are committed to creating an inclusive environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Not ready to apply but want to keep in touch? Stay connected via our monthly Career Update newsletter! We’ll share curated content on Seer, open roles, industry insights, career advice, events you don't want to miss, and more (so you never miss a beat).

#LI-Remote