Executive Business Partner & Employee Experience Manager

Secco Squared; New York (NY); In loco; USD 110.000 - 160.000; Tempo pieno

Descrizione del lavoro

Secco Squared, LLC is seeking an Executive Business Partner & Employee Experience Manager to serve as the CEO’s trusted right hand. The role blends high-level executive support with people-focused initiatives to strengthen culture and operations.

You will own the CEO’s calendar, anticipate priorities, and coordinate both professional and personal responsibilities. You will also drive onboarding/offboarding, employee engagement programs, and cross-department project coordination in a fast-paced

Competenze

• 2+ years in executive support or related role.
• Proven experience directly supporting a CEO or senior leader.
• Exceptional calendar management and time management.
• Ability to anticipate executive needs and priorities.
• Experience coordinating onboarding and offboarding preferred.
• Excellent written and verbal communication skills.
• Strong interpersonal skills across levels of the organization.
• Discretion and professional handling of confidential information.

Mansioni

• Serve as a trusted right hand to the CEO, handling professional and personal responsibilities.
• Own the CEO’s calendar, scheduling, meetings, and priorities.
• Anticipate CEO needs and proactively manage responsibilities.
• Coordinate travel, accommodations, and logistics for business and personal matters.
• Support employee engagement initiatives and strengthen company culture.
• Assist with onboarding and offboarding processes and new hire workflows.
• Improve internal processes and communication across departments.
• Partner with leadership to reinforce company values and maintain a positive workplace.

Conoscenze

Executive support

Calendar management

People relations

Project coordination

Onboarding/offboarding

Descrizione del lavoro

Secco Squared is a growing performance marketing company based in New York City. We operate in a fast-paced, entrepreneurial environment where strong relationships, collaboration, accountability, and execution are central to our success.

We’re a close-knit team with ambitious growth plans, and we believe that creating a positive, engaging workplace is just as important as delivering strong business results.

As we continue to expand, we’re looking for an exceptional individual who can work closely with our CEO while playing an important role in our company’s operations, employee experience, and culture.

About the Role

We’re seeking a highly organized, proactive, personable, and energetic Executive Business Partner & Employee Experience Manager to serve as a trusted right hand to our CEO.

This is a unique opportunity for someone who excels at executive support, enjoys working with people, and takes pride in making things happen.

The ideal candidate is someone who naturally anticipates needs, stays ahead of priorities, and thrives on bringing organization and structure to a busy executive’s professional and personal life.

Equally important, we’re looking for someone who brings positive energy to the workplace, builds meaningful relationships with employees, and helps create an environment where people feel connected, appreciated, and excited to come to work.

This role combines high-level executive and personal support, employee engagement, onboarding and offboarding coordination, and business operations.

We’re not looking for someone who simply follows instructions or manages a calendar. We’re looking for someone who takes ownership, thinks ahead, solves problems, and becomes an indispensable part of our team.

Key Responsibilities

Executive Partnership & Personal Support

• Serve as a trusted right hand to the CEO, providing comprehensive support across professional and personal responsibilities.
• Take full ownership of the CEO’s calendar, scheduling, appointments, meetings, and daily priorities.
• Develop a strong understanding of the CEO’s preferences, working style, and needs to proactively anticipate and manage responsibilities.
• Manage complex scheduling, identify conflicts, prioritize commitments, and ensure the CEO’s time is used effectively.
• Coordinate business and personal appointments, travel arrangements, reservations, and day-to-day logistics.
• Provide personal administrative and organizational support, helping simplify and coordinate responsibilities outside the office.
• Act as a gatekeeper for the CEO’s time, ensuring important matters receive appropriate attention.
• Prepare for upcoming meetings, coordinate necessary materials, and ensure timely follow-up on action items.
• Track commitments, deadlines, and ongoing projects to ensure nothing falls through the cracks.
• Communicate and coordinate with employees, business partners, vendors, and external service providers.
• Establish and maintain organizational systems that improve efficiency, productivity, and follow-through.
• Handle confidential business and personal information with exceptional professionalism, discretion, and sound judgment.

