Executive Business Partner

IONNA LLC; North Carolina; On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

401(k) plan after 90 days

Unlimited PTO

Paid holidays

Job summary

IONNA LLC in Durham, NC is seeking an Executive Business Partner to support the Executive Leadership Team with proactive executive support, board coordination, and meeting preparation. You will coordinate calendars, travel, and agendas while maintaining confidentiality and high professionalism.

The role also leads employee engagement, workplace operations, and strategic projects to enhance organizational effectiveness and leadership readiness.

Qualifications

• Bachelor's degree preferred or equivalent combination of education and experience.
• 7+ years supporting senior executives, C-suite leaders, founders, or executive leadership teams.
• Experience supporting Board of Directors activities and executive-level meetings.
• Strong experience managing complex calendars, travel, executive logistics, and competing priorities.
• Experience creating executive presentations, reports, and professional business communications.
• Exceptional organizational, communication, and time-management skills.
• Proven ability to work independently, solve problems, exercise sound judgment, and manage confidential information.
• High proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word) and collaboration platforms.
• Willingness/Ability to travel up to 10% of the time for Board meetings, executive offsites, company events, and other business activities as needed.

Responsibilities

• Provide proactive support to the Executive Leadership Team.
• Manage complex calendars, executive scheduling, and travel arrangements.
• Prepare agendas, briefing materials, presentations, and meeting logistics.
• Track action items, commitments, and follow-up activities to ensure timely completion.
• Draft executive correspondence, reports, presentations, and communications.
• Handle confidential information with professionalism, discretion, and sound judgment.
• Coordinate Board meetings, executive visits, leadership meetings, and strategic planning sessions.
• Ensure leaders are prepared for key meetings, reviews, and strategic discussions.
• Coordinate meeting logistics, materials, and follow-up actions.
• Support employee engagement initiatives, recognition activities, onboarding efforts, and company events.
• Coordinate leadership offsites, celebrations, and employee-focused gatherings.
• Help ensure headquarters remain welcoming, organized, and prepared to support employees and visitors.
• Coordinate office supplies, workplace services, vendors, and meeting support within the approved budget.
• Support strategic initiatives and special projects on behalf of executive leadership.
• Provide planning, coordination, communication, and logistical support for key business priorities.
• Assist departments across the organization when additional coordination or project support is needed.
• Identify opportunities to improve organization, efficiency, and business execution.

Skills

Executive support

Calendar management

Travel coordination

Communication

Problem solving

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Collaboration platforms

Job description

Location: This position requires a full-time onsite presence in Durham, NC

Travel Requirement: Up to 10%

Compensation Range: DOE

Please note: We are only able to consider candidates who are U.S. citizens or lawful permanent residents (green card holders) and who do not require current or future visa sponsorship of any sort.

Job Summary

The Executive Business Partner serves as a trusted support partner to the Executive Leadership Team, providing proactive support that enables leaders to operate at maximum effectiveness. This role is responsible for executive support, Board coordination, leadership meeting preparation, follow-through on key priorities, and support of strategic business initiatives.

The ideal candidate is highly organized, resourceful, responsive, and solutions oriented. They anticipate needs, take ownership of challenges, and consistently drive work through completion.

In addition to supporting executives, this role coordinates employee engagement activities, company events, onboarding efforts, and workplace support that contribute to a positive employee experience.

Mission

Provide proactive executive support and organizational coordination that enables the Executive Leadership Team to focus on leading the business while ensuring priorities, projects, meetings, events, and workplace operations are executed effectively.

This version reflects all three pillars of the role:

• Organizational execution and project support
• Employee experience / workplace operations

Key Responsibilities

• Provide proactive support to the Executive Leadership Team.
• Manage complex calendars, executive scheduling, and travel arrangements.
• Prepare agendas, briefing materials, presentations, and meeting logistics.
• Track action items, commitments, and follow-up activities to ensure timely completion.
• Draft executive correspondence, reports, presentations, and communications.
• Handle confidential information with professionalism, discretion, and sound judgment.
• Coordinate Board meetings, executive visits, leadership meetings, and strategic planning sessions.
• Ensure leaders are prepared for key meetings, reviews, and strategic discussions.
• Coordinate meeting logistics, materials, and follow-up actions.

Employee Experience & Workplace Support

• Support employee engagement initiatives, recognition activities, onboarding efforts, and company events.
• Coordinate leadership offsites, celebrations, and employee-focused gatherings.
• Help ensure headquarters remain welcoming, organized, and prepared to support employees and visitors.
• Coordinate office supplies, workplace services, vendors, and meeting support within the approved budget.

Strategic Projects & Organizational Support

• Support strategic initiatives and special projects on behalf of executive leadership.
• Provide planning, coordination, communication, and logistical support for key business priorities.
• Assist departments across the organization when additional coordination or project support is needed.
• Identify opportunities to improve organization, efficiency, and business execution.

Key Performance Indicators (KPIs)

• KPI 1: Executive Support & Readiness
  • 95% of executive meetings, travel arrangements, and leadership engagements are executed without preventable scheduling or logistical issues.
• KPI 2: Office Operations & Workplace Support
  • Office operations, workplace services, meeting spaces, and visitor support are maintained at a professional standard with minimal business disruption.
• KPI 3: Strategic Projects & Employee Experience
  • 90% of assigned projects, company events, and employee engagement initiatives are completed on time and in budget and meet stakeholder expectations.

Required Qualifications

• Bachelor's degree preferred or equivalent combination of education and experience.
• 7+ years supporting senior executives, C-suite leaders, founders, or executive leadership teams.
• Experience supporting Board of Directors activities and executive-level meetings.
• Strong experience managing complex calendars, travel, executive logistics, and competing priorities.
• Experience creating executive presentations, reports, and professional business communications.
• Exceptional organizational, communication, and time-management skills.
• Proven ability to work independently, solve problems, exercise sound judgment, and manage confidential information.
• High proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word) and collaboration platforms.
• Willingness/Ability to travel up to10% of the time for Board meetings, executive offsites, company events, and other business activities as needed.

Success Profile

The successful Executive Business Partner is proactive, dependable, adaptable, and highly responsive. They take ownership of challenges, anticipate needs before they arise, and consistently deliver results with minimal direction. They are known for their strong judgment, exceptional follow-through, attention to detail, and ability to bring organization and momentum to complex situations.

Success in this role means executives can spend more time leading the business, organizational priorities move forward efficiently, employee experiences are thoughtfully coordinated, and the workplace operates smoothly and professionally.

At IONNA, we believe in recognizing talent with a compensation package that truly stands out! Our competitive base salary is just the beginning. Dive into a world of rewarding bonus programs and a comprehensive benefits package that covers medical, dental, vision, and life insurance—planning for your future? We’ve got you covered with a robust 401(K) plan after 90 days! Enjoy the freedom of unlimited PTO and a generous schedule of paid holidays, along with invaluable employee assistance programs. We know every candidate is unique, so our base salaries reflect your individual skills, experience, and certifications. Join us and thrive in a supportive environment where your contributions are celebrated!

We are committed to an inclusive and diverse team. IONNA is an equal opportunity employer. We do not discriminate based on race, color, ethnicity, ancestry, national origin, religion, sex, gender, gender identity, gender expression, sexual orientation, age, disability, veteran status, genetic information, marital status or any legally protected status.