Executive Business Partner

Falconx; United States; Hybrid; USD 140,000 - 178,000; Full time

Job summary

FalconX is seeking an exceptional Executive Business Partner to work closely with our Founder & CEO. This role combines outstanding executive support with the business understanding and judgment to keep the CEO's time, attention, and daily activities aligned with the company’s priorities.

You will own complex calendar management, travel, meeting preparation, communication, and day-to-day administration. You will develop a deep understanding of our business, key relationships, and leadership

Qualifications

• 5+ years of executive support experience in a fast-moving or high-growth environment.
• Excellent calendar management, travel planning, and administrative execution.
• Strong business curiosity to understand priorities, relationships, and context.
• Sound judgment handling competing demands and trade-offs with discretion.
• Clear written and verbal communication, executive presence and trust-building.

Responsibilities

• Manage the CEO's calendar proactively and across time zones.
• Coordinate complex schedules, resolve conflicts, and prioritize requests.
• Protect time for preparation, focused work, and key relationships.
• Ensure the CEO is prepared for meetings with agendas and background materials.
• Coordinate board, client, partner, and leadership meetings with materials ready.
• Triage requests, draft correspondence, and provide timely CEO responses.
• Capture decisions and follow up on action items with owners.
• Coordinate seamless travel and international itineraries.
• Handle expenses, invoices, and confidential records with care.
• Build systems to simplify recurring tasks and reduce last-minute requests.
• Stay aligned with CEO priorities and escalate issues when needed.
• Be a trusted presence in the New York office and collaborate across teams.

Skills

Executive support

Calendar management

Travel planning

Communication

Discretion

Meeting preparation

Prioritization

Job description

Who are we?

FalconX is a pioneering team of operators, investors, and builders committed to revolutionizing institutional access to the crypto markets. Operating at the intersection of traditional finance and cutting-edge technology, FalconX addresses the industry s foremost challenges: Navigating the digital asset market can be complex and fragmented, with limited products and services that support trading strategies, structures, and liquidity found in conventional financial markets. As a comprehensive solution for all digital asset strategies from start to scale, FalconX operates as the connective tissue empowering clients with seamless navigation through the ever-evolving cryptocurrency landscape.

About the role

FalconX is seeking an exceptional Executive Business Partner to work closely with our Founder & CEO. This role combines outstanding executive support with the business understanding and judgment to keep the CEO s time, attention, and daily activities aligned with the company s priorities. You will own complex calendar management, travel, meeting preparation, communication, and day-to-day administration. You will develop a deep understanding of our business, key relationships, and leadership priorities, using that context to anticipate needs, navigate competing requests, and make thoughtful decisions without constant direction. The ideal candidate takes pride in excellent executive support, brings calm and precision to a fast-moving environment, and understands why each meeting, commitment, and interaction matters.

What you ll do

• Manage the CEO s calendar proactively.
• Coordinate complex schedules across time zones, resolve conflicts, and assess requests against agreed priorities.
• Protect time for preparation, focused work, and important relationships.
• Ensure the CEO is prepared.
• Work with meeting owners to gather agendas, pre-reads, relevant background, and presentation inputs.
• Coordinate board, client, partner, and leadership meetings so materials and logistics are ready in advance.
• Manage communication and follow-through.
• Triage incoming requests, draft correspondence, and coordinate timely responses on behalf of the CEO.
• Capture decisions and action items from select meetings, follow up with owners, and flag commitments at risk of slipping.
• Coordinate seamless travel.
• Own domestic and international itineraries, accommodations, transportation, and related logistics.
• Anticipate disruptions and manage changes with urgency and attention to detail.
• Keep executive administration running reliably.
• Manage expenses, coordinate vendor invoices, and maintain organized, confidential records.
• Build systems that make recurring work easier and reduce avoidable last-minute requests.
• Apply business context to daily decisions.
• Stay close to the CEO s priorities and understand key initiatives, stakeholders, and dependencies.
• Use that knowledge to recommend what should be prioritized, deferred, or redirected, and recognize when an issue needs escalation.
• Be a trusted presence in the New York office.
• Build strong relationships across teams, stay attentive to practical needs affecting the CEO s work, and help information reach the right people.
• Partner with Workplace, People, and IT on relevant office, vendor, and onboarding coordination.
• Organize executive meetings, offsites, and visits.
• Coordinate logistics, communications, and materials with the relevant teams, ensuring a thoughtful experience for internal and external participants.

What you ll bring

• 5+ years of executive support experience, including supporting C-level leaders in a fast-moving or high-growth environment.
• Demonstrated excellence in complex calendar management, executive travel, meeting preparation, and administrative execution.
• Strong business curiosity and the ability to quickly understand a company s priorities, operating context, and key relationships.
• Sound judgment and confidence navigating competing demands, making practical trade-offs, and knowing when to seek direction.
• Exceptional attention to detail, discretion, and care when handling sensitive information.
• Clear written and verbal communication, executive presence, and the ability to build trust across levels and functions.
• A proactive, resourceful approach: you anticipate needs, take ownership, and follow through without repeated prompting.
• Comfort using technology and improving workflows to deliver better, more reliable executive support.
• Ability to work from our New York office 3–4 days per week.

The base pay for this role is expected to be between $140,000 and $178,000in the New York City Area. This expected base pay range is based on information at the time this post was generated. This role will also be eligible for other forms of compensation such as a performance linked bonus, equity, and a competitive benefits package. Actual compensation for a successful candidate will be determined based on a number of factors such as location, skillset, experience, qualifications and the level at which the candidate is hired.

Notice at Collection and Privacy Policy Applicants located in California and/or applying to a role based in California, please refer to our Notice at Collection and Privacy Policy here.

Inclusivity Statement

FalconX is committed to building a diverse, inclusive, equitable, and safe workspace for all people. Our roles are intended for people from all walks of life. We encourage all those interested in applying to our organization to submit an application regardless if you are missing some of the listed background requirements, skills, or experiences! As part of our commitment to inclusivity, FalconX would like to acknowledge that the EEOC survey has limited potential responses that you can select. For legal reasons, FalconX must use this language to align with federal requirements, however, we want to ensure that you are able to provide a response to our own voluntary survey questions about your identity that best aligns with your most true self. FalconX is an equal opportunity employer and will not discriminate against an applicant or employee based on race, color, religion, national origin, ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, veteran or military status, genetic information, citizenship, or any other legally-recognized protected basis under federal, state, or local law. Applicants with disabilities may be entitled to reasonable accommodation under the Americans with Disabilities Act and other applicable state or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on FalconX. Please inform FalconX s People team at [e-mail], if you need assistance with participating in the application process.