Employee Engagement & Company Culture

• Play an active role in building and maintaining a positive, welcoming, and engaging workplace.
• Serve as an approachable, personable, and trusted presence throughout the office.
• Build strong relationships with employees across departments and help foster a collaborative team environment.
• Develop and coordinate employee engagement initiatives that strengthen morale, relationships, and company culture.
• Organize company events, team-building activities, celebrations, employee recognition programs, and other meaningful experiences.
• Identify creative opportunities to make the workplace more enjoyable, engaging, and connected.
• Recognize employee milestones, birthdays, achievements, and team successes.
• Proactively identify opportunities to improve employee satisfaction and the overall workplace experience.
• Help create an environment where employees feel appreciated, supported, and motivated.
• Partner with leadership to reinforce company values and maintain a positive, professional, and collaborative culture.

Employee Onboarding & Offboarding

• Coordinate and manage the administrative aspects of employee onboarding and offboarding.
• Ensure new employees have a welcoming, organized, and positive experience from their first day.
• Coordinate onboarding schedules, employee introductions, equipment, technology access, and necessary documentation.
• Work with department leaders and relevant team members to ensure new hires are properly prepared and integrated.
• Maintain organized onboarding checklists, employee records, and related administrative processes.
• Coordinate employee offboarding logistics, including equipment returns, access removal, documentation, and transition procedures.
• Help ensure onboarding and offboarding processes are consistent, efficient, and professionally managed.
• Identify opportunities to improve the overall employee experience throughout the employee lifecycle.

Business Operations & Special Projects

• Support day-to-day office operations and help ensure the workplace runs efficiently.
• Take ownership of assigned projects and initiatives from beginning to completion.
• Manage multiple responsibilities and competing priorities while maintaining exceptional attention to detail.
• Coordinate with department leaders, employees, vendors, and external partners.
• Establish and maintain systems for tracking projects, deadlines, and important information.
• Identify opportunities to improve internal processes, organization, and communication.
• Proactively follow up on outstanding tasks and commitments.
• Handle unexpected challenges calmly, independently, and with a solutions-oriented approach.
• Take initiative and find ways to make the CEO and the broader organization more effective.
• Support additional operational responsibilities as the company continues to grow.

Who We’re Looking For

Exceptionally Organized: You thrive on structure, planning, and managing multiple priorities. You’re detail-oriented, dependable, and know how to keep things moving without constant reminders.

Proactive & Anticipatory: You think ahead, recognize what needs to be done, and take action before being asked. You enjoy solving problems and making life easier for the people you support.

Personable & Approachable: You’re naturally friendly, engaging, and easy to talk to. You genuinely enjoy building relationships and connecting with different personalities.

Positive & Energetic: You bring enthusiasm, optimism, and a great attitude to work. You enjoy creating an environment where people feel comfortable, motivated, and supported.

Professional & Discreet: You understand the importance of confidentiality, personal boundaries, and good judgment, especially when working closely with a CEO.

Independent & Resourceful: You’re comfortable taking ownership of responsibilities, making thoughtful decisions, and executing without constant supervision.

Adaptable & Flexible: You thrive in an entrepreneurial environment where priorities can shift and every day may look different.

Hardworking & Accountable: You take pride in your work, follow through on commitments, and consistently hold yourself to a high standard.

Emotionally Intelligent: You understand how to navigate different personalities, build trust, and handle sensitive situations with maturity and professionalism.

Growth-Oriented: You’re motivated by the opportunity to take on new challenges, contribute ideas, and grow alongside an expanding company.

Qualifications

• 2+ years of experience in executive support, executive operations, executive business partnership, or a related role.
• Proven experience directly supporting a CEO, founder, or senior executive.
• Exceptional calendar management, scheduling, organizational, and time-management skills.
• Demonstrated ability to anticipate executive needs, manage competing priorities, and operate independently.
• Experience providing both professional and personal administrative support to an executive.
• Experience contributing to employee engagement, company culture, workplace initiatives, or team-building activities.
• Experience coordinating employee onboarding and offboarding processes preferred.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to build relationships across all levels of an organization.
• Exceptional attention to detail, follow-through, and problem-solving abilities.
• Strong judgment, professionalism, and discretion when handling confidential information.
• Proficiency with modern productivity, calendar, communication, and project management tools.
• Experience working in a growing, entrepreneurial, or founder-led organization strongly preferred.